Please note: this WEBpage is NOT an official record of either the Building Committee or the School Building Committee...official records and actual minutes plus documentation for actions may be found in Town Hall or in the offices of the Owner's Representative at the Jarvis Military Academy (Norfield Road and Weston Road southeast corner) office on 2nd floor...until close out time.

BUILDING COMMITTEE.SCHOOL BUILDING COMMITTEE:  Older reports here.
Are they busy, or what?  I'm glad they are getting involved in the long range development of the central part of Weston!

FRONT BURNER (NO PUN INTENDED) ISSUES...TO GET THE BUILDING COMMITTEE HISTORY CLICK HERE:




WINDOWS AND DOORS...AND NOW HVAC?
Selectmen vote 2-1 to hold special town meeting October 3, 2013 at 7pm in the Town Hall Meeting Room to expand and change the meaning of what previous town meeting did.  Building Committee Chair. and Town Administrator explain what this all means.    

Where did the extra quarter million $$ come from: http://www.lwvweston.org/spectownmtg1-17-08call.pdf
When was the windows and doors $$ was OK'd and where did it come from: http://www.lwvweston.org/SpecTownMtg3-23-10.pdf

2011 wetlands remediation (which now includes code violation remediation) news;
2010 roof projects here
KAESTLE BOOS' FINAL NUMBERS PART OF REPORT HERE.  Is there a Public Safety Complex in the mix? 
Special Town Meeting 23 March 2010 approves roof replacement $$ plus boilers and windows and doors for @$7 million;  next day bids opened.



JMO - WESTON MIDDLE SCHOOL LOOKING COOL!

Shooting into the sun Sunday on School Road on Bike-Ped Day
WMS Windows and Doors Project winding down - glad they didn't have to use red colored surrounds, as EPA may have been threatening; matte black look best!



Building Committee meets before school starts to inform public of status of WMS window and doors project.  WHS next...
Contractor has creative idea (bottom, center).  Committee checks progress on green sheet (r), green light for WMS opening the result.

BUILDING COMMITTEE: PROGRESS ON WMS PROJECT - NO RED PAINT THE RESULT IN THE END!
Wednesday, August 22, 2012

Still some parts of the WMS Windows and Doors project still to be completed (pool area).  Also, more testing - but school can open on schedule next week!    Collection of contractors, architects, environmental consultants and Owner's Rep explain to the five sitting members of the Building Committee (with two prospective new members in the audience).what's gone wrong and what's gone right in this compressed construction schedule over the summer...looking at the green sheet, it is clear that WMS is built in two parts - the original in 1960, in the middle, and in 1972, additions including the pool area, were added, wrapping around much of the original structure.  Which explain to About Town why some spots are inaccesssible - design oops factor in 1972 (not picked up by anybody at the time)?


Bull heads directly for WMS.

Weston Middle School's project has a very tight time frame
Weston FORUM
Written by Kimberly Donnelly
Wednesday, 18 July 2012 16:03

A $2-million windows and doors replacement project at Weston Middle School is progressing on time and on budget.

"I'm really pleased with the contractors. They understand what they are up against. They've been very responsive," said Town Administrator Tom Landry earlier this week.

What Secondino and Sons contractors are up against is an extremely compressed deadline. Because the work they are doing is not only disruptive, but also includes hazardous material abatement, no one is allowed in the building until they are done.  That means they have until Sunday, Aug. 26, just about five more weeks. School starts Monday, Aug. 27.

"They have a very, very tight schedule. Timing will be an issue," Mr. Landry said.  But, so far so good.

Bill Knight, the town's owner's representative on the project, is on site every day and he said the work is on schedule thus far and things are going well overall.  The weather — hot, making it uncomfortable at times, but not impossible to work — has not been an issue, he said.  Also, all of the windows and doors have been assembled and delivered.  Mr. Landry said no change orders have been submitted, which means there are no unforeseen costs of which he is aware.

Mr. Knight said prep work began on June 18, and then construction started full tilt not long after school ended on June 21.  There are about 25 to 30 workers on site, working a 10-hour shift, followed by a crew of mostly abatement workers from Eagle Environmental at night — including a full-time environmental monitor — taking samples and doing material and air quality testing.

Hazardous PCBs were discovered in the window caulking and there is a small amount of asbestos, which turned the project into one that must be monitored by the federal Environmental Protection Agency (EPA). Mr. Knight said the samples have to be sent off site for testing, which takes some time, but the contractor is able to work in clear areas while other parts of the building are contained during testing.

Once the windows are replaced, Eagle will do more air testing to make sure the building is clear, Mr. Knight said.  Because federal regulations for PCBs are more vague than for other materials like asbestos, Mr. Knight said they are using the "most restrictive" standards they can just to be safe.  He expects that by the end of next week, the abatement process will be mostly complete and a full second shift of construction workers can come on site.

Many of the windows have been installed on the north side of the middle school. They are large-paned and slide open sideways to give maximum light and air flow in the classrooms, most of which are not air conditioned.  Mr. Knight said after all the windows and outside doors are replaced (concrete pads outside the doors will need to be redone in several entrances), then soil remediation needs to be done.

Workers will remove and replace about four inches of soil four feet out from the building to ensure no PCBs are in the ground.

Mr. Landry said the only snafu the project has experienced so far is the encapsulation paint that was used on the outside of the building when the windows were removed (meant to catch and contain the PCBs) is bright red.

"It's ugly but we are working with it because we have to," Mr. Landry said.

He explained the encapsulation paint they initially intended to use is clear. The EPA approved the plan back in February or March, but then just before work began, the agency said it was not familiar with the clear encapsulation material the town wanted to use.

"They gave us two choices," Mr. Landry said. The town could either resubmit the project for EPA approval using the clear material — which would mean the project would not take place this year — or it could use the red material preapproved by the EPA.

Mr. Knight said after the windows are replaced and the testing is done, the encapsulation material will be covered with a primer of sorts, and then another paint that will more closely match the brick on the outside of the building.

There are already about five different finishes on the middle school, Mr. Landry said. "It's pretty busy already. A basic design principle is when you have a lot going on like that, the last thing you want to do is add more."
WINDOWS AND DOORS PROJECT...THE BUILDING COMMITTEE GETS DOWN TO CASES, OR WAS THAT CASEMENTS?
WARNING:  Special Board of Selectmen's meeting Friday March 23, 2012 at 1PM, TOWN HALL MEETING ROOM - Selectmen OK'd the project with conditions that review from Town Attorney and confirmation of PCB number be supplied.
 WMS windows and doors project described in FORUM article here.

THIS IN NOT AN OFFICIAL REPORT:  TWO HOUR PLUS JOINT MEETING OF BUILDING COMMITTEE AND BOARD OF SELECTMEN WED., MAR. 21, 2012 AT 7:30PM, COMMISSION ROOM
Chair. of the Building Committee consults with Construction Manager.  First Selectperson calls other Selectman;  Committee member who is architect and in construction  business questions bids.  This was a very long meeting and nothing was decided altho' the Building Committee was still not in favor of moving forward (2 in favor, 2 opposed and one on the fence - oh, not THE fence related to the Revson Field controversy).  The time factor related to being able to guarantee window delivery is very much an issue.  KB's architect pointed out the delays initially in getting the project started forced this tight schedule, then the need for back tracking for the asbestos and PCB abatement evaluation work...left a short window for decision-making.  That door (or window) may have shut...tune in to further adventures in Weston school construction projects!

SPECIAL BOARD OF SELECTMEN MEETING BALKS AT QUICK APPROVAL OF WMS WINDOWS/DOORS PROJECT
Special meeting next week to resolves this after Selectmen have the chance to read contracts - order for doors has to go in at the end of next week.  Any date yet for Special Meeting?

------------------------


PHOTO FROM APRIL 13, 2011 BUILDING COMMITTEE MEETING; TOWN WEBSITE BID DOCUMENTS
An example of the window to be used at Weston High School project (silver one).  Really, this time, out to bid!
----------
BIDS COME IN HIGH BUT DO-ABLE - SUMMER 2012 NOW IN PROGRESS ON THE W.M.S. PROJECT...Extra $250,000 to be taken from General Fund to complete WHS part...or so it seems to us.

BIG MEETING:  Looks at WMS,  WHS windows and doors bottom line, now higher because of EPA reviews;  wetlands remediation work for 2012.
Consultants questioned by Building Committee; new Superintendent reminds of "Columbine" reqirement for one openable window;  Building Committee Vice-Chair. expresses hope that the windows/doors project will actually come in for less once design is finalized.

IT'S A GO ON THE WINDOWS AND DOORS PROJECT - OUT TO BID SOON!  WILL THIS INTERFERE WITH THE WETLANDS REMEDIATION?
The consensus was to go ahead with a modified version of a project description - no air conditioning but the the "short sighted" option - cost is higher than originally estimated because of remediation that has never before been mandated.  After bids come back, the decision will be made whether to go for extra appropriation or just stretch it out over more years.  (NOTE:  About Town thinks that is the reasoning.)

Now it "next summer" and WMS work started...
Wetlands remediation work at Weston schools postponed until next summer
Weston FORUM
Written by Kimberly Donnelly
Wednesday, 24 August 2011 11:20

The town has been given permission to delay wetlands remediation at the school campus until next summer when school is not in session.

Tom Landry, town administrator, heard from the Army Corps of Engineers last Thursday, Aug. 18, that the town’s request to hold off on the required work had been granted.

The corps had told the town earlier this month that the first phase of construction had to begin immediately in order for the second phase — installation of the necessary plantings — to take place in October.

That would have meant the middle and high school campuses would have been an active construction zone during the first weeks of school, as well as in October.

However, Colleen Palmer, superintendent of schools, sent a letter to the town administrator to forward to the Army Corps of Engineers outlining the reasons why construction would be so disruptive if it took place while school was in session.

“While no project is painless, the scope of work required in Phase I of this project would severely impact our ability to educate our students while school is in session,” Dr. Palmer’s letter read in part.

The superintendent cited health and safety issues, spelled out the educational impact on students, and raised management issues. Some of her objections included:

    --Diesel fumes, dirt, and dust in classrooms that have open windows during the warm first weeks of schools might necessitate a rearrangement of classrooms to accommodate students and staff with asthma and other respiratory needs.
    --Heavy equipment needed for the project would create a traffic problem, especially during drop-off and dismissal times. “All four schools of the district are located on one continuous ‘mile of safety’ in our town, whereby the disruption ot the flow of traffic at one school creates traffic issues throughout the entire district property housing all of its schools,” Dr. Palmer wrote.
    --Noise would not only be a distraction, but might necessitate moving classrooms, thus disrupting the district’s goal of “establishing routines and to focus on laying the foundation for learning for the year.”
    --The middle school fields are used for physical education classes, and having to walk to farther fields would take away from state mandated instructional time. Recess at the middle school would also be restricted, and some high school athletic teams’ practices and games would need to be relocated.
    --Proximity of the work area and staging of construction vehicles would impact student and staff parking. “Parking is already inadequate for the school and any lost parking spaces would add stress to the system,” Dr. Palmer wrote. A new bus staging area would also need to be set up.

“As one continuous campus for all of the 2,500 children in its four schools, this construction project would have varying degrees of impact on all four schools, from traffic patterns, parking areas, and shared outdoor resources for student classes and programs. This is not the typical school configuration in which the impact can be easily reduced,” Dr. Palmer wrote in her letter.

Mr. Landry said Bill Heiple of Triton Envirnmental, the engineer on the wetlands remediation project, received an e-mail from Paula Kullberg of the regulatory division of the Army Corps of Engineers New England last week. In it, Ms. Kullberg said the town could hold off starting the remediation work until 2012, “but we will be expecting it to be performed then.”

Mr. Landry said he is pleased the corps is allowing the town to wait until next summer. “There will still be some disruption, but ... we should be able to minimize it,” he said.

Dr. Palmer said she, too, is relieved the heavy construction will not be done while school is in session.

“I’m ecstatic we will not have a major disruption during the beginning of the school year, especially with only two weeks notice,” she said.

The requirement to remediate the wetlands behind the middle and high schools is a result of the school building project that began almost a decade ago and included building the new intermediate school, and an addition and renovations at the high school. During construction, some wetlands were filled in. In order to be able to do that, the town agreed to construct wetlands elsewhere.

Several attempts to create new wetlands failed. The project was then delayed when bids came in at nearly double the estimated cost. Work was pushed off so the project could be re-bid.

The Army Corps of Engineers notified the town on Aug. 12 that it must begin the first phase of remediation work this fall so that the second phase can take place in October.

The first phase consists of removing thousands of cubic yards of dirt and other material from the field. The second phase involves crafting a new wetlands area; the corps of enginners said the plants required to create the wetlands need to be planted in October in order for them to “take” properly.

Mr. Landry said he anticipates each phase of the project will take several weeks, with the second phase likely taking less time to complete than the first.

The project is expected to cost about $329,000.
Weston tries to delay wetlands remediation until next year
Weston FORUM
Written by Kimberly Donnelly
Thursday, 18 August 2011 00:00

Students beginning the new school year at Weston Middle School and Weston High School may be heading into the midst of a major construction zone.

Town and school officials are hoping a letter from Weston Superintendent Colleen Palmer to the Army Corps of Engineers will allow the town to delay the start of wetlands remediation work required on the school campus — but the work has already been delayed for several years.

The Army Corps of Engineers notified the town last Friday, Aug. 12, that it must begin the first phase of remediation work this fall so that the second phase can take place in October.

Tom Landry, town administrator, said the first phase consists of removing “thousands and thousands of cubic yards” of dirt and other material from the field between the middle and high school. The second phase involves crafting a new wetlands area; the plants required to create the wetlands need to be planted in October in order for them to “take” properly, Mr. Landry said...full story here.

Did not move forward (2013)

Power play: Weston eligible for $1-million grant for fuel cell project
Weson FORUM
Written by Kimberly Donnelly
Wednesday, 11 November 2009 16:38

Calling it a “watershed” moment for Weston, Don Gary of the Building Committee announced at last Thursday’s Board of Selectmen meeting that it looks like the Weston schools’ fuel cell project would be eligible for the maximum state grant of $1,000,000.

The Connecticut Clean Energy Fund (CCEF) finalized its initial review of the pre-application for the fuel cell project, Mr. Gary said. Weston, in conjunction with United Technologies Corporation (UTC), the manufacturer of a 400-kW fuel cell, have been invited by CCEF to proceed with a formal application.

“This is terrific news for the project and for the town,” Mr. Gary said.

UTC has provided the town with a draft of its Energy Services Agreement, which is being reviewed by Town Attorney Ken Bernhard. UTC has agreed, in principle, to construct the entire project at its cost and to lease it back to the town for 15 years.

Mr. Gary said UTC is obligated to service and maintain the fuel cell — including replacing it if necessary — for the life of the contract.

Fuel cell project

Mr. Gary and the Alternative Energy Committee came to the town with the fuel cell proposal in April of this year.

A fuel cell is an electrochemical device that combines hydrogen fuel with oxygen from the air to produce electricity, heat and hot water. Since the fuel is converted directly to electricity, a fuel cell can operate at much higher efficiencies than internal combustion engines, extracting more electricity from the same amount of fuel.

It is estimated that the 400-kW fuel cell will provide 95% of the electricity needed for both Weston High School and Weston Middle School, all of the heat for the pool at the middle school, a significant amount of the heat and hot water for the middle school, and all of the air conditioning for the middle school.

It will also eliminate approximately 900 tons of carbon dioxide from being released per year.  A fuel cell operates on natural gas, but is considered renewable because it doesn’t burn anything.

When the natural gas gets to the fuel cell, it pulls out the hydrogen and forces it through a stack. Electrons from the hydrogen move from an anode to a cathode and create an electrical current. The byproduct from this process is hot water — which, ideally, could be used in the schools and to heat the middle school pool.

“This is truly a green alternative,” Mr. Gary said.

Instant savings

It is also guaranteed to reap financial benefits for the town.  Because this will be a lease arrangement with no capital expenditures by the town, Mr. Gary said, energy cost savings will start accruing as soon as installation of the fuel cell is complete.

While it is not yet possible to project the exact total amount of energy savings, Mr. Gary said conservative estimates range from $1.5 million to $3 million over 15 years.

One question still remaining is the possible cost of an electrical connection between the middle school and the high school.

Current practice dictates that CL&P may accept electricity to the grid (and give full credit for it) through only one meter. To physically connect both schools to one meter is estimated to cost upwards of $900,000.

However, the town has argued it can combine the two meters by simple accounting (adding together the amount of electricity used at each school).

To reach a determination on this issue, First Selectman Woody Bliss and Mr. Gary met with both engineering officials and the regional director of CL&P to see if there are electrical or engineering reasons that the two meters could not be accounted for as one, or “totalized,” which is the CL&P term.

“Apparently, we did not need to do it for electrical reasons, it was a regulatory issue only,” Mr. Gary said.

Mr. Bliss and Mr. Gary then met with engineering and executive members of the Department of Public Utility Control (DPUC), CL&P’s governing body, and presented Weston’s case.  When they told the DPUC the town could just totalize the meters rather than physically connect them, “that was very well received,” Mr. Gary said.

As a result, Weston is requesting a declaratory ruling that using both meters would be acceptable. Mr. Gary, Mr. Bliss and Town Attorney Bernhard drafted the letter of request and sent it to the DPUC, which has indicated that it will expedite its decision and respond to Weston within 30 to 60 days.

“When the town hears back from the DPUC, we will be able to present firm numbers as to the exact savings for the town,” Mr. Gary said.

“Thank you for following up so quickly. This is really a tremendous benefit for the town,” said Selectman Gayle Weinstein, who was sworn in this week as the new first selectman.



TAJ MAHAL:  Like the original (l.) or like the terrorist action in Mumbai hotel "Taj" (r.)? 
         




Booster Barn: Cost estimates are under budget
Weston FORUM
Written by Terry Castellano
Wednesday, 22 July 2009 11:11

The following article has corrected information that was incorrect in the July 23, 2009 print edition. Corrected information is in bold.

While there are still some “aesthetic” questions, the Booster Barn project at Weston High School appears to be on track to open at the end of September.

Peter Figliola, representing the Booster Club, along with First Selectman Woody Bliss and Building Committee member Don Gary, updated the school board on the “Weston Stadium Complex Enhancement Project” at the board’s July 20 meeting.

The board was told the combined cost estimates for completing the project are about $197,500, well under the $244,190 left in the bleacher and Booster Barn budget of $513,461.

The town has lent the funds necessary to complete this project to the Booster Club with the stipulation that revenues realized from the sale of food and beverages at the concession stand, as well as revenues from additional sources, will be used to reimburse the town for all money spent in the building of the barn.

“The [school] board still needs to know what costs the board will incur in terms of fuel and maintenance,” Ellen Uzenoff, school board chairman, told Mr. Figliola. Ms. Uzenoff also expressed concern that the club was proposing a flat-roofed building and asked that Mr. Figliola research roofing options and return to the board with cost estimates for roofing that would be more compatible with the school buildings already in place.

“Aesthetics are key,” Ms. Uzenoff said.

Mr. Figliola reviewed with the board the following:

• The first selectman is now in charge of project oversight.

• The bleachers and press box were installed this past April.

• The Westport-Weston Health District (WWHD) granted the town a waiver so that five portable toilets could be installed until the Booster Barn is completed. Lavatory facilities within the high school are considered by the health district to be too far from the bleachers; therefore, the building plans will need to include adequate restroom facilities. The number of toilets is based on the number of bleacher seats and must be approved by the health district.

• Booster Club representatives have met with the prefabrication contractor Utility Pre-Cast, the town engineer, and two members of the building committee to discuss the location of the Booster Barn, the building, itself, standard configurations, and potential pricing. The discussion also included drainage system concerns and proximity to utilities.

• Mr. Figliola, Mr. Gary, and the building inspector reviewed 38 questions from the health district. Globe Equipment, the firm chosen to supply the kitchen equipment, was instrumental in assisting in the completion of the health district’s questionnaire.

• Representatives from Globe Equipment also met with Mr. Figliola and Mr. Gary to discuss the proposed size of the kitchen and equipment needs based on menu choices.

• Surplus kitchen equipment once used by Weston schools was reviewed for possible use at the Booster Barn. The Booster Club will accept at no cost the school district’s surplus “fry-o-lator.”

• On July 17, discussions were held with Utility Pre-Cast to determine the size of the Booster Barn. On the same day, the location for the Booster Barn was reviewed and staked out.

Where project is headed

Mr. Figliola expects the project to be completed by Sept. 30 of this year, and all site work preparation completed prior to the opening of school.

“The project is moving along and I’m doing everything I can to get it done,” Mr. Bliss said.

The estimate for the cost of completing the site work is $44,500. Mr. Figliola is hoping the town and school district’s public works and maintenance staff may be able to assist with site preparation, thus lowering estimated costs in this phase of the project.

Most likely, the Booster Barn will need to be larger than the 24-foot x 26-foot prefabricated size originally discussed. The building can still be prefabricated, but will need to be shipped in sections and assembled on site. The total cost for the building and its assembly is estimated to be between $85,000 and $90,000.

The new kitchen equipment is estimated to cost $18,200. Globe Equipment will design the kitchen for a fee of $1,000, which will be deducted from the cost of the kitchen equipment if purchased through Globe.

A grease storage tank needs to be purchased and installed at an approximate cost of $6,000 to $9,000.

The Booster Club has accepted the pro bono services of a Weston architect to provide design services and architectural drawings.

Mr. Figliola said the next steps in the process of finalizing the Booster Barn project include:

• Addressing and resolving any further issues involving the health district.

• Finalizing the architect’s drawings and forwarding them to Utility Pre-Cast for a formal price quote.

• Reviewing the estimated cost proposal with the selectmen at their meeting tonight, July 23.

Board member Joe Fitzpatrick asked that Mr. Figliola obtain the WWHD’s full approval of the project prior to contracting for the purchase of the building.

If approved by the school district’s facilities committee, the WWHD, and the selectmen, purchase orders will be issued for the building and kitchen equipment. Site preparation contractors will be hired with the expectation that town and school district employees may be able to assist with site preparation. And, finally, site preparation will begin, followed by Utility Pre-Cast completing assembly of the Booster Barn by the end of September.

Even with a 15% contingency account, there is expected to be an approximate $46,700 budget surplus if all work is completed as proposed.

There are still some areas that need to be addressed, including security, the building and maintenance of walkways and a stairway, oversight of organizations’ proper use of the facility, and traffic safety.

Jerry Belair, superintendent, asked that central office administration and the school board be apprised of all questions and activities with regard to this project.

“Please keep us in the loop,” Mr. Belair told Mr. Figliola.

Weston Booster Barn supporters say: Just build a hot dog stand, not the Taj Mahal       
Weston FORUM
Written by Patricia Gay    
Wednesday, June 17, 2009 

Supporters of the Booster Barn do not understand why the selectmen are considering building an expensive concession stand/bathroom facility at the high school athletic fields, when they presented a much less costly plan a year ago.

At a meeting of the Boosters Club on Monday, President Brian McMahon asked First Selectman Woody Bliss to take another look at the club’s original proposal.
“We have a plan for a Booster Barn facility that will cost around $70,000, and probably even less in light of the economy,” said Mr. McMahon.

Mr. Bliss agreed to take a second look at the club’s plan. “I just want to get it built,” the first selectman said. 

The discussion between the Boosters and Mr. Bliss came on the heels of a selectmen’s meeting last week, where Mr. Bliss said he had recently visited a concession stand/bathroom facility at Pomperaug Regional High School in Southbury that he thought would be suitable for Weston, at a cost of around $200,000.

In April 2008, the Boosters submitted a plan for a modular concession stand/bathroom facility at an estimated cost of $70,000, less than half the price of the Pomperaug design.

“We need to cut through the nonsense,” Mr. McMahon said. “A $200,000 hot dog stand is just plain ridiculous. We’re not building the Taj Mahal.”

He said the Booster board was enraged that the club’s name would be associated with such a “ridiculous” proposal.  The Boosters and numerous youth sports clubs in town have a vested interest in the cost of the Booster Barn because they are footing the entire bill for the facility.  They plan to reimburse the town through donations and proceeds raised from the operation of the Booster Barn.

The need for a new Booster Barn arose in 2002, when the original one was demolished to make way for the school construction project.  Volunteers used the Booster Barn at sporting events to sell hot dogs and sodas as a way to raise money for athletic programs.  Although the school construction project is complete, it took several years for bleachers to be installed at the fields and construction of the Booster Barn is taking even longer. 

Mr. McMahon said one reason for the delay was the Board of Education didn’t like the design of the modular structure and its flat roof, so it turned the project over to the town’s Building Committee.

Design costs

The Building Committee hired Kaestle-Boos architects to design the bleachers and Booster Barn. The architect’s bill for the design came in at $45,000, $17,000 of which was for the bleachers, according to Mr. Bliss.  Mr. McMahon called the design costs “outrageous.”

“$17,000 to design bleachers? That’s absurd. Bleachers come prefab, and they start at the 50-yard line. Site work is included in the price of the bleachers, so I don’t understand that design price,” he said.

“We paid $17,000, but I refused to pay the other part of the bill. They [Kaestle-Boos] knocked [the price] down,” Mr. Bliss said.

Because the sports community is paying for the project, Mr. McMahon said he would like to make sure the money is well spent. “We don’t want to put children’s money toward something like this,” he said.

Mr. McMahon told Mr. Bliss he will re-submit the club’s original plan to the selectmen for review.

“If you want to see what type of facility we are talking about, the same company has built these in Darien, Greenwich and Danbury. The color of the brick can be made to match the high school, so it will fit in. The structure sits on a gravel pad so there is no need for additional drainage. Really, it’s the simplest solution,” Mr. McMahon said.

Mr. Bliss asked if the modular unit was compliant with health codes. “It is my understanding these buildings aren’t health compliant,” he said.

“They’re health compliant and ADA compliant too.” Mr. McMahon said.

Don Gary, a member of the Building Committee, who was also at Monday’s meeting, said if the club plans to make hamburgers at the Booster Barn it will need to install a grease trap.

“Then we won’t serve hamburgers, or we’ll cook them on a grill outside. Let’s sort this out with the health district,” Mr. McMahon said.

Booster Club member Peter Figliola was appointed as the club’s “conduit” to work further with the selectmen on the Booster Barn matter. 
TOWN TO SEEK F.E.M.A. MONEY
by BRIAN GIOIELE, FORUM (design before the Selectmen Oct. 4 for review)
June 13, 2007

Weston settles Losito lawsuit; Electrician to receive $125,000
Weston FORUM
by PATRICIA GAY
Dec 26, 2007

The town has settled a lawsuit with an electrical contractor that claimed it was owed money from the intermediate school building project.

On Monday, Dec. 17, Weston’s Board of Finance approved paying $125,000 to M.J. Losito Electrical Contractors of Bethel to settle a lawsuit the contractor filed against the town in May. The selectmen approved the settlement in November.

The finance board’s approval to allocate the funds puts an end to Losito’s claims against the town, said Tom Landry, town administrator.

Losito was the electrical contractor for the intermediate school building project and provided electrical service, lights, power, voice and data lines, generator, and lighting fixtures. The school opened in 2005.

The lawsuit said Losito had a $1,739,000 lump sum written contract with the town to perform all the electrical work on the project, but claimed the town owed it an additional $783,032 because of delays and “change order” work requests that required the contractor to incur expenses that were not in the original contract.

“When the claim first came in, O&G said it was without merit. However, after reviewing the claim, we saw there was some merit. So at the end of the day, we decided to settle out,” Mr. Landry said. O&G Industries was the construction manager for the project.

Mr. Landry said most of the claims from the intermediate school project have been settled and paid, but there remains one contractor who has threatened to bring a lawsuit but has not yet done so; and there is a wrongful termination case pending in Hartford by Harold Mindell, whom the town fired in 2004 as the owner’s representative on the project.

Mr. Landry also said most of the written contracts the town made with contractors in the intermediate school project contained arbitration clauses, so if the contracts were disputed they would be settled by an arbitration panel and not in court.

However, the Losito contract did not contain such an arbitration clause. There were at least “a few” other contracts from the project that did not have that clause, Mr. Landry said.

KAESTLE-BOOS:  DRAFT version discussed at December 12, 2007 meeting - fantastic work as far as we can tell, although my own rankings of conditions might differ - will it get implemented - how?  By the Board of Education and its Facilities Committee, re-ordering priorities and getting real numbers when projects are up for action...
Beginning at the Weston  Middle School, it and the other school buildings and attendant facilities are all getting done bit by bit - big ticket items may need different approach, however.

Building Committee looks at old drawings of Town Hall and its presently leaky roof in the Summer of 2006. Finally, work should begin summer of 2008...Board of Selectmen is looking into a compromise;  High School roof project (old section of school) completed with $$ left over and ahead of schedule!  Use there guys again!!!

We should watch this project to understand how you plan for a public safety complex!
Montville selects architect for new public safety building
By Megan Bard New London Day Staff Writer
Article published Jun 21, 2010

Montville - For nearly two years, members of the Public Safety Building Committee has been plodding away at the task of researching the need for a new safety facility.

Last week, they found out that they're closer then they thought to sending a proposal to taxpayers in November.

Last week, the committee reviewed architectural designs for the single-story, 16,000-square-foot facility that could be built at a 17-acre town-owned site that overlooks Haughton Cove at 909 Norwich-New London Turnpike (Route 32). The property is almost diagonally across from the Corrigan-Radgowski Correctional Center.

Chairman Jack Platt and others members commented on how swift the project seems to be moving now, since they've hired an architectural firm and really gotten into the design work.
An official cost estimate for the project will be presented to the committee next month but based on a suggestion made that a the group's meeting last week, the building could cost about $5.1 million. This is a decrease from the projected $6 million officials thought it would cost last year.

Although the town is struggling with revenues because of a decrease in state aid, town fees and investment interest, it is nearly an ideal time to consider such a project because of the favorable bid market, according to committee members.

Platt added that depending upon how a bond is structured to cover the construction costs, it could be done at minimal impact to taxpayers. Helping is that the town will have just paid off two fairly significant bonds at about the same time the town would have to float a bond for the public safety building. This would keep the town's debt at the same level. The town will also continue to look for grants to help pay for the construction, officials said.

In May, the town took advantage of the competitive market when it received 14 proposals for architectural work on the project, with officials selecting Kaestle Boos Assoc. of New Britain in May. The firm submitted a $37,000 proposal for the preliminary design and geotechnical and engineering work and the town added $10,000 to the budget for contingency.

Last week, David King, an architect with the firm, presented committee members with preliminary drawings of the proposed facility, which would house the town's police department, a regional dispatch center and have a community room for residents.

Members critiqued the drawings - some commented that the police department's badge on the façade was too pronounced while others said they liked the masonry and brick work. Final drawings of the building will not be available until mid- to late July.

The initial design work is expected to be completed and possibly approved by the committee and Town Council by September. The goal is to have a question on the November election ballot asking voters whether the town should bond the required money to build the facility.

The committee is considering sending out a series of informational post cards to keep people informed of the project's cost and design, Platt said.
Weston eyes rehab plan for municipal buildings
By JEREMY SOULLIERE, Hour Staff Writer
July 2, 2007

WESTON — In the coming weeks, the condition of Weston's municipal and school facilities will be closely examined to map out a future rehabilitation plan for the buildings.

The town will be contracting the architectural firm, Kaestle Boos Associates of New Britain, to evaluate the bulk of its facilities, Town Administrator Tom Landry said, with the arrangement close to being finalized. Kaestle Boos will be assessing a dozen town-owned buildings, he said, including all the schools, Town Hall, the Weston Public Library, and the transfer station buildings.

The Board of Finance approved an appropriation of $117,000 for the assessment earlier this month, Landry said, approximately $110,000 of which will be allocated to Kaestle Boos. The remaining funds are set aside for the contractors running the town's two water pump stations and the wastewater treatment plant, he said, who will be conducting their own evaluations at those facilities. Town employees will also be assessing some of the town's smaller facilities, he said, including the dog pound and the salt shed.

The idea for a sweeping assessment of town facilities stemmed from the schools' request to replace a portion of the high school roof this year, Landry said, a $1.6 million project that was approved at a special town meeting this past March. The roof was in critical condition, he said, and had not been on the town's capital budget radar.

Town officials wanted to avoid such a surprise in the future, he said, and the building assessment was a way to do that.

"It became apparent that we needed to identify all these town-wide needs in a systematic way," said Landry, who noted the town had not been in the habit of compiling its long term facility needs in the past. "We're really trying to get out of being reactive in planning our building needs. We want to be proactive."

The three month study, which is expected to begin sometime before the end of July, will take an inventory of each facility, he said, examining roofs, doors, windows, foundations, plumbing, heating, cooling and electrical systems, among other items. They'll gauge how old each structure and system item is, and estimate when they need to be replaced, Landry said.

When the study's finished, the town will have a "to do list" it can work off of for years to come, he said.

"It will help us prioritize what needs to be done first," he said.

Once the building priorities are identified, Landry said, town officials will then be left with the task of determining a financial plan that will help carry out the future renovations. The town could decide to set aside funds each year for its building needs, he said, or take out bonds for the construction projects.

"That's going to have to be a community decision," he said, referring to the financial strategy the town will take with future renovations.


ARCHITECT FOR STUDY OF TOWN AND SCHOOL BUILDINGS SELECTED FOR INSPECTION AND RECORDING OF CONDITIONS REQUIRING FUTURE REPAIR OR REPLACEMENT;  FUNDING REQUEST FOR SPECIAL APPROPRIATION GRANTED!

STUDY FUNDING OK'd
The Capital Advisory Committee met at 7:45am Monday morning June 11 at Town Hall to, apparently, approve the request for as it turns out, $117,000 for a study of Town/School buildings - the Board of Finance has included this request on their own agenda of Thursday, June 14, 2007. 

The Building Committee, members of the Capital Advisory Committee including the Town Administrator, Board of Finance, Board of Education and staff attended a 5:30pm Wednesday, February 7, 2007 meeting in the Commission Room (prior to the School Building/Building Committee regular meeting, posted for 8pm but actually was right after this first session) to interview three (3) firms who were invited to compete for the consulting job of evaluation of schools and some town buildings (and if we understand the RFP, perhaps looking at attendant drainege, fields, etc. facilities as well).

"About Town" was impressed with one of the firms especially (who presented in detail how this task could be done), but we will wait for the next Building Committee meeting on February 21, 2007 to post news of that Committee's decision (which will be forwarded, we presume, to the Board of Selectmen and then to the Board of Finance).

We think it is a fine idea to do such a study so that Town and School buildings can be maintained properly in a way that will make sure we don't end up bailing our way out of drainage overflows and potentially creating indoor air quality problems as mold accumulates in wet places.

----------------------------------------------------


HISTORY:  ONE SUBMISSION HERE.
Three (3) responses to RFP for study of facilities of major Town and all School buildings received by Board of Education and its Facilities Director and presented to the Building Committee for review at January 10, 2007 meeting.  The estimates (not considered "bids") of professional work needed and its cost  were $52k, 124k, and $135k.  Review by the Building Committee to be done prior to recommendation to the Boards of Selectmen and Finance, we assume.


NOTE:  ITEM in Captial Budget FY'08  ($175,000) for Town Hall Roof Replacement FY2008. Pictures of exterior and interior (new section) of Weston Town Hall below (l) - and work was done!

DO YOU THINK TOWN HALL WAS SHABBY?  First project, a new roof...the longer we wait, the more there will be to do; and the drips keep coming faster now - any mold here?  Voila!  After roof repaired, this is what it looks like now (January 2010)!  Check out the wonderful mural!!!
Building Committee meets with winning firm and cost estimator April 16th...all three Selectmen ask for "certificate of appropriateness" for fake slate May 7 at the Historic District Commission - 4-0 "no" from that Commission.

------------
Weston Town Hall roof;  Bids higher than engineer’s estimate
Weston FORUM
by Kimberly Donnelly
Apr 10, 2008

Bids for replacing the roof at Weston Town Hall have come in well above the engineer’s estimate for the work.  Two bids were received by the town and were opened Monday, April 7.  Silktown Roofing of Manchester entered a base bid of about $607,000. Barrett Roofing of Danbury’s base bid was about $917,000.

Tom Landry, town administrator, said the original estimate for the roof work was about $502,000.  Mr. Landry said there is about $150,000 left in a capital account in the current year’s budget that is designated for the roof replacement. That is down from an allocation of $175,000, because some of it was spent on engineering fees and asbestos testing, he explained.  The rest of the money will likely come from the general fund surplus, Mr. Landry said, which will require Board of Selectmen and Board of Finance approval, and possibly a special town meeting.

The next step now is to send the bids to the Building Committee for review. The Building Committee will decide if it will recommend awarding a contract or if it will go back out for more bids.  At the Board of Selectmen meeting last Thursday, April 3, Joe Fitzpatrick, Building Committee chairman, said three companies had picked up the bid package.  Mr. Fitzpatrick said the job is relatively complex because it involves two separate roofing systems and facade and metal work, and it “must be staged in an occupied building.”

There is also a drainage problem, but the installation of gutters to address that is not included in the roofing bids, Mr. Fitzpatrick said. “We’ll work with the town on that,” he said.

Because the roof is slate, Selectman Gayle Weinstein was concerned the building have a sufficient support system in place, and she asked if structural assessments have been done. Mr. Fitzpatrick said they have, and the building is sound.  Mr. Fitzpatrick said the plan is to complete the roof work this summer.


HIGHLIGHTS TO THE BUILDING COMMITTEE/SCHOOL BUILDING COMMITTEE PAGE (in reverse chronological order):
SOME HISTORY: AND EVEN MORE HISTORY:

Please remember that this is not the official agenda/notes and if any opinions are expressed they are those of the author of this website and no one else's.

(L. to R.)  Steve  Ezzes (resigned; now on the Boardof Finance), Ellen Uzenoff and Dave Coprio at August 22, 2007 meeting.  Underconstruction (W.H.S. Auditorium).  STANDING ROOM ONLY.  Up on the roof...
Building and School Building Committee MEETING DATES 2011 - first Wednesday, @7:30pm:  Specials when needed
BUILDING COMMITTEE MEETING NOTICE      
August 22, 2012 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding the project status of Middle School doors and windows project including schedule, change orders, and next steps. - William Knight, Owner Rep., Freddy Khericha, Kaestle- Boos, Dave Secondino, Secondino and Son; Peter Folino, Eagle Environmental/done -we left at this point.
2.    Discussion/ decision regarding Secondino invoice #4 for payment in the amount of $405,124.65
3.    Discussion/decision regarding payment of Eagle Environmental invoices 10037 ($8,505) and 10087 ( $48,135).
4.    Discussion/decision regarding process for planning and bidding the High School doors and windows project.
5.    Any other items of business to be brought up for Committee consideration
6.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
February 15, 2012 7:30 PM
TOWN HALL COMMISSION ROOM 
 
1.    Discussion/decision regarding status and progress of the school windows/doors project bid issuance and project schedule.
2.    Discussion/decision regarding status and progress of High School doors and windows design and specifications.
3.    Discussion/decision regarding approval of invoices for doors and windows projects.
4.    Discussion/decision regarding Intermediate School parapet damage and repair, including review of proposal from Richard Marniki.
5.    Discussion/decision regarding Middle School library renovations.
6.    Any other items of business to be brought up for Committee consideration
7.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
December 19, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 
 
1.    Discussion/decision regarding design documents and completion status of various      tasks by Kaestle-Boos for the Middle School doors and windows project/Swerdlowe, Coprio, unan..
2.    Discussion/decision regarding repair of Intermediate School roof and wall damage.- Dan Clarke/fixes made for this winterto be evaluated and steps taken to assure that this is not endemic to the building's other similarly detailed features   "About Town" left at this point @9:15pm.
3.    Discussion/decision regarding approval of meeting minutes of November 30 and December 7.
4.    Any other items of business to be brought up for Committee consideration
5.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
December 7, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 
 
1.    Discussion/decision regarding design documents and completion status of various contract tasks by Kaestle-Boos for the Middle School doors and windows project. Also, status of the school windows/doors project environmental report for Middle School and High School doors and windows projects, as well as the window design, SFU approvals, work schedule, and self - certification process. – Richard Kirby of Kaestle Boos.
2.    Discussion/decision regarding status and progress of various Town projects, including boiler project, and DPW suppression design proposal. – Tom Landry
3.    Discussion/decision regarding approval of meeting minutes of November 30.
4.    Any other items of business to be brought up for Committee consideration
5.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
December 3, 2011 10:30 AM
MIDDLE SCHOOL FRONT STEPS  ("About Town" at a previous commitment)

1.The Committee will meet to inspect conditions at the school concerning replacement windows and doors, as well as examine existing conditions.
2. Discussion/decision regarding self - certification process for the Middle School doors and windows replacement project.
BUILDING COMMITTEE MEETING NOTICE      
November 30, 2011 7:30 PM
TOWN HALL COMMISSION ROOM  ("About Town" was out of town at another meeting)

1.    Discussion/decision regarding status and progress of the school windows/doors project environmental report, window design, SFU approvals, recent work proposals, invoice approval, and work schedule.
2.    Discussion/decision regarding status and progress of various Town projects, including boiler project, and DPW suppression design proposal. – Tom Landry
3.    Discussion/decision regarding approval of meeting minutes of November 16.
4.    Any other items of business to be brought up for Committee consideration
5.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
November 19, 2011 10:00 AM
HIGH SCHOOL FRONT LOBBY  ("About Town" was attending the "After the Storm" meeting)

The Committee will meet to inspect conditions at the school concerning replacement windows and doors, as well as heating and ventilation systems and classroom layout
Building Committee meets Monday, November 14, 2011.  With a quorum present, window and doors architects Kaestel Boos and engineer go over time line for this complex project -  to be spreadover the next two summers.  Board of Ed represented by Director of Buildings and Grounds, who has been in contact with EPA for its review regularly.  Project is in Contract Documents Phase prior to going out to bid.
BUILDING COMMITTEE MEETING NOTICE      
October 19, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding status and progress of the school windows/doors project environmental report, window design, SFU approvals, recent work proposals, invoice approval, and work schedule. Superintendent Palmer, First Selectman Weinstein, Ron Bathrick , Richard Kirby, John F. and others invited/it is a go for sending one of the alternatives, modified, out to bid - About Town left to go to the Charter Revision Commission after this item.
2.    Discussion/decision regarding status and progress of various Town projects, including boiler project, and DPW suppression design proposal. – Tom Landry
3.    Discussion/decision regarding approval of meeting minutes of October 5.
4.    Any other items of business to be brought up for Committee consideration
5.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
October 5, 2011  7:30 PM
TOWN HALL COMMISSION ROOM 
 
1.    Discussion/decision regarding status and progress of school projects, particularly the school windows/doors project environmental report, SFU approvals, recent work proposals, and work schedule
2.    Discussion/decision regarding status and progress of various Town projects, including boiler project, and DPW suppression design proposal.
3.    Discussion/decision regarding approval of meeting minutes of September 14.
4.    Any other items of business to be brought up for Committee consideration
5.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE - no quorum present.
September 14, 2011 7:30pm
TOWN HALL COMMISSION ROOM

DISCUSSED:  Consultants and Board of Education facilities director present to prepare for EPA submissions of high school/WMS windows and doors plus environmental reports;  air handlers study.
BUILDING COMMITTEE MEETING NOTICE      
August 31, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 

No quorum present.
 
1.    Discussion/decision regarding status and progress of school projects, particularly the school windows/doors project environmental report, SFU approvals, and work schedule/discussion with architect, environmental consultant and engineer, going over project scheduling.
2.    Discussion/decision regarding status and progress of various Town projects, including boiler project, and DPW suppression design proposal/no discussed.
3.    Discussion/decision regarding approval of meeting minutes of August 1/not done.
4.    Any other items of business to be brought up for Committee consideration
5.    Adjourn.
NOTE:  "About Town" did not attend - but stopped in @9pm to see if there was a quorum after the Charter Revision Commission met.  We were told that Allen Swerdlowe is the new Chair.
BUILDING COMMITTEE MEETING NOTICE      
August 17, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/ decision regarding the selection of Committee officers necessitated by the resignation of Chairman Don Gary from the Committee.
2.    Discussion/decision regarding status and progress of school projects, particularly the school windows/doors project environmental report, SFU approvals, and work schedule
3.    Discussion/decision regarding status and progress of various Town projects, including boiler design proposal.
4.    Discussion/decision regarding approval of meeting minutes of July 13.
5.    Any other items of business to be brought up for Committee consideration
6.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
July 12, 2011 7:30 PM (the 13th, actually)
TOWN HALL COMMISSION ROOM 
 
1.    Discussion/decision regarding status and progress of school projects, including school windows environmental report.- Carl Goedecke and consultants/provedures tightened up to make sure bills come to the (School) Building Committee - bills authorized to be paid that were due at this meeting.
2.    Discussion/decision regarding status and progress of various Town projects, including boiler design proposal/done.
3.    Discussion/decision regarding status and progress of fuel cell project/awaiting final approval of bill pased plus interpretation of "net metering.".
4.    Discussion/decision regarding approval of meeting minutes of June 15 and June 29/done with correction..
5.    Any other items of business to be brought up for Committee consideration
6.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
June 29, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding status and progress of school projects, including school windows environmental report.- Carl Goedecke/long discussion, draft reports discussed;  meeting in 2 weeks with consultants on windows/doors/environmental issues.
2.    Discussion/decision regarding status and progress of various Town projects, including boiler design proposal/proposal received.
3.    Discussion/decision regarding status and progress of fuel cell project/report that Board of Education had voted positively - next stop, P&Z.
4.    Discussion/decision regarding approval of meeting minutes of June 15/not done.c
5.    Any other items of business to be brought up for Committee consideration/thanks to member who was retiring from Building Committee.
6.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
June 15, 2011 -  7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding status and progress of school projects, including school windows- Carl Goedecke/no report yet on extent of PCB's.
2.    Discussion/decision regarding status and progress of various Town projects/some items ready to go out to bid, others not..
3.    Discussion/decision regarding status and progress of fuel cell project/good news on the legislative front..
4.    Discussion/decision regarding approval of meeting minutes of May 25/done.
5.    Any other items of business to be brought up for Committee consideration/openings - one Democrat and one Republican available.
6.    Adjourn/next meeting June 29 at 7:30, CR..
BUILDING COMMITTEE MEETING NOTICE      
May 25, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding status and progress of school projects, including school windows- Richard Kirby, Kaestle Boos and Ron Bathrick, CES/not very promising, to put it mildly - at least a year away from starting, in our opinion.
2.    Discussion/decision regarding status and progress of various Town projects/moving ahead slowly on boiler replacement, DPW projects (somewhat faster).
3.    Discussion/decision regarding status and progress of fuel cell project/nothing new, except solar panels to be put forward???  Discussion must take place outside the meetings.
4.    Discussion/decision regarding approval of meeting minutes of April 13/approved.
5.    Any other items of business to be brought up for Board consideration - next meeting June 15.
6.    Adjourn.


Window upgrades: to be used at Weston High School old sections.

BUILDING COMMITTEE MEETING NOTICE      
April 13, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 
 
1.    Discussion/decision regarding status and progress of school projects, including school windows/review and page by page comments on details of window replacement.
2.    Discussion/decision regarding status and progress of various Town projects, including final payment for library roof/unanimous vote in favor of payments..
3.    Discussion/decision regarding status and progress of fuel cell project/School has gotten 2 year price better than fuel cell rates unless Legislature SB#1 passes (with joint metering section).
4.    Discussion/decision regarding approval of meeting minutes of March 16/approved.
5.    Any other items of business to be brought up for Board consideration - other Feb. meeting apptoved
6.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE     
March 16, 2011 7:30 PM
TOWN HALL COMMISSION ROOM

1.    Discussion/decision regarding status and progress of various school projects, including school windows.
2.    Discussion/decision regarding status and progress of various Town projects.
3.    Discussion/decision regarding status and progress of fuel cell project.
4.    Discussion/decision regarding approval of meeting minutes of February 9.
5.    Any other items of business to be brought up for Board consideration
6.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
February 9, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding status and progress of various school projects, including school windows.
2.    Discussion/decision regarding status and progress of various Town projects.
3.    Discussion/decision regarding approval of meeting minutes of November 17.
4.    Any other items of business to be brought up for Board consideration
5.    Adjourn.

BUILDING COMMITTEE MEETING NOTICE - didn't happen     
January 26, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 
 
1.    Discussion/decision regarding status and progress of various school projects.
2.    Discussion/decision regarding status and progress of various Town projects.
3.    Discussion/decision regarding approval of meeting minutes of November 17.
4.    Any other items of business to be brought up for Board consideration
5.    Adjourn.

BUILDING COMMITTEE MEETING NOTICE:  Saturday, December 11, 2010, 9:30 AM INTERMEDIATE SCHOOL.  Committee members will take a walking tour of the facility with School Facilities Manager Dan Clarke. A quorum of the Committee may be present.   
BUILDING COMMITTEE MEETING NOTICE      
November 17, 2010 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding closeout of the Middle School Roof project. Carl Goedecke/done and under budget!.
2.    Discussion/decision regarding project update and status for: Library roof, hvac replacement, Jarvis House painting, town hall heating, and DPW sprinkler projects/going well, generally.
3.    Discussion/decision regarding the Fuel Cell project/preview of what will be presented to the Selectmen, and then to Board of Ed, Board of Finance, (P&Z?) and Town Meeting..
4.    Discussion/decision regarding approval of meeting minutes of October 16/approved.
5.    Any other items of business to be brought up for Board consideration/future scheduling of walk of school project condition.
6.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
October 6, 2010,  7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding the progress of the Middle School Roof project. Carl Goedecke./Rain put it just a bit behind - next week it should all be completed
2.    Update on status of Library roof project, and discussion of ongoing inspection component./Building Committee to review just what "inspection" protocol has to be done with on site visit
3.    Discussion/decision regarding Kohler-Ronan project proposal for Town Hall./not exactly what they were expecting
4.    Discussion/decision regarding Kohler-Ronan project proposal for DPW suppression system./looks ok
5.    Discussion/decision of school grounds maintenance and landscaping./discussion ensued.
6.    Discussion/decision regarding approval of meeting minutes of  September 16/done
7.    Any other items of business to be brought up for Board consideration - fuel cell on Selectmen's agenda.
8.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
September 16, 2010, 7:30 PM (Thursday)
TOWN HALL COMMISSION ROOM 

1.    Recognition of Joe Fitzpatrick for past service/done
2.    Discussion/decision regarding the progress of the Middle School Roof project. Carl Goedecke - on time under budget a bit.
3.    Discussion/decision regarding proposed Kaestle-Boos contract for the school doors and windows project/?.
4.    Discussion/decision regarding status of Library roof project/starts next week.
5.    Discussion/decision regarding insulation proposal for Town Hall/nothing yet.
6.    Discussion/decision regarding the Fuel Cell project/discussions upcoming on possible ways to move forward.
7.    Discussion/decision regarding approval of meeting minutes of August 25/done.
8.    Any other items of business to be brought up for Board consideration/how can the general maintenance of the grounds and buildings be improved?
9.    Adjourn.
BUILDING COMMITTEE NOTICE
Town Hall Commission Room
August 25, 2010, 7:30pm

1.  Recognition of Joe Fitzpatrick for past service/rescheduled for next meeting..
2.  Discussion/decision re: progress of the Middle School Roof project/all but one small area of roof (loading dock) finished - the work remaining will be "quiet" work and be finished by the end of September..
3.  Discussion/decision re: proposed Kaestle Boos contract for school doors and window project/discussion with Director of Facilities of the Bd of Ed as to how to modify contract with KB.
4.  Dikscussion/decision re: status of contract signings for Library roof project, and the oversight component/nothing new.
5.  Discussion/decision re: insulaton proposal for Town Hall/no work decided upon after full discusson of all the different parts of analysis needed.
6.  Discussion/decision re: Fuel Cell project/DPUC heard new request.
7.  Discussion/decision re: approval of meeting minutes of June 7, 24, July 14, and August 4, 2010/approved.
8.  Any other items of business to be brought up for Committee consideration.
9.  Adjourn.

BUILDING COMMITTEE NOTICE
Town Hall Commission Room
August 4, 2010, 7:30pm

1.  Approval of minutes 7-14-10/not done?
2.  Discussion/decision re: progress of the WMS roof project/@60% copmplete, on time, on budget;  walk-thru of roof the other weekend made a difference in requirements for construction that will lengthen the life of this roof replacement..
3.  Discussion/decision re: status of bid award of the Library roof project and pursuit of project oversight component/recommendation to Selectmen to award contract
4.  Discussion/decision re: viability of geothermal HVAC systems and/or updating conventional systems for town and school buildings/nothing new
5.  Fuel Cell update/plans moving ahead to prepare for various Boards and Commissions and possibly DPUC again.
6.  Any other items
7.  Adjourn
BUILDING COMMITTEE MEETING NOTICE      
July 17, 2010 9 a.m.
MIDDLE SCHOOLFRONT STEPS 
 
1.    Site Visit to observe the progress and status of the Middle School Roof project.
2.    Adjourn.

BUILDING COMMITTEE NOTICE
Town Hall Commission Room
July 14, 2010

1.  Approval of minutes 6-24-10/done
2.  Discussion/decision re: progress of the WMS roof project/report - @60% complete;  AUGUST 10 PRIMARY WILL BE HELD IN THE CAFETERIA - NO PARKING IN THE REAR.
3.  Discussion/decision re: status of bid award of the Library roof project and pursuit of project oversight component/awarded and now looking to hire clerk of the works.
4.  Discussion/decision re: viability of geothermal HVAC systems and/or updating conventional systems for town and school buildings/no news
5.  Fuel Cell update/ne news
6.  Any other items
7.  Approval of WMS roof invoices/done
8.  Adjourn
BUILDING COMMITTEE NOTICE
June 24, 2010, 7:30pm
Town Hall Commission Room

1.  Discussion/decision re: progress on Middle School Roof project/2 bills approved - comment that bills should be paid more promptly;  three parts of the more than 2 dozen part complete without detailing;  color selections.
2.  Discussion/decision re:  bid award or re-bid of the Library Roof project/recommendation to the Board of Selectmen to go ahead; unanimous recommendation of one of the proposals to do the work.
3.  Discussion/decision re:  viability of geothermal hvac systems for town and school buildings/probably not, but more work to be done to show payback...boilers at Town Hall assessment;  decision to proceed to get proposal.
4.  Any other business/fuel cell update
5.  Adjourned around 9:30pm..
BUILDING COMMITTEE MEETING NOTICE      
May 12, 2010 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding the Middle School roof project oversight/unanimous vote to recommend same owner's rep who did so ably on School Construction to Board of Selectmen
2.    Discussion/decision regarding status of fuel cell project. Don Gary/further discussions taking place to make sure all questions the Committee has are answered.
3.    Discussion/decision regarding design of replacement of Town Hall heating system/report given by member who checked this out most recently, and analysis.
4.    Any other items of business to be brought up for Board consideration/none
5.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
March 31, 2010 - 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding the Middle School roof project ( bid review, award recommendation, project oversight ). Kim Winchell, H.B. Fishman/done
2.    Discussion/decision regarding update on the proposed specifications for replacement of the library  roof/bid specs OK'd but deduct for newest section. .
3.    Discussion/Decision regarding approval of release of Action Air check in the amount of $45,913 for the auditorium project/done.
4.    Discussion/decision regarding design of replacement of Town Hall heating system/will review this and act at a later date..
5.    Discussion/decision regarding status of fuel cell project/costs estimated by CL&P and soon UTC will have theirs in draft form.
6.    Any other items of business to be brought up for Board consideration/minutes approved from Feb.17 and March 3.
7.    Adjourn.

BUILDING COMMITTEE MEETING NOTICE      
March 3, 2010, 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding update on the proposed specifications for replacement of the Middle School roof.  Kim Winchell- HB Fishman/done
2.    Any other items of business to be brought up for Board consideration
3.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
February 10, 2010 7:30 PM - RESCHEDULED FOR FEB. 17th, 7:30pm
TOWN HALL COMMISSION ROOM 

1.    Discussion/Decision regarding design for DPW garage fire suppression system- John Pokorny, Fire Marshal/discussion, no decision
2.    Discussion/decision regarding update on the proposed specifications for replacement of the library roof/no decision
3.    Discussion/decision regarding design of replacement of Town Hall heating system/discussed
4.    Any other items of business to be brought up for Board consideration/minutes of previous meeting approved.
5.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
December 9, 2009 7:30 PM
TOWN HALL COMMISSION ROOM 
 
1.    Discussion/Decision regarding status of fuel cell project.- Don Gary/done
2.    Discussion/decision regarding the status of the High School Auditorium closeout- Tom Landry/we will probably make a profit.
3.    Discussion/decision regarding closeout of the School Construction Project.- Tom Landry/$500,000 reimbursement still available on school project - change orders not included in settlements to be resubmitted/and reviewed for missing signatures, etc. by Town staff.
4.    Discussion/decision regarding library roof design status- Tom Landry/money in place - design prepared and should go out to bid @January 2010 to get the best price, interest.
5.    Discussion/decision regarding election of Committee Chair and Vice Chair for January 2010-December 2011/Don Gary elected Chair., Richard Wolf, Vice-Chair.
6.    Any other items of business to be brought up for Board consideration - Capital Advisory Committee to meet Monday, December 14, 2009 at 7:45am in the Town Hall Meeting Room.
7.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
October 29, 2009 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/Decision regarding status of fuel cell project- UTC/report and update - news to be forthcoming in 45 days or so.
2.    Discussion/decision regarding the status of the High School Auditorium closeout/bills still need review by O&G before School Construction Unit will make decision on eligibility for reimbursement.
3.    Discussion/decision regarding library roof design/direction given to Town Administrator to proceed with first phase of design (OPTION TWO), to ready for Spring bids.
4.    Any other items of business to be brought up for Board consideration/Town air conditioning replacement units reviewd.
5.    Adjourn.
(Special) BUILDING COMMITTEE NOTICE/rescheduled from July 27) to Wednesday, August 19, 2009 at 7:30pm in the Commission Room at Town Hall
Town Hall Commission Room
Wednesday, August 19, 2009                               
 
1.  Discussion/decision regarding status of Fuel Cell project - UTC/presentation from 7:31 to 9:13pm with discussion of the draft study and estimates for several options serving WMS & WHS.
2.  Any other items/none
3. Adjourn
(Special?) BUILDING COMMITTEE MEETING NOTICE      
TOWN HALL COMMISSION ROOM 
April 29, 2009 7:30 PM

1.  Discussion/decision re: Town Hall Roof Replacement Project/report - last walk thru scheduled
2.  Discussion/decision re:  status of Booster Barn construction project/to start up again
3.  Discussion/decision re:  status of the Auditorium project/still need items such as reports.
4.  Discussion/decision re:  fuel cell alternative energy project status/moving ahead along with Selectmen to pursue varies grants
5.  Any other business (?)
6.  Adjourn
BUILDING COMMITTEE MEETING NOTICE      
TOWN HALL COMMISSION ROOM 
April 1, 2009 7:30 PM

1.    Discussion/decision regarding status of the Town Hall roof replacement project.- Tom Landry/last things getting fixed now;  will have to go back to Historic District Committee for approval of roof over the Communications Center (should not be a problem).
2.    Discussion/decision regarding status of Booster Barn construction project. Tom Landry/not to be ready for more review until after the summer (we think that is what we heard)
3.    Discussion/decision regarding status of the Auditorium project.- Carl Goedecke/working well ("Hello Dolly" went well)
4.    Discussion/decision regarding Energy Education Initiative/we left before this (taken up after next item)
5.    Discussion/decision regarding fuel cell alternative energy project status. Allen Swerdlowe/vote to ask Selectmen and Finance to fund feasibility study
6.    Any other items of business to be brought up for Board consideration
7.    Adjourn.
NO MEETING IN FEBRUARY
Special Building Committee/School Building Committee, Wednesday, January 21, 2009 at 7:30pm, Town Hall Annex on School Road.  See notes (draft)
1)    Attendance: quorum present (JF, DG, AS, DC,  RW);  JP from WestonArts; MSW; DMcN -K-B;  RG.
2)    Call Meeting to Order: done
3)    Approve Minutes of Previous meetings:done
4)    Booster Barn:  Kaestle-Boos has made changes, Building Official reviewed these
5)    HS Auditorium Project: still no heat 
6)    TOW Town Hall Roof Replacement: ?
7)    Alternate Energy Committee : Update
8)    New Business as may properly come before the meeting: none
9)    Executive Session As required/none
10)    Change Orders & Invoice Approval for Payment: Consultant & Other Invoices; Submission to the SBC for review & approval, if any/none
11)    Next Meeting(s): Feb. 4, 2009 @ 7:30 PM, TOW, Town Hall, Commission Rm.   
12)    Adjournment: 9:04pm
NOTE:  we missed the meeting in January (now only once a month for regulat meetings...)
Building Committee/School Building Committee, Wednesday, December 17, 2008 at 7:30pm, Commission Room at Town Hall.
1)    Call Meeting to Order: Meeting called to order/done
2)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 12/03/08/done; 
3)    Booster Barn: estimated cost too high 
a)    Project  Status;    
b)    Permits;   
c)    Budget & Schedule;   
4)    HS Auditorium Project: remaining work to be done, but it opened earlier in the week
a)    Construction & Punch List Schedule / Status;  
b)    Review of requested lighting changes;   
c)    Budget    
5)    TOW Town Hall Roof Replacement: Project Update/?
6)    Alternate Energy Committee Presentation / Discussion:  more in January
7)    New Business as may properly come before the meeting:  As required;   
8)    Executive Session - conducted 
a)    Mediation review of C&H claim;   
b)    Mediation review of FT claim;   
9)    Change Orders & Invoice Approval for Payment: Consultant & Other Invoices; Submission to the SBC for review & approval, if any  
10)    Election of Chairman and Vice-Chairman for 2009/Fitzpatricy, Chair., Wolf, Vice-Chair.  
11)    Next Meeting(s): Jan 7, 2009 @ 7:30 PM, TOW, Town Hall, Commission Rm.   
Building Committee/School Building Committee, Wednesday, December 3, 2008 at 7:30pm, Commission Room at Town Hall.  Reconvening at WHS Auditorium @8:45pm
A quorum of the School Building Committee was present.  Minutes were approved.  Discussion of other projects, then an on-site visit to the auditorium - which is getting there!!!  See photos here.
Building Committee/School Building Committee, Wednesday, November 19, 2008 at 7:30pm, Commission Room at Town Hall.
A quorum of the School Building Committee was present.  Minutes were approved.  Presentation in detail of the latest working drawings (?) of the Booster Barn and Stands/Press Box were shown by Kaestle-Boos.  The status of the High School Auditorium was next - things going well and on schedule to be completed by the first week of December.  Seats coming next Monday - a few days to install. 
Building Committee/School Building Committee, Wednesday, November 12, 2008 at 7:30pm, Commission Room at Town Hall.
1)    Attendance:   
2)    Call Meeting to Order: Meeting called to order
3)    Approve Minutes of Previous meetings:  Approve of Meeting Minutes of 8/17/08; 10/15/08 & 10/29/08/done
4)    Booster Barn: Design Update; Budget & Schedule/nothing new
5)    HS Auditorium Project: pressure to finish on time
a)    Auditorium Renovation:    
i)    Construction & Schedule Status   
ii)    Budget review 
iii)    Review of pending CO’S
6)    TOW Town Hall Roof Replacement: Status discussed
7)    Alternate Energy Committee Presentation / Discussion: Sub-Committee to review progress to date
8)    New Business as may properly come before the meeting/?  
9)    Executive Session As Required - we left.  
10)    Change Orders & Invoice Approval for Payment: Consultant & Other Invoices; Submission to the SBC for review & approval, if any    CRG
11)    Next Meeting(s): November 19th 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm. 
12)    Adjournment:
Building Committee/School Building Committee, Wednesday, October 29, 2008 at 7:30pm, Commission Room at Town Hall.
1)    Attendance: quorum present
2)    Call Meeting to Order:          
3)    Approve Minutes of Previous meetings: 10/15/08/not done
4)    Booster Barn:
a)    Proposal / Schedule / Design considerations/go ahead given on latest design
b)    Budget Review
5)    HS Auditorium Project: discussion of budget, which is OK for now, then visit to WHS
a)    Auditorium Renovation:
i)    Construction Status
ii)    Schedule Update
iii)    Budget review
iv)    Review of pending CO’S (CAR’S)
6)    TOW Town Hall Roof Replacement: going great!
a)    Status
b)    Roof Gutter Design
7)    Alternate Energy Committee Discussion:
8)    New Business as may properly come before the meeting:
9)    Executive Session As Required
10)    Change Orders & Invoice Approval for Payment: Consultant & Other Invoices; Submission to the SBC, if any
11)    Next Meeting(s): November 12, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm. a)    Reschedule Meeting planned for 11/26/08
12)    Adjournment:

Building Committee/School Building Committee, Wednesday, October 15, 2008 at 7:30pm, Commission Room at Town Hall.
1)    Attendance: quorum present
2)    Call Meeting to Order: Meeting called to order @                     PM           
3)    Approve Minutes of Previous meetings: a)    Approve of Meeting Minutes of 10/01/08/done
4)    HS Auditorium Project:  Full review of where the project stands (a bit behind) and report from builder as well as staff;  payment of some bills made.
a)    Auditorium Renovation:
i)    Construction Status
ii)    Schedule Update
iii)    Review of pending CO
5)    TOW Town Hall Roof Replacement: a)    Schedule Update/moving along.
6)    Booster Barn:  presentation by Kaestle-Boos with rep of Booster Barn group present - some aspects of design set, budget still limits design possibilities.
a)    Proposal / Schedule / Design considerations
b)    Budget Review
7)    Alternate Energy Committee Discussion: a)    Discussion if any/nothing to report on RFP
8)    New Business as may properly come before the meeting:
9)    Executive Session a)    As Required
10)    Change Orders & Invoice Approval for Payment: a)    Consultant & Other Invoices; Submission to the SBC, if any
11)    Next Meeting(s): October 29, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
12)    Adjournment: Meeting adjourned @ _____:_____ PM
Building Committee/School Building Committee, Wednesday, October 1, 2008 at 7:30pm, (changed from WHS Auditorium at 4:30pm Wednesday) TOWN HALL COMMISSION  ROOM.
DRAFT agenda posted at 4pm, Tuesday, September 30 - all "the usual suspects" on the agenda (Auditorium, Town Hall roof replacement, Booster Barn, Alternative Energy, new business, executive session, if needed, change orders and invoices for payment, next meeting October 15).  BOOSTER BARN:  Kaestle Boos and Board of Education came for design discussions, will be back in 2 weeks.  AUDITORIUM:  budget review and report;  TOWN HALL ROOF:  no work this week. 
Special Building Committee/School Building Committee, Wednesday, September 17, 2008 at 7:30pm, Weston High School Auditorium.
1.  Attendance/quorum present
2.  Call the meeting to order/done
3.  HS Auditorium Project:  renovation progress, schedule, financial status/on schedule and moving ahead, change orders total discussed
4.  Alternative energy committee discussion - RFP extension/meeting next week
5.  Town Hall Roof update/starting next week?
6.  Booster Barn Process update/budget set, date of completion set--now they have to see working drawing for full design, preferably under the bleachers
7.  Approval of the minutes of 9-3-08/done
8.  Executive Session/we left- no vote to go into executive session.
9.  Any other business
10.  Change orders and invoice approval
11.  Next meeting Oct. 1, 2008 at 7:30pm
Special Building Committee/School Building Committee, Wednesday, September 3, 2008 at 7:30pm, Weston High School Auditorium.
1)     Call Meeting to Order:         
2)     HS Auditorium Project:  all these items discussed with the necessary folks - who were all in attendance
a)    Auditorium Renovation – Carlson Construction, IES,TPC, Art DiCesare
         Progress/Schedule  
              ii) Schedule, shop drawing review, outstanding info requests, wall finishes, seat layout
4)       Alternate Energy Committee Discussion: RFP extension/responses due very soon
5)       Town Hall Roof Update/start in two weeks - slate delay shorter than initially thought
6)        Booster Barn Process Update/letter to Selectmen from Building Committee (it is on the Selectmen's Agenda tonight)
7)       Minutes Approval 8-06-08, 8-27-08 (?) - we left at @9:15pm
8)       Executive Session ( if needed)
9)       Any Other Business
10)       Change Orders & Invoice Approval:
11)       Next Meeting(s): September 17, 2008 @ 7:30 PM (location?)
Special Building Committee/School Building Committee, Wednesday, August 27, 2008 at 7:30pm, Weston High School Auditorium (revised agenda includes Booster Barn).
1.  Call Meeting to order
2.  H.S. auditorium project: Owner's rep reports on slippage in schedule, other progress.
    a.  Auditorium renovation - Carlson Construction/decisions made on details
       i)  Progress/schedule
       ii)  Carpet order and selection/wall finishes
    b.  Ducharme - revision to some rows
       i)  Schedule status, fabric status, layout approval
       ii)  Stain sample
    c.  IES - shop drawing review/information request
3.  Alternative Energy Committee Discussion - RFP response report by Town Administrator.
4.  Town Hall Roof update/nothing new
5.  New Business (?) - Booster Barn (request from Board of Education to make comment on two part project) - a letter from the Building Committee will be formally written to reflect the unanimous vote taken by the members of the Building Commmittee.
6.  Minutes approval 8-06/next week
7.  Executive Session (if needed)
8.  Any other business (?)
9.  Change orders & invoice approval
10. Next meeting Sept. 3 (NEXT WEEK ALSO AT THE AUDITORIUM)
Building Committee/School Building Committee, Wednesday, August 6, 2008 at 7:30pm, Commission Room of Town Hall.
1)     Call Meeting to Order - no quorum for either School or regular building committees      
2)     HS Auditorium Project:
a)    Auditorium Renovation – Carlson Construction/report from clerk of the works - it was suggested by the Town Administrator that the next meeting be held at the auditorium.  Contract at the Selectmen Aug. 8 for OK
       i)  Progress/Schedule  
       ii) Carpets/  Wall Finishes
b)    Ducharme
       i)     Schedule Status
       ii)     Armrest resolution, Stain Sample
c)   IES - Shop drawing review/ information request
4)       Alternate Energy Committee Discussion: RFP Status/sent to 3 consultants (screened from a larger number interviewed previously); responses due two weeks from August 8
5)       Town Hall Roof Update/plans to go ahead with project as approved by the building committee
6)       Booster Barn/report from sports group and First Selectmen
7)       Middle School Roof / proposal for repair - will consider alternative energy on both this roof and the high school (response to "About Town" question
8)       Change Orders & Invoice Approval: O&G Invoice/approved
9)       New Business as may properly come before the meeting:
10)       Minutes Approval for July 23, 2008 Meeting/approved with one change (Ellen Uzenoff did not vote on Town Hall Roof)
12)       Executive Session (if needed) - no mention in the agenda of the item to be discussed - as no quorum was present, discussion of whatever item was to be revealed was not in executive session (you have to vote to go into executive session) - but we left, so the discussion took place in open session without any public present.
13)      Next Meeting(s): August 20?, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm./we did not stay, so we are not certain of the date, time or location of the next meeting.
Building Committee/School Building Committee, Wednesday, July 23, 2008 at 7:30pm, Commission Room of Town Hall.
1)     Call Meeting to Order/done     
2)     HS Auditorium Project: going well, according to Town's representative
a)    Auditorium Renovation – Carlson Construction/work progressing;
        i)     Contract  Status/signed copy rec'd by Town.
        ii) Carpets/  Wall Finishes/discussion on detail of carpet, curtain and test of how walls can be redone with consistent look      
b)    Ducharme - Fabric Status/seating layout appointment July 28;  fabric ordered;  Oct. 15 finish date
              
3)     Alternate Energy Committee Discussion: RFP Status/report on progress
4)       Town Hall Roof Update/slate to be ordered for 2 month delivery; 
5)        New Business as may properly come before the meeting: 
6)       Executive Session ( not needed)
7)       Change Orders & Invoice Approval:
8)       Next Meeting(s): August 6, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building Committee/School Building Committee, Wednesday, July 9, 2008 at 7:30pm, Commission Room of Town Hall.
1)      Attendance/quorum present
2)     Call Meeting to Order/done     
3)     HS Auditorium Project:
a)    Auditorium Renovation – Carlson Construction
     i)     Contract  Status/not signed yet
               ii)     Proposed Schedule/week of Oct 26 is finishing date
               iii)   Curtains/Carpets, Wall Finishes/discussion with clerk of the works

        b)    Ducharme
               i)       Contract Status/signed
               ii)      Fabric Status/explanations for the clerk of the works
            
4)       Alternate Energy Committee Discussion: RFP Status/needs work, according to town
5)       Town Hall Roof Update/Town Administrator noted that the last word had not been heard on this matter.
6)        New Business as may properly come before the meeting:
7)       Executive Session: As Required; C&H; FT
8)       Change Orders & Invoice Approval
9)       Next Meeting(s): July 23?, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
10)      Adjournment: Meeting
Special Building Committee/School Building Committee, Wednesday, June 25, 2008 at 7:30pm, Commission Room of Town Hall.  No quorum present.
1.  High School Auditorium Project:
a.  Auditorium Renovation - Carlson Construction/Construction monitoring in place with capable construction firm.
1)  Contract/to be discussed on Friday with Town
2)  Preconstruction meeting
3)  Schedule
b.  Ducharme
1)  Contract/also Friday discussion
2)  Fabric/wood finish/choices of colors, fabrics and finish of wood made for auditorium seating
3)  Schedule
2.  Alternative Energy Committee discussion, if any/nothing new
3.  New Business
4.  Executive Session, as required - C&H; FT;P&P
5.  Change orders and invoice approval
6.  Next meeting - July 9
Special Building Committee/School Building Committee, Wednesday, June 11, 2008 at 6:30pm, high school auditorium prior to Special Town Meeting - "About Town" did not attend.
Special Building Committee/School Building Committee, Wednesday, June 4, 2008 at 7:30pm, Commission Room at Town Hall
1)    Attendance:
2)    Call Meeting to Order: Meeting called to order         
3)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 4/30/08 & 5/14/08/done
4)    HS Auditorium Project:  full discussion with both Carlson Construction and Owners Rep
a)    Auditorium Renovation:
i)    Review contract with IES & proposed contractor
ii)    Schedule
iii)    Interview of TOW Owners Rep / Project Construction Manager
5)    TOW Town Hall Roof Replacement: Schedule Update/?  We left (@9pm) at this point.
6)    School Commissioning:
a)    HS:
i)    Commissioning Update & Report
b)    3-5 School:
i)    Commissioning Update / Report
7)    Alternate Energy Committee Discussion: Discussion if any
8)    New Business as may properly come before the meeting:
9)    Executive Session As Required; C&H; FT; P&P
10)    Change Orders & Invoice Approval:  Consultant & Other Invoices; Submission to the SBC, if any
11)    Next Meeting(s): June 18, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Special Building Committee/School Building Committee, Wednesday, May 21, 2008 at 7:30pm, Commission Room at Town Hall
1)    Call Meeting to Order: Meeting called to order @ 7:30PM           
2)    HS Auditorium Project:
a)    Auditorium Renovation:
i)    Review of proposal and cost estimates with Innovative Engineering Solutions
3)    Next Meeting(s): Tuesday, May 27, 2008 @ 7:30 PM, with BOS/BOF, Town Hall Meeting Room
Building and School Building Committee, Wednesday, May 14, 2008 at 7:30pm, Commission Room at Town Hall:
1)    Approve Minutes of Previous meetings: Minutes of 4/30/08 - not done
2)    HS Auditorium Project:
a)    Auditorium Renovation:
i)    Bidding Review; SBC recommendation to Board Of Selectman/report and need for more review
ii)    Schedule/June 11 Special Town Meeting;  May 27 Board of Selectmen/Board of Finance at 8pm to decide the "call" for Special Town Meeting
iii)    Hiring of Project Construction Manager/working on it
3)    TOW Town Hall Roof Replacement: Contract / Schedule/slate selected like the existing type (weathers after 10-15 years to varied colors)
4)    O&G Schedule / Progress:
a)    HS:
i)    Roof Contract Close out
ii)    Commissioning Update & Report
b)    3-5 School: Commissioning Update / Report
5)    Alternate Energy Committee Discussion:  Building Committee will meet at 7pm May 27 to
6)    New Business as may properly come before the meeting:
7)    Executive Session As Required; C&H; FT; P&P
8)    Change Orders & Invoice Approval: Consultant & Other Invoices; Submission to the SBC, if any
9)    Next Meeting(s): May 21;  June 4, 2008 at 7pm, Town Hall Meeting Room; 8pm Joint Board of Selectmen/Board of Finance
Building/School Building Committee, Wednesday, April 30, 2007, 7:30pm, Commission Room at Town Hall
1)    Call Meeting to Order - qurom present      
2)    Approve Minutes of Previous meetings: Meeting Minutes of 4/2/08 & 4/16/08/done
3)    HS Auditorium Project:  Bid opening Tuesday, May 6, 2008 at 2pm in Town Hall Meeting Room (we assume the Meeting Room will be used)
a)    Auditorium Renovation:
i)    Bidding Progress;
ii)    Schedule;
4)    TOW Roof Replacement: Board of Selectman meeting discussion of 4/24/08/Historic District Commission May 7 (8pm, Weston Library) to consider Selectmen's request for non-slate roof, we think - no notice yet posted.
5)    O&G Schedule / Progress: ?
a)    HS: Commissioning Update & Report
b)    3-5 School:
i)    Close-out; Pipe & Power
ii)    Commissioning Update / Report
6)    Alternative Energy Committee Discussion/  All members except for one who was out of the country met the evening of ATBM April 21 (minutes taken by a member who will be submitting them) and considered revisions to a tentative RFP;  discussion ensued of the best way to get all parties who will be involved in recommending funding fully informed of progress as the revision to the RFP moves along.
7)    New Business as may properly come before the meeting:
8)    Executive Session As Required; C&H; FT; P&P
9)    Change Orders & Invoice Approval: Consultant & Other Invoices; Submission to the SBC, if any
10)    Next Meeting(s): May 14, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, April 16, 2007, 7:30pm, Commission Room at Town Hall -  agenda (since there are now only five members on the Building Committee, THERE WAS A QUORUM PRESENT [Steve Ezzes resigned effective with the Board of Selectmen's acceptance on April 3, 2008])
1)    Call Meeting to Order:        
2)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 4/2/08
3)    HS Auditorium Project: discussion of bidder availibility
a)    Auditorium Renovation Bidding update: Bid due; Construction Schedule; Seating Bid; Seating Schedule;
4)    TOW Roof Replacement: Discussion of Bids Received & Possible Alternates/discussion of differences between estimate and bids.
5)    O&G Schedule / Progress:
a)    HS: Commissioning Update & Report
b)    3-5 School:
i)    Close-out; Pipe & Power
ii)    Commissioning Update / Report
6)    Alternate Energy Committee Discussion: Discussion
7)    New Business as may properly come before the meeting:
8)    Executive Session As Required; C&H; FT; P&P
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s):
Building/School Building Committee, Wednesday, April 2, 2007, 7:30pm, Commission Room at Town Hall -  agenda
1)    Approve Minutes of Previous meetings: Minutes of 3/19/08/done
2)    HS Auditorium Project:Auditorium Renovation Presentation; Progress; Budget - Schedule, Bidders & Bidding/full set of nearly complete plans for bidding shown.
3)    TOW Roof Replacement: Bid due 4/7/08;
4)    O&G Schedule / Progress:
a)    HS: Commissioning Update & Report
b)    3-5 School:
i)    Close-out; Pipe & Power
ii)    Commissioning Update / Report
5)    Alternate Energy Committee Discussion: Discussion/ to be included in the April 3 review for the Selectmen
6)    New Business as may properly come before the meeting: see above--also report on Kaestle-Boos and the auditorium and perhaps Revson.
7)    Executive Session As Required; C&H; FT; P&P
8)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
9)    Next Meeting(s): April 16, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, March 19, 2008, 7:30pm, Commission Room at Town Hall -  agenda
1)    Approve Minutes of Previous meetings: Minutes of 3/5/08/done
2)    HS Auditorium Project: Auditorium Renovation Presentation; Progress; Budget & Schedule/long review of "probable cost" $1,703,452, presentations by four consultants (architect, engineer, threatre specialist and lighting and sound specialist.
3)    TOW Roof Replacement: Bid meeting 3/17/08 review;  bid opening April 10.  At 10:25pm we left.
4)    O&G Schedule / Progress:
a)    HS: Commissioning Update & Report
b)    3-5 School:
i)Close-out; Pipe & Power
ii)Commissioning Update / Report
5)    Alternate Energy Committee Discussion: Discussion
6)    New Business as may properly come before the meeting:
7)    Executive Session As Required; C&H; FT; P&P
8)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
9)    Next Meeting(s): April 2, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, March 5, 2008, 7:30pm, Commission Room at Town Hall -  agenda

1)    Approve Minutes of Previous meetings: Minutes of 2/6/08/done
2)    HS Auditorium Project: moving ahead - need more detail to be able to get price correct
a)    Auditorium Renovation Progress; Budget
i)    Design Development Update w/estimates
3)    HS Roof anticipated Close-out Update/did good!
4)    TOW Roof Replacement:  went out, got 4 or 5 responses;  bid opening in April.
a)    Bid Contract for the Town Hall;
b)    Water drainage from Building/not discussed
5)    O&G Schedule / Progress: almost there!
a)    HS:
i)    Close-out; Shawn’s Lawns
ii)    Commissioning Update & Report
b)    3-5 School:
i)    Close-out; Pipe & Power
ii)    Commissioning Update / Report
c)    Hurlbutt: Close-out, Shawn’s Lawns
6)    Alternate Energy Committee Discussion: Discussion / Interview for additional new member/interview
7)    New Business as may properly come before the meeting: discussion of auditorium schedule
8)    Executive Session - As Required; C&H; FT; P&P
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s): March 19, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm./might be an additional one if it will help move auditorium along.
Building/School Building Committee, Wednesday, February 6, 2008, 7:30pm, Commission Room at Town Hall -  agenda
1)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 1/23/08/done
2)    HS Auditorium Project: full discussion - Captial Committee to review it on Friday, Feb. 8 at 8am in Town Hall.
a)    Auditorium Renovation Progress; Budget w/ alternates
i)    Schematic Design with estimates
ii)    Recommended enhancements with associated costs
3)    HS Roof anticipated final cost/almost completed.
4)    HS & TOW Roof Replacement: Bid Contract for the Town Hall;  almost ready to go out.
5)    O&G Schedule / Progress:
a)    HS:
i)    Close-out status; Shawn’s Lawns
ii)    Commissioning Update & Report
b)    3-5 School:
i)    Close-out status; Pipe & Power
ii)    Commissioning Update / Report
c)    Hurlbutt: Close-out status, Shawn’s Lawns
6)    Alternate Energy Committee Discussion:  see Alternative Energy Committee notes.
7)    New Business as may properly come before the meeting:
8)    Executive Session As Required; C&H; FT
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s): February 20, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, January 23, 2008, 7:30pm, Commission Room at Town Hall -  draft agenda
1)    Call Meeting to Order: Meeting
2)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 1/09/08/done
3)    HS Auditorium Project:
a)    Auditorium Renovation Progress; Presentation of revised budget w/ alternates - fully discussed (2 hours); preparation for Board of Finance discussion on Feb. 14.
i)    Schematic Design with estimates/we did not get a copy of the estimates, but they seemed in the right neighborhood
ii)    Recommended enhancements with associated costs/second consultant for special lighting may be retained
iii)    Motorized vs. Counter weight rigging with associated costs/motorized
4)    HS & TOW Roof Replacement: Comments on bid documents for the Town Hall; Proposal for extended construction services/reviewed and suggested ideas for more specifics in the works
5)    O&G Schedule / Progress: closer
a)    HS:
i)    Close-out status; Check to Nettleton authorized; Open – M J Daily, Shawn’s Lawns
ii)    Commissioning Update & Report
b)    3-5 School:
i)    Close-out status; Pipe & Power Update; Check to Losito authorized
ii)    Commissioning Update / Report
c)    Hurlbutt: Close-out status, Shawn’s Lawns
6)    Alternate Energy Committee Discussion: we left prior to this.
7)    New Business as may properly come before the meeting:
8)    Executive Session  As Required
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s): February 6, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, January 9, 2008, 7:30pm, Commission Room at Town Hall -  agenda
1)    Call Meeting to Order:          
2)    Approve Minutes of Previous meetings: Minutes of 12/12/07/done
3)    HS Auditorium Project:  consultant did not show up - Building Committee to have contacts by e-mail before next regular Building Committee meeting - when a decision about how to proceed occurs
a)    Auditorium Renovation Progress; Presentation of revised budget w/ alternates
i)    Schematic Design with estimates
ii)    Recommended enhancements with associated costs
iii)    Motorized vs. Counter weight rigging with associated costs
4)    Facilities Review: Kaestle Boos Report/draft presented on cost summary in 2008 dollars minus "soft costs" - work suggested to be done has been ranked 1-5 (5 being in greatest immediate need).  We saw the early numbers, but it would not be helpfull if we mentioned any, as this was a "draft" summary.
5)    HS & TOW Roof Replacement: 
a)    HS Roof Skylight; Alt. Proposal “Fischer Skylight”/patch it (present patch is working) for now
b)    Final bid documents for the Town Hall/done and presented to Building Committee - three options and some seeming to be in-kind replacement for this structure in the Historic District
6)    O&G Schedule / Progress: getting closer to being done
a)    HS:
i)    Close-out status; Final Payment to Nettleton; Open – M J Daily, Shawn’s Lawns
ii)    HS Servery Grease Hood system
iii)    Commissioning Update & Report
b)    3-5 School:
i)    Close-out status; Pipe & Power Update; Final Payment to Losito
ii)    Commissioning Update / Report
c)    Hurlbutt: Close-out status, Shawn’s Lawns
7)    Alternate Energy Committee Discussion:  applicant for sub-committee interviewed.  What are the latest F.O.I. requirements for subcommittees? (We left at this point)
8)    New Business as may properly come before the meeting:
9)    Executive Session as Required
10)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
11)    Next Meeting(s): January 23, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, December 12, 2007, 7:30pm, Commission Room at Town Hall -  agenda
1)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 11/13/07 & 11/28/07/done
2)    HS Auditorium Project:
a)    Project Budget Clarification Continued: understood that previous Board of Finance understood the need for additional $$
b)    Auditorium Renovation Progress Update/moving along, meetings held with advisor to users and users
3)    Facilities Review: Schedule, Kaestle Boos Presentation/excellent presentation of DRAFT (we saw a copy); final user product will be in Excel or similar electronic form permitting easy changes
4)    HS & TOW Roof Replacement:
a)    HS Roof Skylight; field review of 12/12/07/more to come
b)    TOW Town Hall; Phase I, HBF; Presentation Update/?
5)    O&G Schedule / Progress: OK
a)    Project Cost Report:
b)    HS:
i)    Close-out status;
ii)    Commissioning Update if any
c)    3-5 School:
i)    Close-out status;
ii)    Commissioning Update
d)    Zenon Plant: Close out status; Merritt
e)    Hurlbutt: Close-out status, Shawn’s Lawns
6)  Election of Officers, 2008:
a.  School Building Committee, Joe Fitzpatrick, Chair., Richard Wolf, Vice-Chair.
b.  Building Committee, JF, RW

New Business as may properly come before the SBC meeting:  Alternative Energy Subcommittee of Building Committee (Allen Swerdlow) formed and will first meet Saturday, Dec. 15 at 10am, CR
7)    Executive Session As Required - none required
8)    Change Orders & Invoice Approval: we left
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
9)    Next Meeting(s): January 9, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, November 28, 2007, 7:30pm, Commission Room at Town Hall - draft agenda - Quorum present;  Town Administrator and Town Finance Director present to discuss items 4 and 5
1)  Approve minutes/?
2)  HS Auditorium and Roof projects - acoustical consultant proposal/approval/need assurance from Board of  Finance that they will honor the full $1.6 million estimate
3)  HS and Town Hall Roof Replacements - presentation by HBFishman/many different options, several good solutions--costs may vary from original $175k to $350k to $470k for al slate or fake slate - final report on what project will look like due in January.
4)  Facilities Review: Kaestle Boos schedule/draft of raw data in the hands of Schools and Building Committee for review (copies for members being made)
5)  O&G Progress/Schedule/comparison of Town accounting vs. O&G - not much difference--but three-part bond issue needs to be reconfigured to show that more money was spent on
6)  Alternative Energy Committee Proposal/we left (9:50pm)
7)  New Business
8)  Executive Session as required
9) Change Orders
NEXT MEETING:  Dec. 12 and the one after that January 9.
SPECIAL Building Committee/School Building Committee, TUESDAY, November 13, 2007, 7:30pm, Basement of Town Hall
1)    Call Meeting to Order/done     
2)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 10/31/07/done
3)    HS Auditorium & HS Roof Project Budget: budget questions as related to the Town Meeting call - need to return to the Board of Finance to complete the auditorium (the roof came in at $2.1 million of the total amount approved at the March 22 Special Town Meeting.  First Selectman, Town Administrator and Town Finance Director present for this.
a)    Project Budget Clarification:
b)    Acoustical Consultant’s proposal: to be discussed at the next meeting
4)    HS & TOW Roof Replacement:
a)    HS Roof Skylight; update/nothing new
b)    TOW Town Hall; Phase I, HBF; Presentation/going to cost several times the amount in the Capital Budget 2007-2008
5)    Facilities Review: Schedule, Kaestle Boos/nothing to see yet.
6)    O&G Schedule / Progress: still no agreement about how much money was spent - Town has one amount and O&G calculate differently.
a)    Project Cost Report:  Review
b)    HS:
i)    Close-out status;
ii)    Commissioning Update if any
c)    3-5 School:
i)    Close-out status;
ii)    Commissioning Update
d)    Zenon Plant: Close out status; Merritt
e)    Hurlbutt: Close-out status, Shawn’s Lawns
7)    Alternative Energy Committee Proposal/to be presented at the Board of Selectmen - NOTE:  no agenda yet available to the general public, but the Building Committee knows about it (?)
8)    New Business as may properly come before the SBC meeting:
9)    Executive Session As Required/we left at this point
10)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
11)    Next Meeting: November 28, 2007
Building Committee/School Building Committee, Wednesday, October 31, 2007, 7:30pm, Commission Room at Town Hall

1)    Approve Minutes of Previous meetings:Minutes of 10/03/07 & 10/17/07/done
2)    HS Auditorium:  Architect (IES)/schedule to complete drawings set.
a)    Project Update:
b)    Project Schedule, Schematic Design, Budget
3)    HS & TOW Roof Replacement:  done
a)    HS Roof Skylight; update
b)    TOW Town Hall; Phase I, HBF; Presentation
4)    Facilities Review: Schedule, Kaestle Boos/draft in hand
5)    O&G Schedule / Progress:
a)    Project Cost Report: Status - still not clear
b)    HS:
i)    Close-out status;
ii)    Site; Richards, Grading, HS requested sidewalk; retainage reduction
iii)    Commissioning Update if any
c)    3-5 School: almost there?
i)    Close-out status;
ii)    Commissioning Update
(1)    Balancing proposal recommended by K&R corrections (Wings)
d)    Zenon Plant: Close out status; Merritt/done?
e)    Hurlbutt: Close-out status, Shawn’s Lawns
6)    Alternative Energy Study/not discussed
7)    New Business as may properly come before the SBC meeting:
8)    Executive Session: as Required
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s): November 14, 2007 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building Committee/School Building Committee, Wednesday, October 17, 2007, 7:30pm, Town Hall - Draft agenda (10/10)
1  Minutes
2. Facilities review
3. Roof replacement - Town Hall, HS skylight
4. O&G - various closeout requirements on all projects; final project cost report (to be issued Oct 17)
5. HS auditorium
6. New business
7. Exec Session - HS AUDITORIUM contract; claims, as required
8. Change orders and invoice approvals
NEXT MEETING:  October 31, 2007, 7:30pm, Commission Room
Building Committee/School Building Committee, Wednesday, October 3, 2007, 7:30pm, Town Hall Meeting Room/revised agenda removes Revson issue.
1.  Minutes September 5, 18/OK
2.  Facilities Review - Kaestle Boos/to be ready with numbers for Board of Education facilities by (draft)October-final in November
3.  HS and Town Roof reflacement:
4.  O&G schedule: Final project cost report
 5.  Revson Field-not on revised agenda
6.  New Business
7.  Executive Session - contracts - HS Auditorium, claims as required
8.  Change orders
9.  NEXT MEETING?  Friday, at Board of Education annex, 7:45am, Kaestle Boos review in Dr. Keatings' office (?)
NOTE:  Revised agenda issued Friday  re-arranges order of items, removed specific item on high school roof-photovoltaic cells.
Special Building Committee/School Building Committee, Tuesday, September 18, 2007, 7:30pm,Commission Room at Town Hall
Approve Minutes of Previous meetings: Approve of Meeting Minutes of 9/05/07    SBC
Executive Session  -/not needed
a)    Contracts – HS Auditorium
b)    Claims; as required    JF,  CRG
Facilities Review: Schedule, Kaestle Boos    JF/SBC; DC/see above.
HS & TOW Roof Replacement:/discussion  
a)    HS Construction Review:  Update / Skylight    JF/Chairman; SBC; CRG
b)    TOW Town Hall; Phase I, HBF; Existing Condition Plans, Field Survey     JF/Chairman; SBC; TL
O&G Schedule / Progress:   /getting down to last bits
a)    Final Project Cost Report    RM/O&G
b)    HS:   
i)    Close-out status; see updated listing;     MB-RM/O&G; JF
ii)    Site; Richards, Grading, As-Built Drawings, Fire Tank Access    CRG
c)    3-5 School:   Close-out status; see updated listing;    MB-MS/O&G; JF
d)    MFP: Close-out status; Sentrale, Shawn’s Lawns    RM/O&G
e)    Zenon Plant: Close out status; Merritt    RM & MS/O&G
f)    Hurlbutt: Close-out status, Shawn’s Lawns     RM/O&G
Revson Field    DG / DC/  REVIEW AND PREPARATION TO SUPPORT PROPOSAL FOR REPAIR ALREADY APPROVED BY COMMITTEE AND SENT BACK BY SELECTMEN
Review hiring an MEP consultant for a HS photovoltaic system    DG / SBC
New Business as may properly come before the SBC meeting:    All/discussion about regulation lighting to conserve energy
Change Orders & Invoice Approval:   
a)    HS: Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG
Next Meeting(s): October 3, 2007 @ 7:30 PM, TOW, Town Hall, Commission Rm.    All
Adjournment: Meeting adjourned @ _____:_____ PM    JF/Chairman
Building Committee/School Building Committee, Wednesday, September 5, 2007, 7:30pm, Town Hall Meeting Room
AGENDA/present: Fitzpatrick, Coprio, Gary, Wolf (quorum);  Martin Strasmore
1)    Approve Minutes of Previous meetings: 8/22/07/done
2)    Executive Session/vote after Exec. Session to approves IES and TPC conditionally
a)    Contracts – HS Auditorium
b)    Claims; as required
3)    Facilities Review: Schedule, Kaestle Boos/move it ahead rapidly
4)    HS & TOW Roof Replacement:
a)    HS Construction Review: Progress update: Resolution of clogged roof drain at girls locker room/fixed!
b)    TOW Town Hall; Phase I; Plans for HBF/discussion
5)    O&G Schedule / Progress: almost all done!
a)    Final Project Cost Report
b)    HS:
i)    Close-out status; see updated listing;
ii)    Site Drainage, Richards
c)    3-5 School: Close-out status; see updated listing;
d)    MFP: Close-out status; Sentrale, Shawn’s Lawns
e)    Zenon Plant:
i)    Close out status; Merritt
f)    Hurlbutt: Close-out status, Shawn’s Lawns
6)    Alternative Power Study/presentation to Selectmen reported, progress report.
7)    Revson Field/recommendation to Selectmen for reconditioning of out and infields over two years or so without taking Revson 2 fields(sharted outfield) out of service - to go to Selectmen and then Board of  Finance;
8)    New Business as may properly come before the SBC meeting:
a)    Middle School Windows Replacement (BC/BOE)
b)    Dugouts for Little League; review & comments of info distributed 8/22/07/long discussion and detailed.
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s): To Be Determined/approx. in 2 weeks.
Weston Building and School Building Committee, Wednesday, August 22, 2007, 7:30pm, Commission Room at Town Hall

1.  H.S. Auditorium Renovation:
 2.  Executive Session as required (put at end of agenda)
3.  Minutes/OK
4.  FACILITIES REVIEW SCHEDULE/to be starting soon to be complete in time for budget process 2008-2009.
5.  H.S. and TOW Roof  Replacement:
 6.  O&G Schedule/Progress: LAST PAPERWORK ALMOST DONE!!!
 7.  New business:  Revson Field proposal by Milone&MacBroom discussed (not circulated to public, but discussion of time out of use and no fields, just study, at the end of lengthy period ($40,000 as well) led some members to investigate other options;  more in two weeks. WE LEFT AS EXECUTIVE SESSION called.
8.  Change orders
9.  NEXT MEETING: September 5
ATTENTION:  e-mail received mid-day Monday that a quorum would not be available on Aug.1--this meeting to be rescheduled for Aug. 8
RE-SCHEDULED FOR AUGUST 8, POSTED IN TOWN CLERK'S OFFICE
Weston Building and School Building Committee, Wednesday, August 1 - now the 8th - 2007, 7:30pm, Commission Room at Town Hall
1.  Executive Session:claims (as required)
2.  Minutes/OK
3.  High School Auditorium Renovation: 
4.  Facilities Review - no schedule presented--next time?
5.  High School and Town Roof Replacement:
6.  O&G Schedule/progress:
7.  New business/photovoltaic cells grant proposal suggested for total high school roof--sell back energy to the grid in summer!
8.  Change orders/we left
NEXT MEETING in 3 weeks (August 22, 2007) @ 7:30pm
Weston Building and School Building Committee, Wednesday, July 11, 2007, 7:30pm, Commission Room at Town Hall
1.  Executive Session - claims, as required/placed at the foot of the agenda, if necessary.
2.  Approve minutes/done
3.  H.S. Auditorium Renovation:
 4.  High School and Town of Weston Roof Replacement:
 5.  O&G schedule - close out status:
6.  New Business/lighting coordination needed
7.  Change Orders and invoive approval/we left before this took place
8.  NEXT MEETING:  Wednesday, August 1, 2007, 7:30pm
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, June 27, 2007, 6:30pm, Commission Room, Town Hall
1)    Call Meeting to Order - quorum present       
2)    Executive Session: Special Meeting with Board of Selectman / Cohen & Wolf; 6:30 PM - Claim; Settlements; Comments; as required/done in somewhat more than an hour.
3)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 5/23/07 & 6/6/07/done
4)    HS Auditorium Renovation:
a)    Theater Projects Consultants Proposal & Schedule; (TPC-Gene Leitermann)/rec'd Monday - consideraion at next meeting - not enough time for detailed review
b)    Architecture / Engineer RFP/next meeting
5)    HS & TOW Roof Replacement: - discussion of progress to date (to begin hot patch again on roof)
a)    HS Construction Review: Progress update;
b)    TOW Roof Proposal Signed; Phase I; Coordination/brief discussion
6)    O&G Schedule / Progress:
a)    HS Consolidated Punch List Update / Status:
i)    Punch List status; see consolidated list; HS Dumpster Fence (Total Fence)
ii)    Close-out status; see updated listing; O&G response to JF
b)    3-5 School: Close-out status; see listing,
c)    MFP:
i)    Shawn’s Lawns tree planting status
ii)    Close-out status; Sentrale, Shawn’s Lawns
d)    Zenon Plant: fixed!
i)    Water flow & Maintenance / Operation update; pipe HS south clean-out
ii)    Close out status; Merritt
e)    Hurlbutt: Close-out status, Shawn’s Lawns
7)    New Business as may properly come before the SBC meeting:
8)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
9)    Next Meeting(s): Wednesday 07/11/07  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, June 6, 2007, 7:30pm, Commission Room, Town Hall
1)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 5/23/07
2)    HS Auditorium Renovation:   Discussion with Theater Projects Consultants;  Gene Leitermann/discussion, in two weeks (next meeting) there will be a proposal with details;  time schedule previously discussed (for work to be done next summer--which working backward means out to bid in winter-spring, we think we heard...)
3)    HS & TOW Roof Replacement:
a)    HS Construction Review: Progress update/ahead of schedule and under budget
b)    TOW Roof Proposal/next step is up to Selectmen
4)    O&G Schedule / Progress:
a)    HS Consolidated Punch List Update / Status:/done
i)    Punch List status; see consolidated list; HS Dumpster Fence (Total Fence)
ii)    Close-out status; see updated listing; O&G response to JF
b)    3-5 School: Close-out status; see listing,/done
c)    MFP:/done
i)    Shawn’s Lawns tree planting status
ii)    Close-out status; Sentrale, Shawn’s Lawns
d)    Zenon Plant:
i)    Water flow & Maintenance / Operation update; pipe HS south clean-out/done
ii)    Close out status; Merritt/?
e)    Hurlbutt: Close-out status, Shawn’s Lawns/?
5)    New Business as may properly come before the SBC meeting:
6)    Executive Session: Claim; Settlements; Comments; as required/we left
7)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
8)    Next Meeting(s): Wednesday 06/20/07  @ 7:30 PM
9)    Adjournment: Meeting adjourned @ _____:_____ PM
WESTON SCHOOL/BUILDING COMMITTEE, Wednesday, May 23, 2007, 7:30pm, Commission Room, Town Hall
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, May 9, 2007, 7:30pm, Commission Room, Town Hall
Next meeting, May 23.
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, April 25, 2007, 7:30pm, Commission Room, Town Hall
1)    Attendance: quorum present
2)    Call Meeting to Order: Meeting called to order/done          
3)    Approve Minutes of Previous meetings: Approval of Meeting Minutes of 4/11/07.done
4)    HS Roof Replacement: Construction start and progress update/started Thursday instead of the previous week - going well and on schedule (not working Sundays but working longer the rest of the days to make up for late start.
5)    HS Auditorium: Next step discussion/RFP to be developed for theatre consultant for rehab design and then architect to make the rehab design work.
6)    O&G Schedule / Progress:
a)    HS Consolidated Punch List Update / Status: OK
i)    Punch List status; see consolidated list
ii)    Close-out status; see updated listing from O&G
b)    3-5 School: Close-out status; see listing, going well
c)    MFP:
i)    Shawn’s Lawns tree planting status/?
ii)    Close-out status; Sentrale, Shawn’s Lawns/?
d)    Zenon Plant:
i)    Water flow & Maintenance/Operation update/did well during storm, timers needed for monitoring
ii)    Close out status; Merritt/?
e)    Hurlbutt: Close-out status, Shawn’s Lawns/?
7)    New Business as may properly come before the SBC meeting:
8)    Executive Session: Claim; Settlements; Comments; as required
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s): Wednesday 5/08/07  @ 7:30 PM
WESTON BUILDING AND SCHOOL BUILDING COMMITTEE, Wednesday, April 25, 2007, 7:30pm, Commission Room, Town Hall
AGENDA
1)    Approve Minutes of Previous meetings: Approval of Meeting Minutes of 3/21/07 &  3/28/07/done.
2)    Facilities Discussion: Facilities RFP interview of Kaestle Boos/discussion of which facilities need more work than others.
3)    Green/Sustainability Study: Discussion with Steven Winter Assoc./discussion begins about this issue as far as Town of Weston is concerned--overall view-study first and than exploration of special features of Weston's centrality as it would serve to make Weston a likely candidate for a successful sustainibility program.  In particular, pool at W.M.S. a prospect for some investigation.  Energy Audit.  Photovoltaic. Solar.
4)    HS Roof Replacement:
a)    Contract start & update, 4/14/07 - getting started this weekend.
i)    TOW location to deposit roof ballast or possible sale/working on it.
5)    HS Auditorium: Next step discussion - Arts faculty input, timing of when LEAST disruption to arts program would be made.
6)    O&G Schedule / Progress:
a)    HS Consolidated Punch List Update / Status:
i)    Punch List status; see consolidated list
ii)    Close-out status; see updated listing from O&G
iii)    MEP Commissioning Contract; Kohler Ronan, LLC
b)    3-5 School - Close-out status; see listing,
c)    MFP:
i)    Shawn’s Lawns tree planting status
ii)    Close-out status; Sentrale, Shawn’s Lawns
d)    Zenon Plant:
i)    Water flow & Maintenance/Operation update - next meeting.
ii)    Close out status; Merritt
e)    Hurlbutt: Close-out status, Shawn’s Lawns
7)    New Business as may properly come before the SBC meeting:
8)    Executive Session: Claim; Settlements; Comments; required - we left.
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s): Wednesday4/25/07  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 28, 2007, 7:30pm, Commission Room, Town Hall
Agenda posted Wednesday afternoon-but note that this special meeting would take place was noted on the Town Clerk's Calendar as well as on the Appointed Committees agenda board (behind the door);  elected Commissions and Boards agendae appear on the bulletin board next to the Town Clerk's desk.

1.  In attendance was a quorum of the Building Committee plus School Building Committee members as well.  Director of Facilities for Board of Ed was present.  The high school roof project contract will be signed this week and work will commence - Spring Vacation is the time the "ballast" on top of the room is to be removed--it was suggested that the roof contractor might be asked to arrange for disposition of the stones and adjust contract accordingly.
2.  RFP on buildings' condition evaluation and resulting interviews of 3 firms took place.  It was decided by the Building Committee that one firm was best suited for this job, and the Chair. is directed to contact that firm and discuss the assignment (we do not identify which firm on the Internet).
3.  Review of work still to be completed, problems still  identified.
4. Executive Session: Claims, settlements.
NEXT MEETING IN ONE WEEK (March 28, 7:30pm) - meetings will be rescheduled at a rate of once every two weeks beginning March 28.
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 21, 2007, 7:30pm, Commission Room, Town Hall

Part A - TOW / BUILDING COMMITTEE AGENDA    
1)    Attendance:  quorum present
2)    Call Meeting to Order: Meeting called to order          
3)    HS Roof Replacement:   
a)    H. B. Fishman & Co.; Board of Selectman roof status/Special Town Meeting 3-22-07 at 8pm  
i)    HBF Construction Administration Contract continued discussion
ii)    Environmental contract   
iii)    TOW location to deposit roof ballast/lots to dispose of
iv)    Roof construction sequence; auditorium roof work/first
v)    Contract details, start date & possible “Letter of Intent”, start date 4/14-16/07 if possible/if it passes
4)    TOW, Town Hall Roof: Plan for roof repair and/or replacement/ATBM Capital Item  
5)    Facilities RFP Discussion:  WE LEFT MID-DISCUSSION

Part B - TOW / SCHOOL BUILDING COMMITTEE AGENDA    
1)    Approve Minutes of Previous meetings: Approval of Meeting Minutes of 1/24/07, 2/07/07, 2/21/07 & 3/7/07/done  
2)    O&G Schedule / Progress:   
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List status; see consolidated list    RM/O&G
ii)    Close-out status; see updated listing from O&G    RM/O&G
iii)    MEP Commissioning Proposal; Kohler Ronan, LLC    JF/SBC Chairman
b)    3-5 School  - Close-out status; see listing,    MS/O&G; CRG; SBC
c)    MFP:    
i)    Shawn’s Lawns tree planting status    RM/O&G
ii)    Close-out status; Sentrale, Shawn’s Lawns    RM/O&G
d)    Zenon Plant: still working to find leak or overflow of rainwater  
i)    Water flow & Maintenance/Operation update    SF / CRG / CT Water / BOE
ii)    Close out status; Merritt    RM & MS/O&G
e)    Hurlbutt: Close-out status, Shawn’s Lawns     RM/O&G
3)    New Business as may properly come before the SBC meeting:    All
4)    Executive Session:    Claim; Settlements; Comments; as required     SBC
5)    Change Orders & Invoice Approval:   
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG
6)    Next Meeting(s): Wednesday 4/04/07  @ 7:30 PM    All
7)    Adjournment: Meeting adjourned @ ________ PM    RW/SBC Vice Chairmen
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 7, 2007, 7:30pm, Commission Room, Town Hall - No quorum.  Discussion about many of the items on the agenda, including 2a.
1)    Call Meeting to Order: Meeting called to order             
2)    HS Roof Replacement:   
a)    H. B. Fishman & Co.; Contractor recommendation to Board of Selectman     BC; KW; DC/BOE; CRG
i)    Executive Session if required to select contractor   
ii)    HBF Construction Administration Contract    BC
3)    Facilities RFP Discussion:    JF/BC, Chairman

Part B - TOW / SCHOOL BUILDING COMMITTEE AGENDA    
1)    Approve Minutes of Previous meetings:   
a)    Approval of Meeting Minutes of 1/24/07    BC/SBC
b)    Approval of Meeting Minutes of 2/07/07    BC/SBC
c)    Approval of Meeting Minutes of 2/21/07    BC/SBC
2)    O&G Schedule / Progress:   
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List status; see consolidated list    RM/O&G
ii)    Close-out status; see updated listing from O&G    RM/O&G
iii)    MEP Commissioning Proposal; Kohler Ronan, LLC    JF/SBC Chairman
b)    3-5 School  - Close-out status; see listing,    MS/O&G; CRG; SBC
c)    MFP:    
i)    Shawn’s Lawns tree planting status    RM/O&G
ii)    Close-out status; Sentrale, Shawn’s Lawns    RM/O&G
d)    Zenon Plant: Close out status; Merritt    RM & MS/O&G - Water flow & Maintenance/Operation update    SF / CRG / CT Water / BOE
e)    Hurlbutt: Close-out status, Shawn’s Lawns     RM/O&G
3)    New Business as may properly come before the SBC meeting:    All
4)    Executive Session: Claim; Settlements; Comments; as required     SBC
5)    Change Orders & Invoice Approval:   
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG
6)    Next Meeting(s): Wednesday 3/21/07  @ 7:30 PM    All
7)    Adjournment: Meeting adjourned @ ________ PM    RW/SBC Vice Chairmen
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, February 21, 2007, 7:30pm, Commission Room, Town Hall - No quorum

Part A - TOW / BUILDING COMMITTEE AGENDA
1.  Call Meeting to Order: Meeting called to order    RW/BC, Vice Chairman
2.  Attendance:
3)    Facilities RFP Discussion:    RW/BC, Vice Chairman
4)    HS Roof Replacement:   
a)    H. B. Fishman & Co.; continued discussion re: Schedule / Financing & Bid Review     BC; DC/BOE; CRG
i)    HBF Construction Administration Contract    BC

Part B - TOW / SCHOOL BUILDING COMMITTEE AGENDA    
1)    Approve Minutes of Previous meetings:   
a)    Approval of Meeting Minutes of 1/24/07    SBC
b)    Approval of Meeting Minutes of 2/07/07    SBC
2)    O&G Schedule / Progress:   
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List status; see consolidated list    RM/O&G
ii)    Close-out status; see updated listing from O&G    RM/O&G
iii)    MEP Commissioning Proposal; Kohler Ronan, LLC    RW/SBC Vice Chairman
b)    3-5 School   
i)    Close-out status; see listing,    CRG/MS; SBC
ii)    Display Cases, information sent to A. Swerdlowe    AS/BOE
c)    MFP:    
i)    Shawn’s Lawns tree planting status    RM/O&G
ii)    Close-out status; Sentrale, Shawn’s Lawns    RM/O&G
d)    Zenon Plant: i)    Water flow update    SF / CRG / CT Water / BOE
Close out status; Merritt    RM & MS/O&G
e)    Hurlbutt: Close-out status, Shawn’s Lawns     RM/O&G
3)    New Business as may properly come before the SBC meeting:    All
4)    Executive Session: a)    Claim; Settlements; Comments; as required     SBC
5)    Change Orders & Invoice Approval:   
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG
6)    Next Meeting(s): Wednesday 3/7/07  @ 7:30 PM    All
7)    Adjournment: Meeting adjourned @ ________ PM    RW/SBC Vice Chairmen
SPECIAL WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE, Wednesday, February 7, 2007, 5:30pm, Commission Room, Town Hall

Part A - TOW / BUILDING COMMITTEE AGENDA / Cap. Assessment (Advisory???) Comm. – 5:30 PM
   
1)    Attendance:   
2)    Call Meeting to Order: Meeting called to order @                   
3)    Interviews for RFP:  no action recommendation on baseline study of town and school building conditions - hint:  Town Hall needs work.
a)    Kaestle Boos Associates Inc.    45 Min Presentation; 5:45–6:30 PM
b)    The SLAM Collaborative    45 Min Presentation; 6:30-7:15 PM
c)    Savin Engineers P.C.    45 Min Presentation; 7:15-8:00 PM

Part B - TOW / SCHOOL BUILDING COMMITTEE AGENDA – 8:00 PM
   
1)    Approve Minutes of Previous meetings: Approval of Meeting Minutes of 1/24/07/done
2)    Change Orders & Invoice Approval:   
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG

Part C - TOW / BUILDING COMMITTEE
   
1)    Next Meeting(s): Wednesday 02/21/07  @ 7:30 PM    THE AGENDA - WILL IT  CONTAIN AN ITEM CALLING FOR ACTION ON THE STUDY?  THE ROOF?  WHEN WILL THE INTERVIEW GROUP ANNOUNCE THEIR CHOICE?  WILL IT BE MADE AT THE NEXT BUILDING COMMITTEE MEETING? 
2)    Adjournment: Meeting adjourned @ ________ PM    JF/BC Chairman

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 24, 2007, 7:30pm, Commission Room, Town Hall
    Part A - TOW / SCHOOL BUILDING COMMITTEE AGENDA   
1)    Attendance:   quorum present
2)    Call Meeting to Order: Meeting called to order
3)    Approve Minutes of Previous meetings - done
4)    O&G Schedule / Progress:  done - some items still outstanding, some new ideas for completion of some
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List status; see consolidated list    RM/O&G
ii)    Close-out status; see updated listing from O&G    RM/O&G
iii)    Cablevision RF extension approval    CRG, CBC
b)    3-5 School   
i)    Close-out status; see listing, Drywall Associates; Losito    CRG/MS; SBC
ii)    3-5 School MEP Commissioning report    CRG & DC/BOE
iii)    Display Cases, FT Request    AS/BOE
c)    MS / Site / Tennis Courts: i)    Designing Nature planting update; tree move @ HS sign area    SBC / CRG
d)    MFP:    
i)    Shawn’s Lawns tree planting status    RM/O&G
ii)    Close-out status; Sentrale, Shawn’s Lawns    RM/O&G
e)    Zenon Plant: Close out status; Merritt, James T. Kay    RM & MS/O&G
f)    Hurlbutt: Close-out status, Shawn’s Lawns     RM/O&G
5)    New Business as may properly come before the SBC meeting:   ?
6)    Executive Session:   a)    Claim; Settlements; Comments; as required - none
7)    Change Orders & Invoice Approval:  done
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG

Part B - TOW / BUILDING COMMITTEE AGENDA   
1)    HS Roof Replacement:  nothing final yet - seek to narrow start-finish time so as not to work while school is in session
a)    H. B. Fishman & Co.; continued discussion re: Schedule / Financing & Bid Review     BC; DC/BOE; CRG
i)    HBF Construction Administration Contract    BC
2)    Next Meeting(s): Wednesday 02/07/07 - roofing contractors selected by Fishman to be interview @ 5:30 PM; next SBC/BC meeting at @7:30pm    All
3)    Adjournment: Meeting adjourned @ ________ PM    JF/BC Chairman
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 10, 2007, 7:30pm, Commission Room, Town Hall
AGENDA (NO ELECTION OF OFFICERS while we were in attendance [7:30pm - 9:30pm])
1)    Attendance:  Quorum present
2)    Call Meeting to Order: Meeting called to order      
3)    HS Roof; Building Committee - Review of HS Roof submittal by HBF with Kim Winchell, HBF & Matt Myers, EnviroScience/no numbers mentioned.  
4)    O&G Schedule / Progress:    SBC - almost done on punch list, but disturbing note:  claims being submitted anew for items thought to be over and done!
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List status; see consolidated list   
ii)    Close-out status; see updated listing from O&G   
iii)    Additional Computers for 2 Health Classrooms; E04 & E10  
b)    3-5 School   
i)    Punch List status; see listing    MS / O&G
ii)    Close-out status; see listing    CRG / MS / SBC
iii)    3-5 School MEP Commissioning in progress
iv)    Display cases                                                                                                                           
c)    MS / Site / Tennis Courts: -  Designing Nature planting update; tree move @ HS sign area   
d)    MFP:    
i)    Tree planting status  
ii)    Close-out status; Sentrale, Shawn’s Lawns   
e)    Zenon Plant: Close out status; Merritt, James T. Kay  
f)    Hurlbutt: Close-out status, Shawn’s Lawns    RM / O&G
5)    Approve Minutes of Previous meetings:  -  Approval of Meeting Minutes of 11/29/06, 12/13/06 - we didn't hear them do this
6)    New Business as may properly come before the SBC meeting:    l
7)    Executive Session: none while we were present
a)    Claim; Settlements; Comments; as required
b)    Matters pertaining to Litigation   
8)    Change Orders & Invoice Approval:  same as above
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG
9)    Next Meeting(s): Wednesday 01/24/07  @ 7:30 PM  
10)    Adjournment:

Part B - TOW / BUILDING COMMITTEE AGENDA   

1)    HS Roof Replacement: see above # 3 -  H. B. Fishman & Co.; Schedule / financing / bid review   
2)    Information for Future Consideration   
a)    Proposals for Facilities Assessment - three (3) companies responded to RFP;  Building Committee to review 
b)    HS Auditorium Program & Schematic Budget Estimate - we left prior to this item - however, the WestonArts reps were present to witness this.  
3)    Adjournment:
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, December 13, 2006, 7:30pm, Commission Room, Town Hall
1)    Call Meeting to Order:  NO QUORUM
2)    O&G Schedule / Progress:    SBC
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List Review; see consolidated list    RM / O&G
ii)    Close-out status; see updated listing from O&G    RM / O&G
b)    3-5 School   
i)    Close-out status; Drywall Assoc., Losito (payment & claim), NE Interiors, Pipe & Power; Pro. Painting    MS / O&G
ii)    Final Payment: Merritt; Schenectady Steel; Walker Products; APG; Cent. Conn. Acoustics; BKM Flooring    CRG / MS / SBC
iii)    3-5 School MEP Commissioning in progress    CRG & DC / BOE
c)    MS / Site / Tennis Courts: Designing Nature planting update, tree move @ HS sign area    SBC / CRG
d)    MFP:     RM / O&G
i)    Tree planting status   
ii)    Close-out status; Sentrale, Shawn’s Lawns; O&G updated listing    RM / O&G
e)    Zenon Plant: Close out status; Merritt, James T. Kay    RM & MS / O&G
f)    Hurlbutt: Close-out, Shawn’s Lawns     RM / O&G
3)    School Building Committee: Election of Officers, Schedule Meetings for 2007    SBC
4)    Approve Minutes of Previous meetings - Approval of Meeting Minutes of 11/29/06    SBC
5)    New Business as may properly come before the SBC meeting:    All
6)    Executive Session:   Claim reviews, settlements; as required     SBC
7)    Change Orders & Invoice Approval:   
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG
8)    Next Meeting(s): Wednesday 01/10/07  @ 7:30 PM    All
9)    Adjournment: Meeting

Part B - TOW / BUILDING COMMITTEE AGENDA   

1)    HS Roof Replacement:    
a)    H. B. Fishman & Co.; Schedule / financing / bid review    CRG; SBC; DC / BOE
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 29, 2006, 7:30pm, Commission Room, Town Hall
AGENDA
1)    O&G Schedule / Progress:    SBC/review and most things to be finished in 2 weeks.
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List Review; see consolidated list    RM / O&G
ii)    Storm water cross connection test report of 11/7/06 from NEPCCO    CRG, DC / BOE
iii)    Close-out status; see updated listing from O&G    RM / O&G
b)    3-5 School/" 
i)    Close-out status; Drywall Assoc., Losito, NE Interiors, Merritt, Pipe & Power; Pro. Painting; Schenectady Steel; see updated O&G listing     MS / O&G
ii)    3-5 School MEP Commissioning: Schedule    CRG & DC / BOE
c)    MS / Site / Tennis Courts: ? 
i)    Designing Nature planting update & SBC site walk of 11/25    SBC / CRG/trees total 119, some to be relocated
ii)    Wetland Report Status    RM / O&G/Army Corps to get full set of completed drawings (as-built?) of mitigation, etc.
d)    MFP: Tree planting status;     RM / O&G - Close-out status; Sentrale, Shawn’s Lawns; O&G updated listing    RM / O&G
e)    Zenon Plant: Close out status; Merritt, James T. Kay; O&G updated listing    RM & MS / O&G/looking good
f)    Hurlbutt: Close-out, Shawn’s Lawns; O&G updated listing;     RM / O&G/OK as far as work to be done for Referendum is concerned
2)    Revson Field Report: Selectman’s comments to letter of 11/16 meeting    TL / SBC/nothing in writing
3)    Approve Minutes of Previous meetings: Approval of Meeting Minutes of 11/15/06    SBC/done
4)    New Business as may properly come before the SBC meeting:    All/?
5)    Executive Session:  Claim reviews, settlements; FT, others if any    SBC/?
6)    Change Orders & Invoice Approval: ?  
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG
7)    Next Meeting(s): Wednesday 12/13/06  @ 7:30 PM    All
8)    Adjournment: Meeting adjourned @ ________ PM    RW, Chairman

Part B - TOW / BUILDING COMMITTEE AGENDA   

1)    HS Roof Replacement:   H. B. Fishman & Co.; Schedule for HS    CRG; SBC; DC / BOE/this and capital projects advisory discussed

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 15, 2006, 7:30pm, Commission Room, Town Hall
1)    O&G Schedule / Progress:    SBC
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List Review; see consolidated list/review of outstanding items
ii)    Storm water cross connection test report of 11/7/06/looks like groundwater problem, based upon early November tests
iii)    Close-out status; see listing/several items still need to be completed
b)    3-5 School   
i)    Close-out status; Drywall Assoc., Losito, NE Interiors, Merritt, Pipe & Power; Pro. Painting; Schenectady Steel/what will it take to get last bits done?
ii)    School water pressure/some new ideas
iii)    3-5 School MEP Commissioning: Schedule/no report
c)    MS / Site / Tennis Courts: Site walk-thru November 25 at 10am - meet at the 3-5 entrance 
i)    Close-out status; Richards, THP/to be determined
ii)    Designing Nature planting update/looking good
iii)    Wetland Report Status/ see "site walk" above - O&G pointed out the differences between several engineering reports.
d)    MFP: Tree planting status/?
i)    Close-out status; Sentrale, Shawn’s Lawns/?
e)    Zenon Plant: Fire pump use, WFD wants to draw water, not in design/after discussion with Town Engineer, it appears a good idea (our interpretation)
i)    Close out status; Merritt, James T. Kay/?
f)    Hurlbutt: Close-out, Shawn’s Lawns/?
2)    Revson Field Report: Selectman’s comments to letter of 11/7 if any/no one present was able to make the next Board of Selectmen's meeting.
3)    Approve Minutes of Previous meetings: a)    Approval of Meeting Minutes of 10/4/06, notes of 10/18/06 & 11/1/06/OK - those w/o quorum no approved (no action taken, anyway)
4)    New Business as may properly come before the SBC meeting/none
5)    Executive Session: a)    Claim reviews, settlements; FT, others if any/no action
6)    Change Orders & Invoice Approval: discussed in previous sections of minutes 
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG
7)    Next Meeting(s): Wednesday 11/29/06  @ 7:30 PM    All

Building Committee:    
1)    TOW, Town Hall Roof Replacement: Replacement, Update, TOW comments/program/to be part of study of all Town Buildings to be proposed by Boardof Education
2)    Capitol Budget Advisory Committee: Report to BC/next meeting November 29, 7:45am in Town Hall
3)    HS Roof Replacement: H. B. Fishman & Co.; Schedule for HS/Designs due Dec. 15 at 1/8 slope (NO $$ from State of CT);  discussion of best time to bid project and the particulars of how timing of sending out RFP works with Special Town Meeting (our assumption there would have to be a Town Meeting)
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 1, 2006, 7:30pm, Commission Room, Town Hall
No quorum, no actions.  Discussion of all items: note item #2.
 1)    O&G Schedule / Progress:
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List Review; see consolidated list
ii)    Storm water cross connection test schedule; 11/7/06
iii)    United Masons settlement
iv)    Close-out status; see listing
b)    3-5 School   
i)    Close-out status; Drywall Assoc., Losito, NE Interiors, Merritt, Pipe & Power; Pro. Painting; Schenectady Steel
ii)    School water pressure
iii)    3-5 School MEP Commissioning: Schedule
c)    MS / Site / Tennis Courts:   
i)    Close-out status; Richards   
ii)    Pro-Seal repair
iii)    Designing Nature planting update  
d)    MS: Close-out, Richards, THP - Wetland Report Status  
e)    MFP: Tree planting status - Close-out status; Sentrale, Shawn’s Lawns 
f)    Zenon Plant: Fire pump use, WFD wants to draw water, not in design - Close out status; Merritt, James T. Kay
g)    Hurlbutt: Close-out, Shawn’s Lawns
2)    Revson Field Report: SBC Review/ citizens involved in school athletics came to try to find out why Revson Field doesn't drain properly.
3)    Approve Minutes of Previous meetings: Approval of Meeting Minutes of 10/4/06/not done because of lack of quorum.
4)    New Business as may properly come before the SBC meeting:    All
5)    Executive Session: Claim reviews, settlements, if any; Conn. Acoustics, UM, others   
6)    Change Orders & Invoice Approval:   
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
7)    Next Meeting(s): Wednesday 11/15/06  @ 7:30 PM
8)    Adjournment

Building Committee:    
1)    TOW, Town Hall Roof Replacement: Replacement, Update    SBC - there will be documents prepared to have an outside party proceed with this effort.
2)    Capitol Budget Advisory Committee: Report to BC    AS/no report
3)    HS Roof Replacement: H. B. Fishman & Co.; Schedule for HS; cost est.;     CRG; SBC; DC / BOE/making progress but nothing in writing yet re: waiver from State Board of Ed requirements - however, there still is the matter of evaluating cost-benefit for proceeding at 1/8 inch slope with no reimbursement or 1/4 inch slope with some unknown % reimbursement and a more expensive project...more to come.
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 18, 2006, 7:30pm, Commission Room, Town Hall
AGENDA - items in bold
1)    O&G Schedule / Progress:  review and discussion of details (O&G not present)
a)    HS Consolidated Punch List Update / Status:
i)    Punch List Review; see listing
ii)    Storm water cross connection test schedule
iii)    Close-out status; see listing
b)    3-5 School
i)    Close-out status; Drywall Assoc., Losito, NE Interiors, Merritt, Pipe & Power; Pro. Painting; Schenectady Steel
ii)    School water pressure
iii)    3-5 School MEP Commissioning: Schedule
c)    MS / Site / Tennis Courts:
i)    Close-out status; Richards
ii)    Pro-Seal repair
iii)    Designing Nature planting update
d)    MS: Close-out, Richards, THP - Wetland Report Status
e)    MFP: Tree planting status - Close-out status; Sentrale, Shawn’s Lawns
f)    Zenon Plant: Fire pump use, WFD wants to draw water, not in design - Close out status; Merritt, James T. Kay
g)    Hurlbutt: Close-out, Shawn’s Lawns
2)    Revson Field Report: SBC Review/could be very expensive to resolve the problems of field construction undertaken by The Town of Weston at the recommendation of former athletic director (using community contribution for project with no guarantees on materials; or liability for faulty construction);
3)    Approve Minutes of Previous meetings: Approval of Meeting Minutes of 10/4/06
4)    New Business as may properly come before the SBC meeting:
5)    Executive Session: Claim reviews, settlements, if any; Conn. Acoustics, UM, others/we did not hear any of this...
6)    Change Orders & Invoice Approval: 
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
7)    Next Meeting(s): Wednesday 11/01/06  @ 7:30 PM
8)    Adjournment: Meeting adjourned @ ________ PM

Building Committee:  both projects a bit behind
1)    TOW, Town Hall Roof Replacement: Town Hall Roof Replacement, Update
2)    HS Roof Replacement: H. B. Fishman & Co.; Schedule for HS, Update

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 4, 2006, 7:30pm, Commission Room, Town Hall
Meeting adjourned.  Then the agenda for the Building Committee was discussed...

BUILDING COMMITTEE ITEMS
Two roof items and projected before the Committee.

First, the old part of the high school.  On schedule (HBFishman and his consultant) for making the case that it would be a hardship to have to meet latest codes on roof design for schools.  The issue is "pitch" of the roof - structural analysis is close to finished, evaluating what various degrees of slant on the roof to be replaced would do to already existing and functioning drainage systems (the greating the degree of pitch to the roof, the faster rainwater, for example, would run off into drains - and perhaps overflow the detainage provisions in the existing design???).  The question before the Committee is which alternative (1.  as-is pitch;  2.  1/4" with possibility of some State funding,  3.  1/8" with no possibility of State rebate) to recommend to the Selectmen.  We hesitate to mention costs/rebate from State numbers on-line, but this is one of the considerations that will be part of decision-making--also, the more the pitch increases, requiring additional modification to the drainage system at the high school - the more the school program will be impacted (inside work).

Second, the old part of Town Hall.
No reimbursement issues here. The old, "historic" part of Town Hall needs a new-old roof (fitting the existing character of Town Hall/historic district).
NOTE:  About Weston did not attend the meeting of September 20, which we understand was not too well attended by school distric-related folks (back-to-school nights).
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, September 6, 2006, 7:30pm, Commission Room, Town Hall
Nothing new, progress not moving forward to finish the project;  design for old section of high school's roof progressing.  Perhaps some direction coming (of a favorable nature) from State education department re: design requirements soon.  We did not stay to find out about next meeting date.
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, August 23, 2006, 7:30pm, Commission Room, Town Hall
1.  O&G Schedule/Progress/Budget Review for...
 2.  Approve minutes of July 13, 26, 16, 2006/done
3.  New business
4.  Executive session  - claim review, settlementss, if any/none
5.  Change orders and invoice approval/done
6.  Next meeting September 6

BUILDING COMMITTEE

1.  Town Hall roof replacement/no discussion
2.  HB Fishman & Co. - schedule for high school/nothing new.
SPECIAL WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, August 16, 2006, 7:30pm, Commission Room, Town Hall - agenda the same (?) as for August 9.  This was a meeting that also did not have a quorum (5 members present).  Next meeting next week.
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, August 9, 2006, 7:30pm, Commission Room, Town Hall/no quorum present
1.  Approval of minutes of  July 13 and 27
2.  O&G schedule/Progress/Budget Review
 3.  New business
4.  Executive Session on claims reviews, close-out settlements, if any
5.  Change orders, etc.
6.  NEXT MEETING August 23 at 7:30pm; adjourn School Building Committee

BUILDING COMMITTEE

1.  Town of Weston, H.S. Roof Replacements:
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, July 25, 2006, 7:30pm, Commission Room, Town Hall
1.   Approve minutes/no quorum present
2.  O&G:
3.  New business
4.  Executive Session-claims reviews, close outs if any/no executive session
5.  Change Orders, Invoice approvals/discussed
6.  NEXT MEETING August 9, 2006

BUILDING COMMITTEE
Town of Weston - high school and Town Hall roof replacement/High School Roof work for proposal underway;  photos of general condition of new section of Town Hall here;  all of old section needs to be redone.
Special meeting of the WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Thursday, July 13, 2006, 7:30pm, Commission Room, Town Hall
1.  Approve minutes of 6/28/06
2.  Town of Weston, HS and Town Hall roof replacement:
 3.  O&G Schedule/progress/budget review
 4.  New Business (is this appropriate at a Special Meeting?)/"About Town" left after item #3
5.  Executive Session - claims reviews;  close-out settlements, if any
6.  Change orders & Invoice Approval
7.  NEXT MEETING Wednesday, 7/26/06 or TBD @7:30pm.
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, June 28, 2006, 7:30pm, Commission Room, Town Hall - meeting NOT attended by "About Town" (the first one we have missed in its entirety since November 15, 2001)
1.  Approve minutes of 6/14/06
2.  Town of Weston, HS and Town Hall roof replacement:
 3.  O&G schedule/progress/budget review:
 4.  New Business as may properly come before the meeting
5.  Executive Session:  claims review, close-out settlements, if any
6.  Change orders and invoice approvals
7.  Next meeting (to be announced) - our sources suggest that the meeting took place and was over @9pm;  it is reported that the next Building Committee/SchoolBuilding Committee meeting will be in 2 weeks (est. Wednesday, July 12, 7:30pm).
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, June 14, 2006, 7:30pm, Commission Room, Town Hall
1.  Approve minutes of May 31/done
2.  Town of Weston, HS and Town Hall roof replacements
 3.  O&G Schedule/progress/budget review
 4.  New business:  Hurlbutt windows shop drawings to be reviewed (after schools close June 22nd)
5.  Executive session:  claims reviews, closeout settlements if any
6.  Change orders
NEXT MEETING June 28, 2006, 7:30pm, Commission Room
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, May 31, 2006, 7:30pm, Commission Room, Town Hall
1.  Change order approvals/earlier in the agenda than usual--SBC being especially careful about these last approvals
2.  Executive session:  claims reviews; close-out settlements, if any/held at the end
3.  Town of Weston:  high school & Town Hall roof replacements - HB Fishmann proposal/vote in favor of recommending HB Fishman proposal (items1,2,3) to Board of Selectmen for high school roof design;  no action taken on Town Hall foof proposal.
4.  Approval of minutes of 5/17 and 5/24/done
5.  O&G Schedule/Progress/Budget Review - high school and WIS punch list completion status;  site: approve street tree "Designing Nature" and Revson Field Drainage/we left before this item was complaeted
NEXT meeting June 7, 7:30pm, Commission Room
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, May 24, 2006, 7:30pm, Commission Room, Town Hall
1.  Call meeting to order
2.  3-5 School
    a.  punch list completion status/not finished
    b.  O&G program to complete the project and close out/?
3.  Executive Session:  FAI report (?);  claims reviews - close-out settlements (?)/Town Attorney present for this plus consultants (more than an hour)
4.  Town of Weston, Town Hall Roof Replacement - H.B. Fishman & Co. proposal/proposal for Town Hall discussed - Town will wait to proceed on this.
5.  Minutes/not done
6.  O&G Schedule/Progress/Budget Review
    a.  H.S. punch list and O&G program/?
    b.  Site:  Zenon Plant:  tests, review and Revson Field Drainage/problem appears to be associated with rain events--flow increases dramatically 4 hours after rainfall ends;  sump in old kitchen area one suspect:  as-built drawings to be prepared by June 2 for use during "flow tests" at manholes (?)
7.  New Business and any other new business/we left before this item.
8.  Change Orders and Unvoice Approval
9.  Next meeting - May 31, 7:30pm
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, May 17, 2006, 7:30pm, Commission Room, Town Hall
1.  Call meeting to order
2.  HS roof replacement/Town Hall roof, reference checks/done (OK)
3.  Approve minutes of May 3 & 10/done
4.  O&G schedule, progress, budget review/O&G not present
 5.  New business/several items, including new trees
6.  Executive session:  claims reviews, close out settlements/we left
7.  Change orders
8.  Next meeting - 5-24-06
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, May 10, 2006, 7:30pm, Commission Room, Town Hall
1.  Call meeting to order
2.  HS Roof Replacement and Town Hall Roof Replacement - architects interview/discussion about roof condition, alternatives, timing, with consultant
3.  Minutes approval, May 3
4.  Audit Controls/discussion of how Town is to go about review
5. O&G Schedule/Progress/Budget Review
    a.  at HS (O&G not present)
       1)update, critical items
       2)threshhold installation, dumpster fence;rail for auditorium;K courtyard closers; Door B01 astragal; roof leak, new areas;  punch list progress, concrete power washing of hs/good progress
       3)kiln design build/good proposal, will proceed
       4)location of brick memorial patio/Board of Education will handle this
    b.  3-5
       1)punch list/not done yet
       2)entrance vestibule/"""
    c.  Site - Zenon plant test, review/first rain observations yield some answers - one or two more experiments to
6.  New Business/discussion of landscaping nd neatening up
7.  Executive Session claims reviews, close out settlements
8.  Change Orders
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, May 3, 2006, 7:30pm, Commission Room, Town Hall (next meeting one week later on the 10th?)
1)    Call Meeting to Order: no representative of O&G present     
2)    HS Roof Replacement, Architect Selection/discussion and consensus re: roles of  Facilities Committee and Building Committee in retaining roof consultant
3)    TOW, Town Hall roof replacement/no report
4)    Memory Patio: Location/discussion
5)    Approve Minutes of Previous meetings:  not done while "About Town" was present - Minutes of 4/26/06
6)    Meeting Schedule/?
7)    O&G Schedule / Progress / Budget Review:
a)    HS:
i)    Critical item construction list update/?
ii)    Punch List progress and O&G program/?
iii)    Kiln Design Build proposal from O&G/not looking as if anything is being done
iv)    Progress with concrete power washing of HS/?
v)    Location of brick memorial patio/?
b)    3-5 School:
i)    Punch List Completion Status; to continue 5/10/06/no yet!
(1)    Notification of failure to complete their contract; Silktown, Losito/they seem to be responding
c)    Site:  Zenon Plant: tests, next steps, BOE Schedule/die tests to be run next Tuesday to find the perhaps mistaken connections
8)    Middle School Auditorium/?
9)    New Business as may properly come before the SBC meeting:  we left
10)    Executive Session:  Claim reviews; Close-out settlements
11)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, April 26, 2006, 7:30pm, Commission Room, Town Hall
1)    Call Meeting to Order:  note that items were taken out of order because visitors showed up at different times.        
2)    HS Roof Replacement Presentation/discussion with consulting roof architect, then among Committee members.  Prices of materials, options to explore (phasing) and relationship to State Ed requirements/funding ensued.  "About Town" does not discuss numbers (cost) because we did not receive a written copy of the estimate, and thus are relying only on what we may have heard (and heard incorrectly, perchance)
3)    Approve Minutes of Previous meetings: Approve Meeting Minutes of 4/19/06
4)    Meeting Schedule
5)    O&G Schedule / Progress / Budget Review: (we had left)
a)    HS:
i)    Critical item construction list update
ii)    Punch List progress and O&G program
iii)    Kiln Design Build proposal from O&G
iv)    Power wash for HS concrete
b)    3-5 School:  Update: Punch List Completion Status; Selected Items as follows: (on-going wjen we left - however, it was being discussed as we left that perhaps it was time to assure that work on the punch list was completed.
(1)    Status of As-Built drawings
(2)    Resubmitting of the corrected balancing report that FT marked up in Nov. for correction
(3)    Mechanical corrections noted by Edgerton
(4)    Weather stripping, correction for all doors
(5)    Silktown corrections/punch list - entrances, courtyard
(6)    Electrical punch list and as built (by others if not Losito)
(7)    Cafetorium top stage riser
(8)    Remaining open punch list completion
(9)    Close out of all contracts
(10)    Claim status
c)    Site:  Zenon Plant: tests, next steps/we wanted to hear about this, and how it worked out during the past weekend flooding, but we had to leave)
6)    Middle School Auditorium/discussion started by First Selectman - considering the fact that no auditorium can be built for budget in Referenum (consultant's view)
7)    Hurlbutt School Window Replacement/gets OK
8)    New Business as may properly come before the SBC meeting:
SPECIAL WESTON SCHOOL BUILDING COMMITTEE, Wednesday, April 19, 2006, 6:30pm, Commission Room at Town Hall.
1)    Landscape proposal presentation/approved
2)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 4/05/06/approved
3)    O&G Schedule / Progress / Budget Review:
a)    HS: still 4 items outstanding but end in sight!
i)    Critical item construction list update
ii)    Punch List progress and O&G program
iii)    HS occupancy update/confirmation
iv)    Kiln Design Build proposal from O&G
v)    Power wash for HS concrete
b)    3-5 School:  Update: Punch List Completion Status/?
c)    Site:  Zenon Plant: tests, next steps, no rain/still OK
4)    New Business as may properly come before the SBC meeting:
5)    Executive Session:  Claim reviews; Close-out settlements
6)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
7)    Next Meeting(s): Wednesday 04/26/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, April 5, 2006, 7:30pm, Commission Room at Town Hall.  (Not much happened at March 29, 2006 meeting - a quorum was present, discussion of the few problems still present at WIS;  WHS opening later in May;  kiln problem, no rain to test for Zenon corrections yet.)
1)    Approve Minutes of Previous meetings:  Minutes of 3/29/06/done
2)    O&G Schedule / Progress / Budget Review:
a)    HS:
i)    Critical item construction list update/getting smaller
ii)    Punch List progress and O&G program/?
iii)    HS occupancy update/confirmation/getting closer!  May 13, 2006 at 10:30am set as of now for "opening" of new wings.
iv)    Kiln, Design Build proposal from O&G/a big deal, needs more work (but temporary, for this school year "work-around" in play);
b)    3-5 School:  Update: Punch List Completion Status/not finished yet
c)    Site:
i)    Landscape Design proposals/a proposal within budget for 130+ trees plus groundcover, etc. OK'd - more detail to come.
ii)    Zenon Plant: tests, next step, no rain/Good news - no flooding recent rain - BUT, it is also possible that some basement fixes at high school may be at least part of the cause of flooding (water from storm drains flooding into sewers and ultimately tertiary treatment plant);
3)    New Business as may properly come before the SBC meeting:  ?
4)    Executive Session:  Claim reviews; Contract extension; Close-out settlements/ "About Town" left
5)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
6)    Next Meeting(s): Wednesday 04/12/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 22, 2006, 7:30pm, Commission Room at Town Hall
1)    Call Meeting to Order:        
2)    Approve Minutes of Previous meetings:
a)    Approve Meeting Minutes of 3/08/06/done
b)    Approve Meeting Minutes of 3/15/06/done
3)    Executive Session: Claim reviews; Contract extension; Close-out settlements/placed at end of agenda
4)    O&G Schedule / Progress / Budget Review:
a)    HS:  Critical item construction list/ reviewed for outstanding work
b)    3-5 School:  Update: Punch List Completion Status/almost there!
c)    Site: 
i)    Landscape Design - Memorial trees, location/scaled back but excellent plan in the works!
ii)    Zenon Plant; tests, next step/no rain, no way to make observations...
5)    New Business as may properly come before the SBC meeting:
6)    Change Orders & Invoice Approval: "About Town" left.
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
7)    Next Meeting(s): Wednesday 03/29/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 15, 2006, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Meeting Minutes of 3/08/06
2)    Executive Session:  Claim reviews; Contract extension; Close-out settlements/discussed NOT in executive session (not all items ready for discussion, either)
3)    O&G Schedule / Progress / Budget Review:
a)    HS:
i)    Critical item construction list update/in progress
ii)    VFD operational update/things seem to be working out re:  power.
b)    3-5 School:  Update: Punch List Completion Status/still not done
c)    Site: 
i)    Landscape Design - Memorial trees, location/not finished
ii)    Zenon Plant; tests, next step/Zenon bought-out by GE
iii)    Above grade height vents, possible revised vent cap/a solution will be found soon
4)    New Business as may properly come before the SBC meeting:
5)    Change Orders & Invoice Approval: we left at this point
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
6)    Next Meeting(s): Wednesday 03/22/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 8, 2006, 7:30pm, Commission Room at Town Hall
1)    Call Meeting to Order: Meeting was called to order          
2)    Approve Minutes of Previous meeting - 3/01/06?
3)    Building Committee: TOW co-generation options, 7:30 PM/Town Administrator presented co-generation propopsal idea
4)    Executive Session:/done, no decisions made after
a)    Consultant Interview; expert witness; 8 PM
b)    Claim reviews; Contract extension; Close-out settlement
5)    O&G Schedule / Progress / Budget Review:?
a)    HS:
i)    Critical item construction list update
ii)    VFD operational update
b)    3-5 School:  Punch List Completion Status
c)    Site:  Landscape Design
(1)    Memorial trees, location/nothing new
(2)    Ball field layout between MS and HS/nothing new
ii)    Zenon Plant; tests, next step/next rain, staf and consultants will try to run down where misconnections to system are
iii)    Above grade height vents, possible revised vent cap/?
6)    New Business as may properly come before the SBC meeting:  "About Town" left
7)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
8)    Next Meeting(s): Wednesday 03/15/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 1, 2006, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings: 2/22/06/done
2)    O&G Schedule / Progress / Budget Review:
a)    HS:
      i) Critical item construction list update/discussed
      ii) MEP Deficiency Report
a)    Power study/in progress
b)    VFD/?
c)    Glycol system/looking good
b)    3-5 School:  Update: Punch List Completion Status/open issues
c)    Site:
i)    Landscape Design - (1)    Memorial trees, location/full report from Bd. of Ed.
ii)    Zenon Plant; tests, next step/nothing new
iii)    Above grade height vents, possible revised vent cap/?
iv)    Revson Field ball field drainage/not draining rapidly or totally so that fields are not dry in two days
3)    Hurlbutt Window Replacement:  BOE revised window proposal details/to go out to bid with modified solution
4)    Meeting schedule for claims consultant/one interview, one contract negotiation at next meeting (which may begin early)
5)    New Business as may properly come before the SBC meeting:  Town wants to install generator - Bldg Comm advises to get a few bids
6)    Executive Session:  Claim reviews; Contract extension; Close-out settlement/we left prior to this item
7)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
8)    Next Meeting(s): Wednesday 03/08/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, February 22, 2006, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings: a,b,c approved
a)    Approve Meeting Minutes of 1/25/06
b)    Approve Meeting Minutes of 2/1/06
c)    Approve Meeting Minutes of 2/8/06
2)    O&G Schedule / Progress / Budget Review:
a)    Review of January O&G cost report/done
b)    3-5 School:/ work on going or completed
i)    Northeast Interior Systems Cabinet Repair
ii)    Update: RTU-1 repair status
iii)    Update: Punch List Completion Status
c)    HS:
i)    Dumpster/Other fence & pricing/ will wait
ii)    O&G glycol cost proposal review/discussed
iii)    TS&E additional costs (HS) & consulting time / fee extension/OK'd
iv)    Critical item construction list update/reviewed
v)    Entrance Vestibule resolution/door redesigned
d)    Site:
i)    Landscape Design/waiting
ii)    Zenon Plant, smoke test 2/17/smoke test not conclusive, more observations during rain events necessary
iii)    Above grade height of bollards, hydrants, vents, etc./discussed
3)    Hurlbutt Window Replacement:  BOE revised proposal/ready for Building Committee review
4)    New Business as may properly come before the SBC meeting:  we left after this.
5)    Executive Session:  a)    Claim reviews; Contract Extension; Close-out settlement
6)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
7)    Next Meeting(s): Wednesday 03/01/06  @ 7:30 PM

CANCELLED
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, February 15, 2006, 7:30pm, DOWNSTAIRS MEETING ROOM (in basement)
1)    Approve Minutes of Previous meetings:
a)    Approve Meeting Minutes of 1/25/06
b)    Approve Meeting Minutes of 2/1/06
c)    Approve Meeting Minutes of 2/8/06
2)    O&G Schedule / Progress / Budget Review:
a)    Review of January O&G cost report
b)    3-5 School:
i)    Northeast Interior Systems Cabinet Repair
ii)    Update: RTU-1 repair status
iii)    Update: Punch List Completion Status
c)    HS:
i)    Dumpster/Other fence & pricing
ii)    O&G glycol cost proposal review
iii)    TS&E additional costs (HS) & consulting time / fee extension
iv)    Critical item construction list update
v)    Entrance Vestibule resolution
d)    Site:
i)    Landscape Design
ii)    Zenon Plant, smoke test 2/17
iii)    Above grade height of bollards, hydrants, vents, etc.
3)    Hurlbutt Window Replacement:  BOE revised proposal
4)    New Business as may properly come before the SBC meeting:
5)    Executive Session: Claim reviews; Contract Extension; Close-out settlement
6)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
7)    Next Meeting(s): Wednesday 02/22/06  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, February 8, 2006, 7:30pm, Commission Room at Town Hall
No quorum present nor was there a representative of O&G;  discussion on items but no action taken.
1)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 1/25/06, 2/1/06
2)    O&G Schedule / Progress / Budget Review:
a)    Review of January O&G cost report
b)    3-5 School:
i)    Northeast Interior Systems Cabinet Repair
ii)    Update; RTU-1 repair status
iii)    Punch List Completion Status
c)    HS:
i)    Dumpster/Other fence & pricing
ii)    O&G glycol cost proposal review
iii)    TS&E additional costs (HS) & consulting time / fee extension
iv)    Critical item construction list update
v)    Coordination of new requested work: roofs, CL&P rebate, additional requirements, etc.
vi)    Entrance Vestibule resolution
d)    Site:
i)    Landscape Design
ii)    Zenon Plant, smoke test 2/17
iii)    Above grade height of bollards, hydrants, vents, etc.
3)    Hurlbutt Window Replacement:  BOE revised proposal
4)    New Business as may properly come before the SBC meeting:
5)    Executive Session: Claim reviews; Contract extension; Close-out settlement
6)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
7)    Next Meeting(s): Wednesday 02/15/06  @ 7:30 PM


WESTON SCHOOL BUILDING COMMITTEE, Wednesday, February 1, 2006, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Minutes of 1/25/06/not done
2)    O&G Schedule / Progress / Budget Review:
a)    3-5 School:
i)    Review of Northeast Interior Systems settlement proposal/?
ii)    Update; RTU-1 repair status/?
b)    HS:
i)    Dumpster fence design & pricing/no decision
ii)    O&G glycol cost proposal/no decision
iii)    Update on Poulsen light fixture, mtg. 1.31.06/good explanation, no final decision
iv)    TS&E additional costs (HS) & consulting time / fee extension/not done
v)    Critical item construction list update/discussed
vi)    Entrance Vestibule/solutions for uneven entry area offered
c)    Site:
i)    Landscape Design/in two weeks, $$ proposal to be in
ii)    Update on Zenon Plant discharge report/over Presidents' 4-day weekend, smoke and die tests to be run on campus
iii)    Above grade height of bollards, hydrants, vents, etc./solution at hand
3)    Hurlbutt Window Replacement:  BOE revised proposal/may be put back
4)    New Business as may properly come before the SBC meeting:
5)    Executive Session:  "About Town" left at this point
a)    O&G agreement & O&G ‘s response
b)    Pipe & Power revised settlement claim letter
c)    C.H. Nickerson Close-out settlement
6)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
7)    Next Meeting(s): Wednesday  02/08/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 25, 2006, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 1/11/06 and 1/18/06/done
2)    O&G Schedule / Progress / Budget Review:
a)    3-5 School
i)    Update punch list status/still some things outstanding
ii)    Losito’s punch list status/"
iii)    RUT-1 status/"
iv)    Cabinet details for Media Center & Administration Area/sub-committee discussed this during latter part of this evening--we left before any decision.
v)    Stage floor crack/?  But will not interfere with "Aladdin"
b)    HS:
i)    Dumpster fence design & pricing/?
ii)    O&G glycol cost proposal review/?
iii)    Update on Poulsen light fixture lamping / power test/company President or rep to visit to check it out.
iv)    TS&E consulting contract additional cost request/not discused
v)    Update critical construction items/problematic issue, perhaps big $$ - but further study to be done before final presentation of draft findings.
vi)    Glass changes for the Guidance Area/further check on this request because architect believes the glass now in place was what was called for in the first place.
vii)    Roof repair proposal/H.S. roof must be totally replaced pronto (last proposal for total redo was in mid-1980's)
viii)    Cafeteria / Kitchen fire alarm/still figuring out why emergency alarm going off in the whole school
c)    Site:
i)    Landscape Design for the Campus/minimalist approach
ii)    Zenon Plant discharge report/probably problem from Masy '05 when the high school was connected
iii)    Sentrale proposed settlement/to be covered by action of Boards of Selectmen and Finance
3)    MS Auditorium: ARO’s MS auditorium BOE meeting schedule/Facilities Committee to meet Feb. 3rd at 2pm in room 224 of W.I.S.
4)    Hurlbutt Window Replacement:  BOE revised proposal/? and we left at this point
5)    Executive Session:
a)    To review O&G response to SBC agreement
b)    To review Pipe & Power claim settlement proposal
6)    New Business as may properly come before the SBC meeting:
7)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
8)    Next Meeting(s): Wednesday  02/01/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 18, 2006, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 1/11/06 - not to be done this evening
2)    Executive Session:
a)    To review O&G agreement & O&G ‘s response
b)    To review Pipe & Power proposal to settle claim
3)    O&G Schedule / Progress / Budget Review:
a)    3-5 School
i)    Review of Northeast Interior Systems settlement proposal/done
ii)    Review of Losito’s 1/5 site punch list review/only one item left
iii)    RTU-1 repair status/?
b)    HS:
i)    Dumpster fence design & pricing/next week
ii)    O&G glycol cost proposal/next week
iii)    Update on Poulsen light fixture lamping/?
iv)    TS&E additional costs (HS) & consulting time / fee extension/discussion next week
v)    Critical item construction listing update/document prsented for later review
c)    Site:
i)    Update on Landscape Design Changes; 3-5 & Campus; BB scope/not done
ii)    Update on Zenon Plant discharge report/tomorrow meeting with CT Water, MacDonald Sharp, O&G, Owner's Rep (?) and School rep (?) to go over all records of events; only after this analysis, "smake test" to be done
iii)    Above grade height of bollards, hydrants, vents, etc./?
4)    MS Auditorium: ARO’s MS auditorium contract; BOE meeting schedule/to be discussed at a Facilitiies Subcommittee of the Board of Education, T.B.A.
5)    Change Orders & Invoice Approval: ("About Town" left...)
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
6)    Next Meeting(s): Wednesday  01/25/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 11, 2006, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 1/04/06/done
2)    O&G Schedule / Progress / Budget Review:
a)    3-5 School
i)    Review of SBC Punch-List walk thru for 1/7/06 @ 10:00 AM/done
ii)    Review of Losito’s 1/5 site punch list review/in process of completing
iii)    RTU-1 status/?
b)    HS:
i)    Dumpster fence design & pricing/2 alternatives to be priced
ii)    O&G glycol cost proposal/OK
iii)    Update on Poulsen light fixture lamping/excellent report from sub-committee
iv)    TS&E additional costs & consulting extras/more detail needed
v)    Listing of outstanding, critical construction items/some could be difficult (those requested from Fire)
c)    Site:
i)    Update on Landscape Design Changes; 3-5 & Campus; BB scope/nothing new
ii)    Update on Zenon Plant discharge report/CT Water has not yet produced Zenon Plant data that can be correlated with weather reports and flooding events records
3)    MS Auditorium: ARO’s MS auditorium proposal; BOE meeting schedule/no money to do anything but clean up HS auditorium - study by ARO for modified program for "box" for WMS auditorium
4)    Executive Session: To review agreement with O&G for contract extension/done first - we left when items 4a-e were discussed in open session
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
6)    Next Meeting(s): Wednesday  01/18/06  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 4, 2006, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 12/14/05 & 12/21/05/OK
2)    O&G Schedule / Progress / Budget Review:
a)    Meeting with SBC & O&G for 1/5/06/held in Town Hall
b)    3-5 School
i)    SBC Punch-List walk thru for 1/7/06 @ 10:00 AM/announced
ii)    Losito completion status/may be done?
c)    HS:
i)    Update on design for dumpster fence & split locations/Design Subcommittee job?
ii)    O&G glycol cost proposal/no presentation
iii)    Update on Poulsen light fixture lamping/not solved yet
iv)    Update on voltage testing at transformer, NE Elec Testing/to done soon
v)    Technology Systems & Equipment: additional costs & consulting extras/discussed
vi)    Vanguard Application for Payment & future P.O.s by Town of Weston/to be OK'd
d)    Site:
i)    Update on Landscape Design Changes; 3-5 & Campus; BB scope/not ready for report
ii)    Update on Zenon Plant discharge report/nothing new
3)    MS Auditorium: ARO’s MS auditorium proposal; BOE meeting schedule/ARO to do study for modified design
4)    Change Orders & Invoice Approval:  (we left)
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
5)    Next Meeting(s): Wednesday  01/11/06  @ 7:30 PM



WESTON SCHOOL BUILDING COMMITTEE, Wednesday, December 21, 2005, 7:30pm, Commission Room at Town Hall Revised Agenda
1)    Approve Minutes of Previous meetings - 12/14/05
2)    O&G Schedule / Progress / Budget Review:
a)    3-5 School - Update Report on “Close-Out” & punch list completion/still need more info
b)    HS:
i)    Update on design solution for dumpster fence & split locations/still on-going
ii)    CO for FT glycol design proposal/?
iii)    Update on Poulsen light fixture lamping/still going on
iv)    Update on voltage testing at transformer, NE Elec Testing/no answers yet
v)     Completion of sheet rock in Lobby & Administrative Area/report
c)    Site:
i)    Update on Landscape Design Changes; 3-5 & Campus; BB scope/CT DOE needs to OK changes
ii)    Update on Zenon Plant discharge report/problem related to heavy rainfall (confirmation)
3)    MS Auditorium: ARO’s proposal for the MS auditorium/first phase of proposal for revised performance space OK'd (we left at this point)
4)    Any other business that may properly come before the meeting: Claims dispute procedure
5)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC
6)    Next Meeting(s): Wednesday  01/04/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, December 14, 2005, 7:30pm, Commission Room at Town Hall 
1)    Approve Minutes of Previous meetings:  Minutes of 12/7/05
2)    O&G Schedule / Progress / Budget Review:
a)    3-5 School - Report on “Close-Out” & punch list completion/ only 2 items still outstanding and not quickly to be fixed
b)    HS:
i)    Update on design solution for dumpster fence & split locations/discussed
ii)    Review / Approval of FT glycol design proposal/too expensive and not necessary - back to the drawing boards!
iii)   Update on Poulsen light fixture lamping/not fixed yet
iv)    Update on CL&P voltage testing at transformer & NE Elec Testing/not done yet
c)    Site:
i)    Update on Landscape Design Changes; 3-5 & Campus; BB scope/proposals for other solutions due
ii)    Update on Zenon Plant discharge report/GOOD NEWS...engineer back on job and seeking fix:  CT Water wants smoke test at WHS (first flood in June when WHS connected);  O&G believes it is at WMS and suggests die test (to be continued...)
3)    Any other business that may properly come before the meeting:  ARO proposal discussed re:  WMS Auditorium.  ARO could explore feasibility of building structure to house activities and fixtures for auditorium-performance space for at least 300 (this is how I heard it--no copies circulated to Committee, so we did not ask for copy) for @$34,000 and be ready to give their opinion by end of January 2006.
4)    Change Orders & Invoice Approval:  we left.
a)    HS: Review of Proposed Change Orders
b)    HS: Invoices for submission to the SBC
c)    HS: Applications For Payment
d)    3-5 School: Review of Proposed Change Orders
e)    3-5 School: Invoices for submission to the SBC
f)    3-5 School: Applications For Payment
g)    Invoices: Other Invoices for submission to the SBC
5)    Next Meeting(s): Wednesday  12/21/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, December 7, 2005, 7:30pm, Commission Room at Town Hall 
Order of items changed to accomodate visitors (F-T and Bd of Ed Director of Facilities)
1)    Approve Minutes of Previous meetings:  Minutes of 11/30/05/done
2)    Election of Officers/changed to later in the agenda - we understand, from a reliable source, that current leadership will serve another year.
3)    O&G Schedule / Progress / Budget Review:  O&G not present, Owner's Rep's rep reported
a)    HS:
i)    Design solution for dumpster fence; update/memo read from Building Committee member assigned to this task (we think we heard the solution to dumpster issue:  move 30-yard container to east side of high school, leave two 10-yard containers in original position);
ii)    Update on Poulsen light fixture lamping/discussion ensued - concerns about what is causing the erratic color changes in light bulbs
iii)    Need and pricing for glycol additive for RTU-5 heating/cooling loop/Director of Facilities for Bd of Ed made presentation (F-T will provide drawings);
iv)    Power fluctuation problems and need to test voltage from transformer/Director of Facilities hopes to get power company to test the set up;
b)    3-5 School:  Status of M.J. Losito punch list completion/Committee wants one list confirmed as "final" list and then schedule for when work will be done (and we presume, a way of measuring what was done when);
c)    Site:
i)    Landscape Design Changes; 3-5 & Campus/no decision as to how to finish this
ii)    Zenon Plant discharge report; update/no decision how to finish this
4)    Any other business that may properly come before the meeting:
5)    Change Orders & Invoice Approval:/not done until after we had left;
a)    HS: Review of outstanding Proposed Change Orders
b)    HS: Invoices for submission to the SBC
c)    3-5 School: Review of outstanding Proposed Change Orders
d)    3-5 School: Invoices for submission to the SBC
e)    Invoices: Other Invoices for submission to the SBC
6)    Executive Session/School Building Committee went into the Executive Session with motion for discussion of "pending litigation" and "contract negotiations" at 8:50pm;  we waited for re-ordered agenda item #2, but at 9:34pm, we had to leave while Executive Session was still  on-going...
7)    Next Meeting(s): Wednesday  12/14/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 30, 2005, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meeting - 11/16/05/done
2)    O&G Schedule / Progress / Budget Review:
a)    Review of October Monthly Progress Report (#16)/done
b)    HS:
i)    Design solution for dumpster fence; update/drawing shown, agreement reached
ii)    Update on Poulsen light fixture lamping/no solution yet - before more fixtures installed elsewhere, it was suggested that a more succinct explanation and  one satisfactory to budget (looking forward) be forthcoming
iii)    Additional FF&E - Supplemental Equipment Request for Mats in Gymnasium/done
iv)    Schedule for completion and turnover of unoccupied areas/report given
v)    Schedule for completion of occupied areas/report given
vi)    Schedule for completion of exterior site work/no satisfactory solution for the completion yet at hand
c)    3-5 School:
i)    Review of final commemorative plaque submission/done
ii)    Additional FF&E – Cafeteria Chairs/OK
iii)    Schedule for completion of outstanding punch list items/OK
d)    Site:
i)    Fencing at Revson Field on Collin’s border; update/memo from Town (and other correspondence) presented - vote 5-2 to recommend no action (please remember that this is not the official record of this meeting--we did not have copies of all of the items in the file to review);
ii)    Landscape Design Changes; 3-5 & Campus/see b)vi
iii)    Zenon Plant discharge report; update/CT Water not yet on the job working with MacDonald -Sharp and the Schools to tract down the faulty connection
e)    Review of Outstanding O&G Payments/letter read aloud
3)    Any other business that may properly come before the meeting: (We left at this point)
4)    Change Orders & Invoice Approval:
a)    HS: Review of outstanding Proposed Change Orders
b)    HS: Invoices for submission to the SBC
c)    3-5 School: Review of outstanding Proposed Change Orders
d)    3-5 School: Invoices for submission to the SBC
5)    Next Meeting(s): Wednesday  12/7/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 16, 2005, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 11/9/05
2)    O&G Schedule / Progress / Budget Review:
a)    HS:
i)    Design solution for dumpster fence; update
ii)    Update on Poulsen light fixture lamping, change of bulbs
iii)    Power washing of old façade
b)    3-5 School:  Update of Close-Out Status; Media door replacement
c)    Site:
i)    Fencing at Revson Field on Collin’s border; update
ii)    Landscaping; 3-5 & Campus
iii)    Zenon Plant discharge report; update
iv)   Zenon Plant Screening
d)    MS:  BOE costs to respond to flooding at MS
e)    MS Auditorium:  BOE Program for Design, Budget & Schedule for a new Auditorium
3)    Any other business that may properly come before the meeting:
4)    Change Orders & Invoice Approval:
a)    HS: Invoices for submission to the SBC
b)    3-5 School: Invoices for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
5)    Next Meeting(s): Wednesday  11/30/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 9, 2005, 7:30pm, Commission Room at Town Hall
AGENDA ("About Town" modified agenda format)
1.  Minutes/approved
2.  O&G Schedule, Progress/Budget Review:
a)    HS:
i)    Construction Completion & Punch List in areas with C of O:
(1)    Delivery of Cabinets for Area C & other Classrooms/ready for review
(2)    Schedule for PA / Clock System/working in areas of highest use!  Now designated staff must learn system adjustment techniques
(3)    Milcon schedule & water tight building/working
ii)   Dumpster fence/need more detail on low cost option design
iii)    New main entrance proposed revisions; update/should not be additional cost
iv)    FT report on Poulsen light fixture lamping/bulbs being tested first
b)    3-5 School:
          i)  Update Close-Out Status update; Media door replacement/close to close
          ii)  additional FF&E/2 big tables for lunchroom (chairs?)
 c)    Site:
i)    Fencing at Revson Field on Collin’s border/discussed and further information needed for full review as per Selectmen's request.
ii)   Work north of MS - confirm completion/parking lot in!
iii)    Landscaping; 3-5 & Campus/in progress finding design option
iv)    Zenon plant discharge report update/no news from MacDonald-Sharp
d)    MS: Pool wall completion date update/?
e)    MS Auditorium: BOE Program for Design, Budget & Schedule for a new Auditorium/draft presented for $2 million option "bare bones" project with 400 seats (for "class" performances plus parents); house lights,, heat, airconditioning, 5' stage height (45'x35') pit area provided, wings, no fly, no curtain, pipes for voice, etc.  Seating raked (3 options - temporary, 1/2 temp. and all permanent)
f)    Hurlbutt: Installation Schedule for Construction of Rt. 57 crossing -  TBS/soon!
3.  Any other business, executive session, change orders and invoice approvals/we left

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 2, 2005, 7:30pm, Commission Room at Town Hall - NO QUORUM
1)    Approve Minutes of Previous meetings: Approve Meeting Minutes of 10/12/05 & 10/26/05
2)    Executive Session
3)    O&G Schedule / Progress / Budget Review:
a)    HS:
i)    O&G to issue a revised Schedule; Areas “A & B” & occupied areas;
ii)    Construction Completion & Punch List in areas with C of O:
(1)    Delivery of Cabinets for Area C & other Classrooms
(2)    Schedule for PA / Clock System
(3)    Milcon schedule & water tight building
iii)    New main entrance proposed revisions; update
iv)    FT report on Poulsen light fixture lamping
b)    3-5 School:  Update Close-Out Status update; Media door replacement
c)    Site:
i)    Fencing at Revson Field on Collin’s border
ii)    Schedule update for work North of the MS
iii)    Landscaping; 3-5 & Campus
iv)    Zenon plant discharge report update
d)    MS: Pool wall completion date update
e)    MS Auditorium: BOE Program for Design, Budget & Schedule for a new Auditorium
f)    Hurlbutt: Installation Schedule for Construction of Rt. 57 crossing -  TBS
4)    Any other business that may properly come before the meeting:
5)    Change Orders & Invoice Approval:
a)    HS: Invoices for submission to the SBC
b)    3-5 School: Invoices for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
6)    Next Meeting(s): Wednesday  11/09/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, October 26, 2005, 7:30pm, Commission Room at Town Hall

1)Approve Minutes of Previous meetings - 10/12/05/done
2)    Executive Session/moved to end of agenda
3)    O&G Schedule / Progress / Budget Review:
a)    HS:
i)    Schedule; Areas “A & B” & occupied areas
ii)    Construction Completion & Punch List in areas with C of O:
(1)    Update Cabinets for Area C & other Classrooms
(2)    Update PA / Clock System
(3)    Milcon schedule & water tight building
iii)    New main entrance proposed revisions
b)    3-5 School - Update Close-Out Status update/close to close-out
c)    Site:
i)    Schedule for work North of the MS/parking lot to be finished before Election Day
ii)    Landscaping; 3-5 & Campus/some more BIG trees to be donated!  (THANKS YOU!!!)
d)    MS - Pool wall completion date update/close
e)    MS Auditorium - BOE Program for Design, Budget & Schedule for a new Auditorium/Board of Education to approved revisions within 2 weeks+
f)    Hurlbutt - Installation Schedule for Construction of Rt. 57 crossing -  TBS
4)    Any other business that may properly come before the meeting:
5)    Change Orders & Invoice Approval: (we left)
a)    HS: Invoices for submission to the SBC
b)    3-5 School: Invoices for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
6)    Next Meeting(s): Wednesday  11/02/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 12, 2005, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  9/21/05, 9/28/05 & 10/05/05
2)    O&G Schedule / Progress / Budget Review:
a)    HS:
i)    Revised Schedule; Areas “A & B” & occupied areas/done
ii)    Review O&G Report # 15; CRG to include overview/some time sequences need changing
iii)    Construction Completion & Punch List in areas with C of O:
(1)    Update Cabinets for Area C & other Classrooms/on-going
(2)    Update PA / Clock System/more OK
(3)    Update O&G Schedule to move office trailers/soon - to old portables on the side of WMS.
b)    3-5 School:  Update Close-Out Status update/on time
c)    Site:
i)    Schedule for work North of the MS/?
ii)    Landscaping; 3-5 & Campus; BB declined to provide services/must proceed with tree planting (to use another service)
d)    MS:  Pool wall replacement / completion date update/on-going
e)    MS Auditorium:  BOE Program for Design, Budget & Schedule for a new Auditorium.Bd of Ed finalizing program
f)    Hurlbutt:  Installation Schedule for Construction of Rt. 57 crossing -  ?
3)    Any other business that may properly come before the meeting: (we left after discussion of probable cancellation of SBC meeting next week)
4)    Change Orders & Invoice Approval:
a)    HS: Invoices for submission to the SBC
b)    3-5 School: Invoices for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
5)    Next Meeting(s): Wednesday  10/19/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 5, 2005, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 9/21/05 & 9/28/05
2)    O&G Schedule / Progress / Budget Review:
a)    HS:
i)    O&G to Issue Revised Schedule; Areas “A & B” & occupied areas
ii)    O&G to Issue Report # 15; CRG to include overview/should be OK
iii)    Construction Completion & Punch List in areas with C of O:
(1)    Cabinets for Area C & other Classrooms/will go ahead next week
(2)    PA / Clock System/plan complete
(3)    O&G Schedule to move office trailers/2 weeks
(4)    Additional FF&E for science wing, see FT letter attached/to be done next week
b)    3-5 School:  Close-Out Status update/OK
c)    Site:
i)    Schedule for work North of the MS/?
ii)    Landscaping; 3-5 & Campus/plan discussed
d)    MS:  Pool wall replacement / completion date update/some things don't exactly fit, but this may be simply solved...
e)    MS Auditorium:  BOE Program for Design, Budget & Schedule for a new Auditorium/$2.9 million (now worth $2.5 when cost increases figure in) left - Board of Education coming up with plan
f)    Hurlbutt:  Installation Schedule for Construction of Rt. 57 crossing -  TBS/being coordinated
3)    Any other business that may properly come before the meeting:  Letter from First Selectman requestion review by School Building Committee of fence on Revson Field issue - it will be on agenda at a future meeting after proper review to see what had been planned for this part of Revson Field site in official plans/drawings.
4)    Change Orders & Invoice Approval:
a)    HS: Invoices for submission to the SBC
b)    3-5 School: Invoices for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
5)    Next Meeting(s): Wednesday  10/12/05  @ 7:30 PM/plus 6:30pm design sub-committee
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, September 28, 2005, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Meeting Minutes of 9/21/05
2)    O&G Schedule / Progress / Budget Review:  Budget to be discussed next week.
a)    HS:  From what we heard, O&G is intending to be finished with the job by mid-December (more managerial manpower to be assigned)
i)    Issue Revised Schedule to complete Areas “A & B” & occupied areas/see above
ii)    Issue of O&G Report # 15; CRG overview? when/next week
iii)    Construction Completion & Punch List in areas with C of O:
(1)    Cabinets for Area C & other Classrooms/cabinet making company discusses their take on the issue
(2)    Galleria/not first priority
(3)    PA / Clock System/first priority
(4)    Building Security/done-fixed
(5)    O&G Schedule to move office trailers/to be done if O&G hierarchy OK's it
b)    3-5 School:
i)    Close-Out Status/close
ii)    Acoustical panels, CO approval / Schedule//
c)    Site:
i)    Schedule for work North of the MS schedule/first week in November completion--doesn't this mean we won't have access to the MS for voting?
 ii)    Landscaping; 3-5 & Campus/?
iii)    Correct site yard drain at MS field, when?/in progress?
d)    MS: Pool wall replacement / completion date
e)    MS Auditorium: Discussion for the Program / Design & Schedule for the new Auditorium/$2.9 million left in budget for this (estimates from 2001 out of date)
f)    Hurlbutt:Installation Schedule for Construction of Rt. 57 crossing -  TBS/? - we left.
3)    Any other business that may properly come before the meeting:
4)    Change Orders & Invoice Approval:
a)    HS: Invoices & Applications for Payment for submission to the SBC
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
5)    Next Meeting(s): Wednesday  10/05/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, September 21, 2005, 7:30pm, Commission Room at Town Hall
1)    Call Meeting to Order: Meeting was called to order/@7:40pm      
2)    Motion to call Executive Session: Discussion of FT  Fee Negotiations/done
3)    Motion to end Executive Session and return to regular meeting/done
4)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 9/14/05/done
5)    O&G Schedule / Progress / Budget Review:
a)    HS:  O&G not present
i)    Issue Revised Schedule to complete Areas “A & B”; occupied areas
ii)    Issue of O&G Report # 15; CRG overview
iii)    Construction Completion & Punch List in areas with C of O:
(1)    Gym
(2)    Cabinets for Area C & other Classrooms
(3)    Galleria
(4)    PA / Clock System
(5)    Tel. / Data
(6)    Dumpster fencing
b)    3-5 School/O&G not present
i)    Punch List Schedule Update
ii)    Close-Out Status
iii)    Landscaping; 3-5 & Campus
iv)    Acoustical panels
c)    Site: Schedule for work North of the MS/moving ahead
d)    MS: Pool wall replacement/ completion date estimate/in progress
e)    Hurlbutt:  Installation Schedule for Construction of Rt. 57 crossing -  TBS/?
6)    Any other business that may properly come before the meeting:
7)    Change Orders & Invoice Approval:
a)    HS: Invoices & Applications for Payment for submission to the SBC
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
8)    Next Meeting(s): Wednesday  9/28/05  @ 7:30 PM
9)    Adjournment: Meeting adjourned @                 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, September 14, 2005, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  a)    Approve Meeting Minutes of 8/31/05 & 9/7/05
2)    O&G Schedule / Progress / Budget Review:
a)    3-5 School:
(1)    Punch List Schedule Update/to be finished by the end of September
(2)    Close-Out Status/moving along
b)    HS: Construction Completion Schedule Review
(1)    Review completion of: Punch List, etc.;/NOTE:  Committee not satisfied with slippages in dates
(a)    Gym
(b)    Cabinets for Area C & other Classrooms
(c)    Galleria
(d)    PA / Clock System
(e)    Tel. / Data
(2)    Issue Revised Schedule to complete Areas “A & B”
(a)    FF&E deliveries schedule update
(b)    TS&E delivery & Installation schedule update
c)    Site:  Schedule for work North of the MS/ coming along

d)    MS:  Pool wall replacement/ completion date estimate/coming along
e)    Hurlbutt:  Installation Schedule for Construction of Rt. 57 crossing -  TBS/?

3)    Change Orders & Invoice Approval:
a)    HS: Invoices & Applications for Payment for submission to the SBC/done
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC/done
c)    Invoices: Other Invoices for submission to the SBC/some really old ones...done
4)    Any other business that may properly come before the meeting:
5)    Next Meeting(s): Wednesday  9/21/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, September 7, 2005, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings: a)    Approve Meeting Minutes of 8/31/05
2)    O&G Schedule / Progress / Budget Review:
a)    Review of Financial Report # 14, July 2005/done
b)    3-5 School:  i)    Construction completion schedule to close out project; punch list, as-built, etc./going well
c)    HS: i)    Construction completion schedule review/they have a plan
d)    MS: i)    Pool wall replacement/ completion date 9/??/05/?
3)    Change Orders & Invoice Approval:
a)    HS: Invoices & Applications for Payment for submission to the SBC/?
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC/?
c)    Invoices: Other Invoices for submission to the SBC/?
4)    Any other business that may properly come before the meeting:
5)    Next Meeting(s): Wednesday  9/14/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE,  Wednesday, August 31, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of Previous meeting - Minutes of 8/24/05
New Items:
a)    Revson Field sprinkler update/in progress
b)    Revson Field Silt Fencing Removal & Additional Drainage/must leave silt fencing in place
O&G Schedule / Progress / Budget Review:
a)    3-5 School:
i)    C of O update / SCHEDULE/will be getting it momentarily (in time for school to open Tuesday!)
ii)    Construction completion schedule review/just about buttoned up
iii)    FF&E deliveries schedule update/almost 100%
iv)    TS&E delivery & Installation schedule update/same
b)    HS:
i)    C of O update / SCHEDULE/Joe Payola (may not be spelled correctly; retained by the Fire Marshall to inspect the fire alarm system and other related matters) will approved the high school tomorrow.
ii)    Construction completion schedule review/working ongoing--still trying to separate work areas from classroom space
iii)    FF&E deliveries schedule update/?
iv)    TS&E delivery & Installation schedule update/?
c)    Site:  CL&P / SNET & Cablevision installation update/Cablevision has not finished removing old wires from old pole.
d)    MS:  Pool wall replacement/ completion date 9/1/05/DONE!!!  What is more, they found out why the pool wall has been "moving" for 20+ years...the concrete floor/sill was never "tied down"
e)    Hurlbutt:  Installation Schedule for Construction of Rt. 57 crossing - schedule/no problem

Change Orders & Invoice Approval:  "About town" left (9:45pm)
a)    HS: Invoices & Applications for Payment for submission to the SBC
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
Any other business that may properly come before the meeting:
Next Meeting(s): Wednesday  9/7/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE,  Wednesday, August 24, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of Previous meetings:  Minutes of 8/10/05 and 8/17/05/done
New Items:
a)    Revson Field Irrigation/Town and school project to share cost
b)    Shawn’s Lawns Tree relocation cost approval/to be done
O&G Schedule / Progress / Budget Review:
a)    3-5 School:
i)    C of O update / SCHEDULE/looking good!
ii)    Construction completion schedule review/a few things left to do
iii)    Rotunda Curved panels/they're up--but for weather protection only.
iv)    FF&E deliveries schedule update/on-going
v)    TS&E delivery & Installation schedule update/on-going
b)    HS:
i)    C of O update / SCHEDULE/only Fire Marshal remains
ii)    Construction completion schedule review/moving along (on those parts expected to be ready this Fall)
iii)    Stone wall re-pricing; Stecks/will do beginning tomorrow
iv)    Report on Cabinetry/what more can one say?
v)    FF&E deliveries schedule update/on-going
vi)    TS&E delivery & Installation schedule update/on-going
c)    Site:
i)    CL&P installation time / update (SNET & Cablevision)/in the works
ii)    Municipal water system - Schedule update/ok and almost formally approved
d)    MS:  Pool wall replacement/ completion date 9/1/05/moving along
e)    Hurlbutt:  Installation Schedule for Construction of Rt. 57 crossing – 8/25/05/some big pipes not yet done--but another crossing project revised downward by DOT
Change Orders & Invoice Approval: "About Town" left at this point
a)    HS: Invoices & Applications for Payment for submission to the SBC
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
Any other business that may properly come before the meeting:
Next Meeting(s): Wednesday  8/31/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, August 17, 2005, 7:30pm, Commission Room at Town Hall  
Approve Minutes of 8/10/05  
New Items:   
O&G Schedule / Progress / Budget Review:    
a)    3-5 School:   
i)    C of O update / SCHEDULE /on schedule
ii)   Construction completion schedule review/"
iii)  Rotunda Curved panels/this will be done correctly as indicated by design
iv)  FF&E deliveries schedule update/OK
v)  TS&E delivery & Installation schedule update/OK
b)    HS:   
i)    C of O update / SCHEDULE/partial completion of several areas including science wing, gallaria,  cafeteria, gym (not to be finished with bleachers) plus some other rooms.
ii)   Construction completion schedule review/working to get it done by the scheduled finishing date
iii)  Stone wall re-pricing; Stecks/some redesign suggested by SBC after walking the property today
iv)  Report on Cabinetry/F-T read a letter indicating that installation was not as envisioned
v)   Slate Installation/on-going
vi)  Greenhouse cabinet alternate/? (we left at 10pm)
vii) FF&E deliveries schedule update/going OK (discussed earlier under 3-4-5)
viii)TS&E delivery & Installation schedule update/"   "
c)    Site:   
i)    CL&P installation time / update (SNET & Cablevision)/not to quick
ii)   Municipal water system - Schedule update/should be OK
d)    MS:  Pool wall replacement/ completion date 9/1/05/we left before this item...?
e)    Hurlbutt:  Installation Schedule for Construction of Rt. 57 crossing – 8/25/05
Change Orders & Invoice Approval:    /? for the rest.
a)    HS: Invoices & Applications for Payment for submission to the SBC
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
Any other business that may properly come before the meeting:   
Next Meeting(s): Wednesday  8/24/05  @ 7:30 PM  
WESTON SCHOOL BUILDING COMMITTEE,  Wednesday, August 10, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of Previous meetings:   7/27/05 & 8/3/05/done
New Items:
O&G Schedule / Progress / Budget Review:  discussion of where we stand in re: budget (still OK)
a)    3-5 School:
i)    C of O update / SCHEDULE/progressing
ii)    Construction completion schedule review/some odds and ends to be done
iii)    Rotunda Curved panels/next week final decision - but indications are to go with on site solution
iv)    Water proof membrane for gallery floor/maybe
v)    FF&E deliveries schedule update/moving along
vi)    TS&E delivery & Installation schedule update/moving along
b)    HS:
i)    C of O update / SCHEDULE/looking good for advanced parts
ii)    Construction completion schedule review/some ahead, some behind
iii)    Stone wall re-pricing; Stecks/looks funny, but will be ameleorated
iv)    Greenhouse cabinet alternate/next week - there is a solution!
v)    FF&E deliveries schedule update/on-going
vi)    TS&E delivery & Installation schedule update/in progress
c)    Site:
i)    CL&P installation time / update (SNET & Cablevision)/?
ii)    Municipal water system - Schedule update/final bit still due
d)    MS:  Pool wall replacement schedule (start date) / completion date 9/1/05 - ?
e)    Zenon: ?
f)    Hurlbutt:?
i)    Installation Schedule for Construction of Rt. 57 crossing – 8/25/05 - ?
Change Orders & Invoice Approval:
a)    HS: Invoices & Applications for Payment for submission to the SBC
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
5)    Any other business that may properly come before the meeting:
6)    Next Meeting(s): Wednesday  8/17/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE,  Wednesday, August 3, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of Previous meetings: Minutes of 7/27/05
O&G Schedule / Progress / Budget Review:
a)    3-5 School:
i)    C of O update / SCHEDULE/on schedule to open on time
ii)    Construction completion schedule review/reviewed in detail
iii)    FF&E deliveries schedule update/next week
iv)    TS&E delivery & Installation schedule update/on-going
b)    HS:
i)    C of O update / SCHEDULE/Fire inspections, etc. scheduled - boilers, etc.  to be OK'd by State of CT; WWHD checking kitchen
ii)    Construction completion schedule review/detailed, day by day plan reviewed
iii)    HS Detail Schedule &  Plan by Area(s)/shown above
iv)    9/6 occupancy / fire exits plan/ready to be OK'd
v)    FF&E deliveries schedule update/?
vi)    TS&E delivery & Installation schedule update/?
c)    Site:
i)    CL&P installation time / update (SNET & Cablevision)/progressing
ii)    Municipal water system - Schedule update/one more OK needed
d)    MS:  Pool wall replacement schedule (start date) / completion date 9/1/05/we think, in progress
e)    Zenon:
i)    Punch List completion review & acceptance by FT/done?
ii)    DEP conditional certification/in the mail?
f)    Hurlbutt:  Installation Schedule for Construction of Rt. 57 crossing – 8/25/05/looking good
Change Orders & Invoice Approval: "About Town" left at this point
a)    HS: Invoices & Applications for Payment for submission to the SBC
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
Any other business that may properly come before the meeting:
Next Meeting(s): Wednesday  8/10/05  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, July 27, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of Previous meetings:  Minutes of 7/20/05/OK
New Items:  Discussion Re: O&G Monthly Progress Report # 12
O&G Schedule / Progress / Budget Review:
a) 3-5 School:
i) C of O update / SCHEDULE/depends on how some inspections turn out
ii) Construction completion schedule review/new  schedule format presented
iii) FF&E deliveries schedule update/on-going
iv) TS&E delivery & Installation schedule update/on-going - safety concerns related to first floor locations
b) HS:
i) HS Detail Schedule &  Plan by Area(s)/altered to work with actual progress of construction
ii) 9/6 occupancy / fire exits plan/plan in place - need OK from Fire establishment
iii) C of O update / SCHEDULE /will be area by area
iv) Construction completion schedule review/see above
v) Daily Staff Records/being kept
c) Site:
i) CL&P installation time / update (SNET & Cablevision)/soon
ii) Municipal water system - Schedule update/soon
d) MS: Pool wall replacement schedule (start date) / completion date 9/1/05/?
e) Zenon:
i) Punch List completion review & acceptance by FT/close
ii) DEP conditional certification/close
f) Hurlbutt:
i) Status update of parking lot light installation, Completion date?/lights are working at Hurlbutt!!!
ii) Installation Schedule for Construction of Rt. 57 crossing/soon
Change Orders & Invoice Approval:  "About Town" left at this point
a) HS: Invoices & Applications for Payment for submission to the SBC
b) 3-5 School: Invoices & Applications for Payment for submission to the SBC
c) Invoices: Other Invoices for submission to the SBC
Any other business that may properly come before the meeting:
Next Meeting(s): Wednesday  8/3/05  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, July 20, 2005, 7:30pm, Commission Room at Town Hall. NOTE:  "About Town" left the meeting to record the decisions made at the DTC Caucus and then returned to SBC - don't know what happened at SBC in some cases because we were out of the room (as far as the Caucus goes, no opposition for any Board or Commission-picked very impressive candidates to fill slots being vacated.)  P&Z nominee a lawyer.

Approve Minutes of Previous meetings: Minutes of 7/6/05 & 7/13/05/done
New Items:  O&G Monthly Progress Report # 12/project in good shape financially, so it seems as of this report.
O&G Schedule / Progress / Budget Review:

a) 3-5 School:
i) C of O update / SCHEDULE/dates for all needed OK's set
ii) Construction completion schedule review/too much dirt inside
iii) FF&E deliveries schedule/?
iv) TS&E delivery & Installation schedule/?
b) HS:
i) Anticipated date for presentation of HS Detail Schedule &  Plan by Area/in two weeks?
ii) Anticipated date for enlarged plan for 9/6 occupancy / fire exits/pretty close
iii) C of O update / SCHEDULE/will be achieved in time for parts completed
iv) Daily Staff Records/questions about procedure
c) Site:
i) CL&P installation time / update (SNET & Cablevision)/Florida hurricane slowing it up, but it will be done
ii) Municipal water system - Schedule update/on schedule for August 1
d) MS:  Pool wall replacement schedule / completion/?
e) Zenon:
i) Punch List completion date/?
ii) DEP conditional certification/need McDonald-Sharpe and DEP moving ahead on this
f) Hurlbutt:
i) Status update of parking lot light installation, start 6/22/?
ii) Installation Schedule for Construction of Rt. 57 crossing/?
Executive Session: Contract related issues/we left at this point
Change Orders & Invoice Approval:
a) HS: Invoices & Applications for Payment for submission to the SBC
b) 3-5 School: Invoices & Applications for Payment for submission to the SBC
c) Invoices: Other Invoices for submission to the SBC
Any other business that may properly come before the meeting:
Next Meeting(s): Wednesday  7/27/05  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, July 13, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of Previous meetings:  Minutes of 7/6/05
New Items:
a) Presentation of HS Schedule/no O&G report
b) Extra work: proceed authorization; HS/OK two trades - need more info from O&G before moving ahead any further
O&G Schedule / Progress / Budget Review:
a) 3-5 School:
i) Monthly Progress Report # 12/on track!
ii) C of O update / SCHEDULE/addition notes on future reports--Town on the job, proceeding
b) HS:
i) Monthly Progress Report # 12/no O&G report
ii) C of O update / SCHEDULE/ no O&G report
c) Site:
i) CL&P / CRS installation time / update/working on it
ii) Municipal water system - Schedule update/working on it
d) MS: Pool wall replacement bid/OK
e) Zenon:  Punch List completion date/almost done!  (a few screws need fixing)
f) Hurlbutt:  Status update of parking lot light installation, start 6/22/?
Change Orders & Invoice Approval:  we left at this point...
a) HS: as submitted to the SBC
b) 3-5 School: as submitted to the SBC
c) Invoices: as submitted to the SBC
Any other business that may properly come before the meeting:
Next Meeting(s): Wednesday  7/20/05  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, July 6, 2005, 7:30pm, Commission Room at Town Hall.
Approve Minutes of 6/22/05/ok
New Items:
a) Review summer schedule of meetings for SBC/will be meeting every week from now on until schools are opened
b) Use of soccer field by men’s soccer league/may use soccer field and park in high school parking lot
c) FF&E delivery and installation responsibility BOE/as many as five or six steps on a schedule with school staff playing a role in receipt of deliveries
d) Metal Panel Color CO discussion/report reviewing the status of this point of possible conflict--decision that contractor should proceed, and arrangement will be worked out to everyone's agreement
e) C&H: CO for cable repair & upgrade/?
f) Extra work: proceed authorization; HS/next week final decision (will do it if justified)
g) Construction in space C5; new program/space will stay open and be cleaned up
O&G Schedule / Progress / Budget Review:
a) 3-5 School:
i) Monthly Progress Report # 12 O&G/ready by end of week for next meeting
ii) C of O update:  O&G reports progress on some items
iii) Metal Panel: installation schedule - update O&G (going well)
iv) Scheduling update/ O&G reports due next week
v)
b) HS:
i) Monthly Progress Report # 12 O&G/next week
ii) Schedule update: metal panels, electrical/?
iii) HS Stone Wall – installation status - O&G reports wall just begun
iv) C of O update/?
c) Site:  note - Town of Weston must provide assistance for prompt completion of both these items.
i) CL&P CRS installation time
ii) Municipal water system
d) MS:  Pool wall replacement, bids - will decide next weeks on contractor and then proceed to do the work
e) Zenon: Punch List completion date/about ready
f) Hurlbutt:  Status update of parking lot light installation, start 6/22/we were out of the room when this was discussed
Change Orders & Invoice Approval:
a) HS: as submitted to the SBC O&G
b) 3-5 School: as submitted to the SBC O&G
c) Invoices: as submitted to the SBC
Any other business that may properly come before the meeting:
Next Meeting(s): Wednesday  7/20/05  @ 7:30 PM/NEXT MEETING JULY 13, 2005 at 7:30pm, Commission Room

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, June 22, 2005, 7:30pm, Commission Room at Town Hall
1) Approve Minutes of Previous meeting: Approve Meeting Minutes of 6/08/05/done
2) New Items:
a) Municipal water system/in the last stages of completion for oppening of schools
b) Site security; who’s responsibility/schools will continue this
c) HS Stone wall review/approval/just about OK'd
d) FF&E delivery and installation responsibility/need to name a responsible party to check deliveries
3) O&G Schedule / Progress / Budget Review:  please ote that "About Town" did not have a copy of report #11, thus the "?" notes
a) 3-5 School:
i) Monthly Progress Report # 11/going very well
ii) C of O update, fire pump test/passed!
iii) Metal Panel installation schedule update/a bit behind, but will be done
iv) Scheduling update/?
b) HS:
i) Monthly Progress Report # 11/lots of things going on at once
ii) Schedule update/?
c) Site: CL&P CRS submission & installation time/should be ok
d) MS:  Pool wall replacement, O&G bid/full report next meeting
e) Zenon: Punch List completion date/done?
f) Hurlbutt: Status update of parking lot light installation, start 6/22/?
4) Change Orders & Invoice Approval:  we left at this point
a) HS; as submitted to the SBC
b) 3-5 School; as submitted to the SBC
c) Invoices; as submitted to the SBC
5) Any other business that may properly come before the meeting:
6) Next Meeting(s): Wednesday  7/6/05  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, June 7, 2005 - Special - begins at 7pm, Commission Room at Town Hall
NOTE:  Item added to agenda re:  Review of "T, S&E" bids/ Peter Oliver presented bids, choices SBC OK'd them.
Motion to call Executive Session (Discussion of F-T claim proposal)/no action taken after
Approve Minutes of Previous meetings: 5/25/05/done
New Items:
a) Discussion RE: FT Architectural Service Reduction proposal at the MS / MS Auditorium/not discussed
b) Site security and how it is invoiced/reaffirmation of previous protocol (we hire, pay, forward charge to O&G)
O&G Schedule / Progress / Review:
a) 3-5 School:
i) C of O status at new 3-5 School/town building inspector lays out requirements for C.O. (or partial C.O.)
ii) Metal Panel installation schedule update/some amount of time delay, but will be done on time for Fall term
iii) Skylight guard rails/no issue
b) HS:  FF&E bid revision for approval/good solution to installation of TV monitors - flat screen makes it unnecessary to hang things from the ceilings, etc.
c) Site:
i) Parks & Rec. Tennis Court bid review & approval/looking good to have additional funding from the community for easier surface in time to fit into SBC schedule
ii) Maki/Levi trees, authorization to proceed with Weston Gardens/?
d) MS:
i) Pool wall replacement, O&G bid status/still not satisfied that this "fix" will actually solve the 30 yr problem
ii) Power Options, MS North; BB proposal; move poles, CL&P response/?  we think we heard that Landscape Architect has this under control (without going to most expensive alternative discussed by Construction Manager
e) Zenon: Punch List completion date/almost there
f) Hurlbutt:  Status update of parking lot light installation, start 6/22/on hold until School is out for summer
Change Orders & Invoice Approval: we left
a) HS; as submitted to the SBC
b) 3-5 School; as submitted to the SBC
c) Invoices; as submitted to the SBC
7) Any other business that may properly come before the meeting:  (not allowed at a Special Meeting)
8) Next Meeting(s): Wednesday  6/22/05  @ 7:30 PM
    

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, May 25, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of Previous meetings:  Minutes of 5/11/05/OK'd
New Items:
a) Update-Tree replacement @ Maki / Revson/to be done NOW
b) Discussion RE: FT Architectural Service Reduction proposal at the MS / MS Auditorium/ok

i) MS / Aud. Construction start requirements dates by State of CT/no problem
c) Update: Play Area at the 3-5 School / drainage/Building Committee voted to pay for the drainage (THANKS to PTO for playscape donation!)
d) Hanging TV questions/ok to figure out how to do it (F-T and O&G)
e) Status of Marker / Interactive / Tack Bd’s
f) Stone Wall site List or Sample Wall Const. update/Committee will pick out the kind of wall they are looking for and tell Steck's about it
g) Silverstein Property line items, berm, trees, erosion, fence repair/ok on berm
h) HS Media Library Shelving (LF = 50% short)/F-T will contact librarian (I think they said they would do this--measuring shelf space is part of architect's job, and there is enough shelf space--but if not, other shelves can be procured.
i) MS, EDO-49 State Required approval by SBC for work by the BOE/Director of Bldgs and Grounds Mr. Clarke received voted approvals on three projects.
O&G Schedule / Progress / Review:
a) 3-5 School:
i) Metal Panel installation schedule, staff / material/only back pieces left--should be ready in time for C.O. if not sooner
ii) Staffing for Losito Electric/on the job
iii) Guard Rail at Skylight, straight or curved/?
iv) O&G Landscape bids for the 3-5 School Court Yard/bid ok'd and work to be done
v) Furniture bid approval for ordering/ok
b) HS:
i) Locker room abuse-resistant/discussion
ii) Nettleton replacement (bankrupt)/on the job
iii) P-1, Louis Poulsen, fixture status/dicsussion
c) Site:
i) Parks & Rec. Tennis Court bid approval/will review it, but ok to add needed funds to get the job done in time for school - discussion of added feature to surface (see Board of Selectmen's notes May 19)
ii) Tree Installation update for Levi / Maki/se above
d) MS:
i) Pool Backwash schedule/?
ii) Pool wall replacement,  status (Marnicki will have bid drawings by 5/26)/?
iii) Power Options for North of MS; BB proposal; Poles must be moved/cost evaluation of underground v. moving poles - has to be done
e) Zenon:
i) Last septic connection from MS/done (?)
ii) Punch List completion date/still some items hanging
f) Hurlbutt:
i) Status update of parking lot light installation/we left
Change Orders & Invoice Approval:
a) HS as submitted to the SBC
b) 3-5 School as submitted to the SBC
c) Invoices as submitted to the SBC CRG
Any other business that may properly come before the meeting:
Next Meeting(s): Wednesday  6/8/05  @ 7:30 PM All

 
 
 
 

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, May 11, 2005, 7:30pm, Commission Room at Town Hall
1) Approve Minutes of Previous meetings:  a) Meeting Minutes of 4/27/05 approval/done
2) New Items:

a) Presentation & Discussion of O&G Revised Schedule/presented and discussed - will continue to be discussed
b) Tree replacement @ Maki / Revson/to be done (we think three big fir trees and some vegetation or another tree in lieu of the vegetation [there is sod there now])
c) FT letter regarding architectural service reduction @ the MS / MS Aud./to be discussed next week after some more careful review of detail
d) Play Area at the 3-5 School/need engineer to report on possible drainage required (?) - MacDonald-Sharp to be asked for immediate recommendation;
e) Stone Wall site List/Town of Weston has no answer yet (June 1 deadline);
f) O&G Landscape bids for the 3-5 School/will handle this as a small project
g) Silverstein Property line items/playground may impinge on previous planting, etc.
h) O&G Schedule update/?
3) O&G Schedule / Progress / Review:
a) 3-5 School:  i) Metal Panel Installation schedule/behind (our opinion)
b) HS: i) Locker room abuse-resistant GWB/revision to spec for damage-resistant ceiling because only 8ft high
c) Site: ?
d) MS:
i) Pool Backwash schedule/it was expressed that this item needs doing!
ii) Power Options for North of MS/may be a problem unless landscape architect comes up with something creative
e) Zenon:?
i) Last septic connection
ii) Punch List completion date
f) Hurlbutt:
i) Installation of parking lot lighting/parking lot lightinh poles in (?) - not yet working
4) Change Orders & Invoice Approval:  "About Town" left
a) HS as submitted to the SBC
b) 3-5 School as submitted to the SBC
c) Invoices as submitted to the SBC
5) Any other business that may properly come before the meeting:
6) Next Meeting(s): Wednesday  5/25/05  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, May 4, 2005, 7:30pm, Commission Room
AGENDA
Call the Meeting to order;  motion to go into executive session (executive session with architect on Contract issues);  adjournment (after coming out of executive session). 


SPECIAL WESTON SCHOOL BUILDING COMMITTEE, April 27, 2005, 7:30pm, Commission Room at Town Hall
AGENDA
1) Approve Minutes of previous meetings:  Meeting Minutes of 4/12/05 approval/done
2) New Items:
a) Discussion of O&G March Cost Report/done
b) Discussion of O&G Revised Schedule/some questions, done
c) Power Options for North Power Service Feeder to the Middle School/least expensive solution selected
3) O&G Schedule / Progress / Review:
a) 3-5 School
i) Metal Panel Installation/on going
ii) Other items by O&G/discussion
b) High School
i) Metal Panel Installation/on going
ii) Other Items by O&G/discussion
c) Site/brief report
d) Middle School Pool Backwash Schedule/?
e) Zenon - on going
i) Last Septic Connection
ii) Punch List Completion
f) Installation of Hurlbutt Parking Lot Lighting Schedule/behind schedule but to be completed in week or two
4) Change Orders & Invoice Approval: discussion
a) High School as required
b) 3-5 School as required
c) Invoices/we left at this point
5) Any other business that may properly come before the meeting:
6) Next Meetings:
a) Wednesday  5/4/05  @ 7:30pm, Executive Session
b) Wednesday  5/11/05  @ 7:30pm, Regular Scheduled Meeting

SPECIAL WESTON SCHOOL BUILDING COMMITTEE, April 12, 2005, 7:30pm, Weston Public Library
AGENDA
Approve Minutes:  Meeting Minutes of 3/30/05/done
New Items:
a) Presentation of O&G March Cost Report/not done
b) Commemorative Plaques for  Intermediate School and High School/discussed
c) Review of Pool Wall Proposal/Marneke proposal $3,200 for contract drawings
d) Power options for north of the Middle School/discussions to continue (i.e. alternatives of underground v. moving poles)
O&G Schedule / Progress / Review:  O&G not present at this special meeting - Owner's Rep reported.
a) 3-5 School
i) Metal Panel Installation/on-going
ii) Waterproof membrane status/viability/on-going
b) High School
i) Metal Panel Installation/on-going
ii) Waterproof membrane status/viability/on-going
c) Site/discussion of planting plan but no decisions under neighbors review it with Blades&Goven;  discussion of vandalism
d) Middle School Pool Backwash schedule/?
e) Zenon
i) Last septic connection/in progress
ii) Punch List completion/in progress
f) Installation of Hurlbutt, parking lot lighting schedule/to be done over vacation.
Change Orders & Invoice Approval:
a) High School and 3-5 School as required/brick, fencing and fixtures dicussed.
b) Invoices/we left @9:40pm, before the end of the meeting.
6) Any other business that may properly come before the meeting:
7) Next Meetings: Tuesday 4/19/05  @ 7:00pm, Special Executive Session; Regularly scheduled meeting:  Wednesday 4/27/05 @ 7:30pm

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 30, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of 3/16/05 Meeting/done
New Items:

a) Review of O&G February Cost Report/some further adjustments to be made
b) Use of school track between 3:30 and 5:30pm for practice/?
c) Blades & Goven additional services proposal for tree donation/OK'd
d) Tackboard bids/accepted
e) Culverts Rte. 57 (2)/one OK'd by DEP, the other needs redesign for major improvement the State of CT wants us to do of their road!
f) Revson field drainage/frozen conditions caused overflow during torrential rains recently
O&G Schedule / Progress / Review:
a) High School & 3-5 School
i) Metal panel installation (HS & 3-5 School)/to be done (finished) in foreseeable future
ii) Waterproof membrane status/viability (HS & 3-5 School)/?
b) 3-5 School Update - Tackboard review/decision made to go ahead with wrap, etc.
c) High School Update/going well and new schedule has music and art wing to be finished by December - but perhaps sooner!
d) Site/neighbors of 3-4-5 present to ask about plantings - se above, Blades and Goven contract
e) Middle School pool backwash and pool wall (design, cost, schedule, const.)/Richard Marneke on the case
f) Zenon - last items to be checked
i) Last septic connection
ii) Punchlist completion
g) Installation of Hurlbutt parking lot lighting/to be done during Spring vacation #2
Change Orders & Invoice Approval:  done (but we left in the middle)
a) High School as required
b) 3-5 School as required
c) Invoices
Any other business that may properly come before the meeting: Next Meeting: Wednesday 4/13/05  @ 7:30 PM 

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 16, 2005, 7:30pm, Commission Room at Town Hall
REVISED AGENDA
1) Approve Minutes of Previous meetings:  Meeting Minutes of 3/2/05 approval/done
2) New Items:
a) Cost review of Referendum Question #1/$650-$750k to come from WMS work (in Item#1--NOT #3, the Auditorium) for high school to get to 10% contingency
b) Use of school property during the spring break and summer/revision to need, no final word on track use by teams yet
c) Review date, schedule, format, procedure, locations and announcement for “Spring Site Walk”/"virtual" walk to be done(not safe or feasible at this point any other way)
3) O&G Schedule / Progress / Review:
a) Finishes: walls / floors/sub-committee worked on this during the early part of the meeting
b) 3-5 School
i) Waterproof membrane status/viability (HS & 3-5 School)/to be redone where needed
ii) Lighting approvals/(?)
c) High School/some not so terrific, in Committee's opinion
d) Site
i) Security/loose fence issue resolved
ii) Fire Department meeting / request update/in progress and looking to be worked out to everyone's satisfaction (we hope)
e) Middle School Pool Backwash: cost, schedule/WWHD on top of this now
f) Zenon last septic connection/soon all frozen situations will be thawed (we hope)
g) Zenon punch list review/in progress (close to being OK'd!)
4) Change Orders & Invoice Approval:
a) High School as required/done
b) 3-5 School as required/done
c) Invoices; Applications for Payment/we left before this item was finished
5) Any other business that may properly come before the meeting: resident in the audience who may have had a question here, but as noted above, we left - FORUM reporter had left previously
6) Next Meeting: Wednesday  3/30/05  @ 7:30 PM 

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 2, 2005, 7:30pm, Commission Room at Town Hall
REVISED AGENDA:

The meeting will begin at 7:00pm with a motion to move the meeting into Executive Session for about 45 minutes/discussion of pending lawsuit.

1) Approve Minutes of Previous meetings:  Meeting Minutes of 1/26/05 & 2/15/05/OK
2) New Items:

a) High School schedule revision/acceleration for HS fall semester/all but what can be encapsulated and kept away from students and teachers will be completed by September 2005 ("fast track" designed by staff/administration/O&G, etc.)
b) HS Football Field Access this Spring/discussion about potential lawsuits re: accidents, damage, etc. - more to come before a decision is made to permit early access to new track.
3) O&G Monthly Progress Report #8 & TOW Soft Cost Review:
a) O&G Report review/getting closer to Town expectation.
b) SBC / TOW Soft Cost Review - room for movement among projects, with permission of appropriate body (Town Meeting).
4) O&G Schedule / Progress / Review:  F,F & E plan to go to State Department of Education Facilities Unit - need Board of Education formal vote and SBC OK/School Building Committee voted to authorize Chairman to act in their behalf to sign off on FF&E Plan.
a) 3-5 School/weather tight (roof, windows and now interior walls done)
b) High School/accent colors still not determined
c) Site/high school stone wall to be undertaken outside the project.
d) Middle School Pool Backwash cost and schedule/on hold (weather)
e) Zenon last septic connection/on hold (weather)
f) Installation of Hurlbutt, parking lot lighting (on hold (weather?)
5) Any other business that may properly come before the meeting/bills reviewed - next meeting: Wednesday  3/16/05  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Special Meeting Tuesday, February 15, 2005 at 7:30pm, Commission Room at Town Hall
New items:
a) Schedule for High School Asbestos abatement/to be done sooner, in sections.
b) Revised Schedule for High School as requested by Bd. of Ed./working on it - Media Center and administration area to be attempted to be done sooner.
c) Use of football field during the spring training period/to be negotiated with O&G, Town - presentation made by W.H.S. Principal of two alternatives, as proposed by Athletic Director (plus detail on what process would be to assure student safety plus no damage to work and assuring no contact with workers [thus, no interruption of work])
d) Landscape bid; “Memorial Trees”  and  “Memory Patio”/going out, coordination taking place with interested parties.
e) Middle School fire tank & pool dry hydrant connection for fire pumper/still more discussion to come from WVFD.
f) Review & approve of Oliver’s IT Proposal/OK'd to go.
O&G Monthly Progress Report #8 & TOW Soft Costs Review:
a) O&G Report review/most recent report not completed yet (available at next meeting).
b) SBC / TOW Soft Costs Review/still fluid - as project moves into final phase, adjustment and fine tuning are made.
Pending Approvals:  a) MS Pool backwash approval status/WWHD OK'd it over the 'phone--we think that is what we heard.
O&G Schedule / Progress Review:
a) TOW vs. O&G schedule dates/extra column added to show original dates and new, closer-in times (project moving more quickly than official schedule);
b) 3-5 School/going well!  (NOTE:  School Building Committee to recommend an April [after holidays] "Community [Visit] Day" to escort interested Westonites through the project on School Road, in much the same way the Fields were viewed last Fall.)
c) HS/finding some and expecting more things (not on the drawings) in old sections, and since these items (i.e. existing fixtures, electrical connections) not included in drawings, change orders needed to install new design treatment (i.e. dropped ceiling).
d) Site
i) MS Pool Backwash, status; cost; leachfield/see above "Pending Approvals."
ii) Zenon last septic connection/working great--no noise, no odor - one more connection to go and the whole campus will be on line.
e) Installation of Hurlbutt, parking lot lighting/?
Change Orders: (OKd)
a) High School as required
b) 3-5 School as required
c) Others as required
Approve Minutes of previous meetings:  a) Meeting Minutes of 1/26/05 and 2/2/05/one set approved.
Bd. of Ed. Presentation of Reallocation of School Funds/sounds like a big deal, but it was a presentation of work to be completed, already begun, by staff to modify and update some rooms at WMS using "in-house" supervision.
Invoice Approvals - Consultants & others/we left before previous topic completed (10:30pm or so)

Next Meeting: Wednesday  3/2/05  @ 7:30 PM


WESTON SCHOOL BUILDING COMMITTEE, Feb. 2, 2005, 7:30pm, Commission Room at Town Hall
Approval of minutes:  1-19 & 1-26/1-19 OK'd
O&G Monthly Progress Report #7 & Town of Weston Soft Cost review:
  1. O&G Report review/recommendation that the School Building Committee meet every other week for the next month or so...
  2. SBC/Town of Weston Soft Cost review/at next meeting O&G and Town of Weston soft cost assessment will be reconciled
Pending Approvals:
  1. CL&P Easement & 2/6-2-12, installation schedule/Easesment filed, CL&P out there doing the work right now!
  2. Middle School pool backwash approval status/no action from WWHD yet, but they are working on it
O&G Schedule/ProgressReview:
  1. Town v. O&G Schedule dates/this is being discussed with both parties to reconcile dates by est. end of February
  2. 3-5 school/going great guns--looks great!
  3. high school/as mentioned in previous meeting (below), work moving along in counter-clockwise direction--next up is media center and library, next week (?)
  4. site
  5. Hurlbutt parking lot lighting/after all, this will not be a significant expense because it was found that there are conduits already in place--just need new wire (?)
Invoice approvals:  consultants and others if applicable/meetings (with Owner's Rep) will be held before next Committee meeting  with those doing the work for a number of projects, including site work drawings for plantings, replacement of special trees and outdoor furniture.
["About Town" left at this point in the meeting.]
Change Orders:
  1. high school as required
  2. 3-5 as required
  3. others as required
Any other business/Speak Up will be attended by SBC; (next meeting 2-16-05)

WESTON SCHOOL BUILDING COMMITTEE, Jan. 26, 2005, 7:30pm, Commission Room at Town Hall
1) Approve Minutes of previous meetings:  Meeting 1/19/05
2) O&G Monthly Progress Report #7 & Town of Weston Soft Cost Review:
a) O&G Report review/done
b) SBC / TOW Soft Cost Review/first draft shows overall positive picture
3) Pending Approvals:
a) CL&P Easement & Installation/short-staffed CL&P doing their best to get both new 3-4-5 and W.H.S., etc. connected to permanent power ASAP
b) MS Pool backwash approval/pending--redesign required, and that is underway.
4) O&G Schedule / Progress Review:
a) 3-5 School/going well, academic wing(s) to be finished first
b) High School/looking great (work progressing in a counter-clockwise direction, starting where the first shovel hit the ground in Feb. '04)
c) Site/?
i) Middle School pool backwash status, cost; leachfield/(see above)
ii) Zenon last septic connection/"
d) Hurlbutt, parking lot lighting/?
5) Invoice Approvals:  Consultants & others if applicable
6) Change Orders:
a) High School as required
b) 3-5 School as required
c) Others as required
7) Any other business that may properly come before the meeting: discussion of latest monthly report, and inquiry as to whether "worst case" estimates should trigger changes in final delivery of completion--sooner the better (and cheaper)?  NOTE:  Please remember, this Web report is only "About Town's" opinion of what was discussed.
8) Next Meeting: Wednesday   2/02/05   @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 19, 2005, 6:30pm, Commission Room at Town Hall
1) Call Meeting to Order:  (About Town did not attend this meeting)
2) Motion to move meeting into executive session:
3) Executive Session
4) Approve Minutes of previous meetings:  Meeting 1/12/05
5) O&G Monthly Schedule Review:
a) 3-5 School
b) High School
c) Site
6) O&G Progress Reports:
a) 3-5 School
b) High School
c) Middle School pool backwash status; cost; leachfield
d) Hurlbutt parking lot lighting
7) Soft Cost Presentation / Review all projects / phases
8) Invoice Approvals:  Consultants & others
9) Change Orders:
a) High School
b) 3-5 School
c) Revson/Zenon
d) Others as required
10) Any other business that may properly come before the meeting:
11) Next Meeting: Wednesday   01/26/05   @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 12, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of Previous meetings:  Meeting 1/05/05/done
O&G Monthly Schedule Review:  O&G presentation & SBC Review
a) 3-5 School/more brick going up
b) HS/outline of what is yet to be done and when
c) Site/progress being made on power issue
O&G Progress Reports:  NOTE: All reports on this meeting are without benefit of written, final versions of documentation.
a) 3-5 School/although behind earlier schedule, now on track for turnover of building before the summer (our interpretation, not an official statement)
b) High School/lots of progress on science wing (to open @same time as above other building - our interpretation)
c) Middle School pool backwash status; cost; leach field/getting closer to completion
d) Hurlbutt, parking lot lighting/this is a topic we will not comment upon.
FF&E;  IT:
a) 3-5 School/as of later this week, plans to be drawn up for needed replacement furniture and new where needed.
b) HS/in particular, IT important on this facility.
Invoice Approvals:  Consultants & others ("About Town" left at this point)
Change Orders:
a) High School
b) 3-5 School
c) Revson/Zenon
d) Others as required
Any other business that may properly come before the meeting:
Next Meeting: Wednesday   01/19/05   @ 6:30 PM with SBC & F-T
a) Wednesday   01/19/05   @ 6:30 PM with SBC & F-T (separate agenda)
b) Wednesday   01/19/05   @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 5, 2005, 7:30pm, Commission Room at Town Hall

Approve Minutes of Previous meetings:

a) Meeting 12/08/04/OK - with a change
b) Meeting 12/15/04/OK
Temporary and permanent power at the High School and 3-5 School/working on generating it.
Pending Approvals/Installations:
a)CL&P Power
b)Middle School Pool Backwash
O&G Monthly Progress Report  #6:  O&G presentation & SBC review/so far so good, but we may be falling behind
O&G Progress Reports:
a) 3-5 School/closed in, brick work on the way (but not done inside)
b) High School - PVC piping in plenum ceiling /plenum ceiling/status update/?
c) Middle School pool backwash status; cost; leach field/redo on design for pool backwash needed
Invoice Approvals:  Consultants & others
Change Orders: (discussion of how many outstanding ones presently--there appears to be some comfort that most have been identified)WE LEFT BEFORE IT BECAME ICEY.
a) High School
b) 3-5 School
c) Revson/Zenon
Any other business that may properly come before the meeting:  Next Meeting: Wednesday   01/13/05   @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, Dec. 15, 2004, 7:30pm, Commission Room at Town Hall
1) Approve Minutes of Previous meetings: meeting 12/08/04/not until next meeting.
2) O&G Monthly Progress Report  #6:  O&G presentation/more to come.
3) O&G Progress Reports:
a) 3-5 School/on schedule and 28 masons now at work
b) High School/on schedule and major milestones to be reached soon
i) PVC piping in plenum ceiling / status update/action needed soon.
c) Middle School pool backwash status, cost, alternates/WWHD on the case and we hope to move more effectively with this local organization (that is so familiar with our situation--and someone whom we can trust to act promptly).
4) Invoice  Approvals: Consultants, contractors, & others/we left
5) Change Orders:
a) High School
b) 3-5 School
c) Revson/Zenon
6) Any other business that may properly come before the meeting:
7) Election of SBC officers for Year 2005.
8) Next Meeting: not next Wednesday!  Merry Xmas (Santa Claus refused to pay a visit to the School Project until the plenum ceilings are done to code.  And that goes for the reindeer, too) to O&G, SBC and all the contractors from at least one Westonite!

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, Dec. 8, 2004, 7:30pm, Commission Room at Town Hall Pending Approvals:  CL&P power easements/in hands of Town Atty (CL&P OK'd it)
Change Orders:/About Town left
a) High School
b) 3-5 School
c) Revson; Zenon

WESTON BUILDING COMMITTEE, Wednesday, Dec. 8, 2004, 7:30pm, Commission Room at Town Hall (to be conducted at completion of School Building committee business agenda) - About Town was not present for this - but we will be at the Lachat Conservation-Education Center meeting tomorrow at 4:30pm in the Commission Room.

Attendance

Call Meeting to Order

Design of the Lachat Conservation Center at the Devils Den Preserve
- Discussion of the role of the Building Committee
- Review of architectural/engineering consultants AIA agreement

Any other business that may properly come before the meeting

Adjournment

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, Dec. 1, 2004, 7:30pm, Commission Room at Town Hall/ CANCELLED

WESTON BUILDING COMMITTEE, Wednesday, Dec. 1, 2004, 7:30pm, Commission Room at Town Hall (to be conducted at completion of School Building committee business agenda)/CANCELLED.

SPECIAL WESTON SCHOOL BUILDING COMMITTEE, Monday, November 22, 2004 at 7:30pm, Commission Room at Town Hall
1) Approve Minutes of Previous Meetings:  Meeting 11/17/04/not done
2) Review Fire Dept requested upgrade/discussion--need O&G input on high school detail (more next meeting)
3) Review O&G Monthly Report #5, October/we rec'd a copy
4) O&G Progress Reports:
a) Metal panel cavity wall waterproof/ status update; C.O./more info needed--not yet a leading item
b) School security upgrade/no report
c) 3-5 School
i) Color selection for gym/in progress
d) Revson Field;
i) DEP Approval status/due soon
ii) Fence along property line/needs remediation
e) Zenon Plant activation schedule/see above D.E.P.
f) High School
i) Review of HS construction schedule/falling behind, but if winterized in a timely fashion, should not be a problem
ii) PVC piping in plenum ceiling/ status update/can't have PVC in any part of building where gray water/septic is involved or where fire might be a threat (?)
g) Middle School pool backwash status/?
5) Pending Approvals:
a) CL&P power easements/?
b) DEP septic approval/see above
6) Change Orders:?
a) High School
b) 3-5 School
c) Revson; Zenon
7) Any other business that may properly come before the meeting:
8) Next Meeting: Monday 12/01/04 @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 17, 2004, 7:30pm, Commission room at Town Hall (rev.).  Additionally, Fletcher-Thompson will address the issues of “Metal panel waterproof estimate / status” at 3-5 School and “PVC piping in plenum ceiling” at the High School. Next Meeting: Monday 11/22/04 @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 10, 2004, 7:30pm, Commission Room at Town Hall

  • Approve Minutes of Previous meetings:  Meeting 11/03/04/done
  • 3-5 School
    1. Metal panel waterproof estimate / status/?.
    2. Masonry contractors schedule, C.H. Nickerson, in writing & signed/not yet.
  • Revson Field; DEP operation status; Sprinkler review; concrete dugout pads/not yet, not until Spring and not in contract.
  • Zenon Plant; operation status; activation schedule/must wait until WMS effluent feed ready.
  • High School
    1. Metal Panel waterproof estimate / status/same
    2. Revised construction schedule/waiting on Nickerson.
  • Middle School pool backwash/can be fixed easily.
  • Status of Governmental Approvals:
    1. CL&P power easements for Schools/not cooperative
    2. CL&P power at Morehouse Farm Park/"     "
  • Review of O&G Monthly Report; September 2004, items not discussed 11/03/some details not clear--still money left, but getting less and less ("stop the bleeding")--my observarion, the that of the S.B.C.
  • Change Orders:  ("About Town" left at this point)
    1. High School
    2. 3-5 School
    3. Revson
    4. Site
  • Invoices - Consultants & Others


    • WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 3, 2004, 7:30pm, Commission Room at Town Hall
    1)Approve Minutes of Previous meetings:  a) Meeting 10/20/04, as revised  b) Meeting 10/27/04/done
    2)O&G Progress reports:
    a)3-5 School
    i)Masonry manpower status, C.H. Nickerson/promises to be ready with end of outdoor brick-work by first week in December.
    ii)Bid review of tack boards, marker boards/further discussion.
    b) Revson Field; Yard Drains/moving ahead.
    c) Revson Field; DEP Sprinkler approvals/not to get this 'til other parts of project work.
    d) Zenon Plant/the other part--next week DEP down, we think.
    e) High School
    i) Weekend supervision/need some.
    3) Status of Governmental Approvals:  CL&P Easements for Schools/still in the works.
    4) Fletcher Thompson presentation:
    a) Metal panel installation for HS & 3-5 School/long discussion - decision made, we think.
    b) Color presentation/samples to be provided on-site.
    c) Signage/selection indoors made (type face still to be chosen from 3)
    d) Contract issues/discussed in open session - regarding assistance with FF&E for Board of Education.
    5) Review of O&G Monthly Report; September 2004
    6) Change Orders:  ("About Town" left at this point--wondering about the relation ship of item above to this one).
    a) High School
    b) 3-5 School
    c) Revson
    d) Site
    7) Invoices
    a) Consultants & Others
    8) Any other business that may properly come before the meeting...
    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 27, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA (minutes, other regular items excluded from this version of posted "agenda")

    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 20, 2004, 7:30pm, Commission Room at Town Hall

    AGENDA
    Next Meeting: Wednesday 10/2704 @ 7:30 PM 

    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 13, 2004, 7:30pm, Commission Room at Town Hall

    WESTON SCHOOL BUILDING COMMITTEE, Wednesday October 6, 2004, 7:30pm Commission Room at Town Hall

    AGENDA


    WESTON SCHOOL BUILDING COMMITTEE, Wednesday October 6, 2004, 7:30pm Commission Room at Town Hall
    • Approve minutes of 09-22-04 and 09-29-04 meetings/done
    • High School water infiltration/still OK, but not sure until next big rain if problem solved (perhaps a more finished repair could be put in place, too).
    • Status of approvals - DOT/one DOT rec'd, another coming;  DEP in progress.
    • O&G to report on progress of work • Sprinkler system for Revson Field/may not be needed depending on which grass chosen.
    • Tree removal/three trees have to go near Zenon-retention pond--may be too late to plant grasses, so mulch or something else to be used to protect slope. • CL&P easement • Building envelope schedule • Any other business that may properly come before the Committee
    • Presentation of Change Orders by O&G/discussion of how it is vital at this point to have a clear vision of where we are vis a vis budgets before more decisions about "change orders" overwhelm budget.  "About Town" left at this point.
    • Invoices for payment
    • Executive Session
    • Adjournment

    WESTON SCHOOL BUILDING COMMITTEE, September 29, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA (major items):

    WESTON SCHOOL BUILDING COMMITTEE, September 22, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA: *= Taken first after minutes OK.

    WESTON SCHOOL BUILDING COMMITTEE/(NOT BUILDING COMMITTEE*)
    Wednesday, September 8, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA INCLUDES (previous listing here was as of 3pm - this is 4pm version - item added):
    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, August 25, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA INCLUDES:

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, August 18, 2004, 7:30pm, Commission Room

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, August 11, 2004, 7:30pm, Commission Room

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, August 4, 2004, 7:30pm, Commission Room at Town Hall.

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    July 28, 2004, 7:30pm, Commission Room at Town Hall

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wedneday, July 21, 2004, 7:30pm, Commission Room at Town Hall
    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, July 14, 2004, 7:30pm, Commission Room at Town Hall

    • Construction progress update/computer wiring under School Road breached;

    • Schedule issues/some ahead, some behind by two weeks;

    • Applications for Payment/submitted and most to be addressed next week when Construction Manager and Architect are present at the same
    time;

    • Invoices for Payment/same 


    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, June 30, 2004, 7:30pm, Commission Room at Town Hall

    • Barry Blades presentation of the campus landscaping plans/neighbors present from various abutting points - new planting to go in no earlier than next Spring;
    • Board of Education request for approval:

    Architect for North House windows and South and East House doors/OK received
    • Construction progress update/schedule/actual building going well, but septic system existing at Revson not able to function during construction of new "white water" septic system, so it would seem as of this moment.  Pumping existing system - cutting off before effluent gets to fields - using the tank only (20,000 gal. tank when empty) and pumping twice a month until new tertiary treatment plant and "white water" fields ready seemed the best solution at the moment.  Other ideas:  portajohns, bottled water, handiwipes;  W.M.S. to open for teachers to return (under contract) August 23rd (?).

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, June 23, 2004, 7:30pm, Commission Room at Town Hall

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, June 9, 2004, 7:30pm, Commission Room at Town Hall (not the actual agenda):

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, June 2, 2004, 7:30pm, Commission Room at Town Hall

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, May 26, 2004, 7:30pm, Commission Room at Town Hall

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, May 19, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA includes:
    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, May 12, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA includes:

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, May 5, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA (not a complete agena--nor is a this an official record)

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, April 28, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA (includes approval of minutes of March 31 and April 14)

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    NOTE: no School Building Committee meeting April 21st.
    AGENDA for April 14, 2004:  REPORT ON SUMMER WORK AND CAMPS; status updates, invoices, any other business/CAMPS WILL GO ON!  But it will be necessary for everyone who participates to be carefull and be prepared to use portajohns, bottled water, wipes;  ACCESS will be from Lord's Highway only to the Middle School for camps.  School Road will be closed between WMS and Hurlbutt (we think);  pool open at WMS in July but not August (usual cleaning).  IMPORTANT: ACCESS ONLY FROM THE BACK OF WMS (where we go to vote each November)...special steps taken to make safe access and parking around the back to fields and school.

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, April 7, 2004, 7:30pm, Commission Room at Town Hall
    Revised AGENDA
    Insurance Issues, O&G application for payment, invoices, any other business/quorum present.  Town Insurance professional reviewed coverage for construction in all aspects.  Steel payment discussed and confirmed with project management team, summer construction scheduled discussed as it relates to other School Road activity.
    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, March 31, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA items of import:
    Chair. remarked that additional items taken up, if known about in advance, should appear as specific items on the agenda, and not just "any other business."

    Weston Education Foundation reported on their meeting with ARO and Superintendent, Facilities Committee Monday re: "PCAC - Performing and Creative Arts Center."  An auditorium of the type "end stage theater" (no fly space) which has wings, aisles, would be acceptable to drama and performance staff and true to Ed Spec.  Foundation will get back in gear and continue fund raising to this level (not as expensive as "fly space" alternative).

    O&G reported on status of construction and preparation for rains now coming down--O&G wants to be proactive in the event any breaches to S&E controls take place at any of the 3 sites (Campus, Bisceglie or Morehouse).  Jennifer Perry of DEP reviewing final drawings  of Zenon plant.  A month from now steel with begin;  box culvert installed early April, then road to the 3-4-5 school to be built across wetland.  There are @40 workers on site.

    Artificial Surface action of Selectmen discussed with First Selectman re:  Special Board of Selectmen's Meeting of March 29- and the suggestion that funds from the referendum go to cover the immediate shortfall of @$40,000 in the fundraising ($460,000+raised already).  NOTE: fundraising for the football field continuing--but full amount needed to place the order with the contractor - had to be right now or there would not be adequate time to build it for Fall season.


    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, March 24, 2004 at 7:30pm, Commission Room at Town Hall
    AGENDA includes:

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, March 17, 2004, 7:30-m, Commission Room at Town Hall
    AGENDA
    Report of earlier meeting with Construction Manager O&G, Zenon Plant delivery and construction report from Owner's Representative and discussion of fund-raising plans, now on hold until School Building Committee completes assessment of best Middle School Auditorium program choice for design competition winners to follow (i.e. number of seats, fly-space, wings [left and right]).  (Weston Ed Foundation does not wish to misrepresent what funds are being raised for).

    School capital projects OK'd by Building Committee.

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, March 10, 2004, 7:30pm in the Commission Room at Town Hall
    AGENDA includes report from Police Chief, Owner's Rep, O&G (on many projects).


    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, March 3, 2004, 7:30pm, Commission Room at Town Hall

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, February 25, 2004, 7:30pm, Commission Room at Town Hall  (NOTE:  this WEBsite will upload the monthly schedule and other information distributed for the month of March when it is current.)

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, Feb. 11, 2004, 7:30pm, Commission Room at Town Hall

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    February 4, 2004, Wednesday, 7:30pm, Commission Room at Town Hall
    AGENDA included awarding of many construction contracts for both the High School and the new 3-4-5 School;  site work (campus-wide) and Revson and Hurltbutt projects/site work awarded, too.  Fletcher-Thompson efforts extra beyond what had been contemplated for the Zenon Plant discussed. Report on Final Phase of Design Competition presented.

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    January 21, 2004, Wednesday, 7:30pm, Commission Room at Town Hall
    AGENDA includes the usual topics - soft costs, O&G presentation of project costs;  Morehouse Farm Park and Bisceglie Park updates;  Campus Water Supply System report from consulting engineers, we think.

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    January 14, 2004, Wednesday, 7:30pm, Commission Room at Town Hall
    AGENDA:

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    January 7, 2004, Wednesday, Commission Room, 7:30pm
    AGENDA:  (Chair. not present, Chair. of Design Sub-Committee absent as well).
    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, December 17, 2003, Commission Room at Town Hall
    More discussion of bids and three more let out--others have to wait until site work re-bids come back in mid-January.  Discussion of Performing Arts Center Competition, arrangements for Saturday, Dec. 20 all-day affair (five firms selected to make their pitch from 8:15am thru 3:45pm) at Weston Library Community Room - on Town TV Channel 79 LIVE.  REPORT ON COMPETITION DEC. 20 EVENT HERE.

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, December 10, 2003, 7:30pm, Commission Room
    Agenda included reports from Construction Manager O&G on latest analysis of bids received, and both the 3-4-5 school and the high school additions seem to be back under budget; however, a "soft costs" draft analysis, not released to "About Town," was discussed at the meeting and appeared to indicate that we may be over seriously for previous budgets and estimates in this part of the project (i.e. Court costs, additional hours of consultant time for additional meetings and hearings, over the budget for assistance by Town employees, aggravated by administrative hearing requests)

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, December 3, 2003 at 7:30pm, agenda includes:
    Update on 3-4-5 school bids to date, scope review with apparent low bidders - more to come next week.  Steel and concrete awards made (and news that Army Corps had given its approval to Site Plan!!! Officers re-elected.

    AGENDA for Tuesday, December 2, 2003 Special School Building Committee (Town Hall Meeting Room).  Invitees: Board of Education, Board of Selectmen, Weston Education Foundation; lasted from 7:30pm to 9:30pm.

    DESIGN COMPETITION PHOTOS:


    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Tuesday, November 25, 2003 at 7:30pm in the Commission Room at Town Hall/posted on the door--held in Town Hall Meeting Room

    AGENDA: O&G report and one from from Barry Blades and Fletcher Thompson showed first cut at reducing winning bids for site work by up to $1.3 million;  all bids are not in for 3-4-5 school.  Owner's Rep reported that Army Corps of Engineers approval (last one needed in order to go out to bid) is due November 26th.  Please click here for "About Town's" notes on Middle School Auditorium schematic design phase (in 2002).  How this project has come to a design competition will be explained at Special Building Committee meeting Tuesday, December 2, 2003 at 7:30pm in the Town Hall Meeting Room.


    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, November 19, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA includes:
    O&G report on Bid results on the high school (15 different contracts);  overall bid result is $45,000 under budget, but concern for possible inadequate contingency suggests some trades be negotiated vis a vis changes in details.
    O&G recommendation on sitework; send it out again or cut, cut,cut--very serious that this part of project is so far out of compliance with what professional estimators (2 of them--one from O&G, one from F&T) valued work at last April.
    Update on design competition;  will be a speeded up process and will produce excitement and ideas by the end of January.  (Funded by excess in design development budget for W.M.S. Auditorium - Item 3 on Referendum.)
    Invoices for payment (subcommittee).

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    November 12, 2003, 7:30pm, Commission Room at Town Hall
    Agenda includes Morehouse Farm Park update/discussion of DEP letters, no conclusion; O&G report on results of High School bid (next week Monday, Tuesday and Wednesday bid openings); sitework (including 3-5 school)/high bids and only 3 of them--discussions to come with lowest bidders; Design Competition re: W.M.S. Auditorium/Performing Arts Center proposed for end of January (F-T contract a consideration)--expert retained to organize this use of remaining funds in Auditorium budget-design development phase; bills reviewed by subcommittee ("About Town" did not stay).

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    October 29, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA - site video proposal (for long range record of construction), Army Corps update - soccer field intrusion causes OK to be withdrawn until further explanation and proof allows Army Corps approval to be re-issued, tree removal of ceremonial trees a major effort and will be pursued; plus O&G report and introduction of main leadership team.

    Weston School Building Committee/Building Committee, October 22, 2003 at 7:30pm, Commission Room
    "Pros and Cons" of Bisceglie start dates discussed as part of O&G report/report from secondary source indicates that this work will not move ahead at this time;  Morehouse Farm Park, DEP visit to campus and "pre-bid meetings" discussed - "About Town" will be videotaping the Selectmen's debate across the parking lot, so we will not be present at the Building Committee (to be ready for broadcast Monday, October 27th).

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE, October 15, 2003 at &:30pm, Commission Room at Town Hall
    Present:  8 of 10 members of the School Building Committee (missing two members of the Building Committee);  members of the School Board, administration staff, graduate student observer;  Parks and Recreation;  public.
    REPORTS:  Long report from O&G and Construction Manager on progress on all matters;  introduction of High School team construction leaders--discussed at the end of the meeting in public session re:  qualifications of this group for managing the complex project.  Discussion of bid alternates.

    WESTON BUILDING COMMITTEE/SCHOOL BUILDING COMMITTEE, OCTOBER 8 AT 7:30PM, COMMISSION ROOM
    Link to schedule for bidding HERE.  (Please note that precise dates may change, but the concept of sending everything out to bid in a timed release for Thanksgiving (indeed, we are grateful that construction is on the horizon (BANG, CLANG).  November 12 - 25 is the window when ALL bids are due (at this time).

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, October 1, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA/what happened - Ten (10) members of the School Building Committee were present...The most significant part of this meeting was a discussion of "Building Award" schedule, led by O&G.  We were not aware that approval to go to bid is so very, very close at hand, with release of drawing to Construction Manager next week sometime, with estimates for when bids would be returned all after Election Day except for "site work" - due November 3.  Everything else is later.

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, September 17, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, September 10, 2003, 7:30pm, Commission Room
    AGENDA
    1. Minutes August 27, September 3/approved
    2. Status of approvals:  Army Corps, CT DEP inland wetlands, CT DEP flood management, CT STC - DOT permit/no news - Hartford visit Thursday.
    3. Triton environmental invoices - meetiung with Triton President/payment to be made after final check off procedures
    4. O&G - introduction of proposed project manager, project engineer and project superintendent for 3 to 5 school/O&G staff (not AP - the partner organizarion) to be assigned to work on the 3-5 school
    5. F-T report/nothing new so no report
    6. Discussion of proposal from Construction Consulting Group for "MEP" constructability review services (?)/"About Town" did not stay for this item.

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, September 3, 2003, 7:30pm, switched back to Commission Room (overflow at Conservation)
    AGENDA
    1. Status of Required Approvals:  a)SFU  b)Army Corps  c)CT DEP Inland Wetlands  d)CT DEP Dam Safety  e)CT DEP Flood Management Certificate  f)CT STC-DOT/moving ahead--should know by end of the month
    2. Report on Soccer Field/moving ahead, no lights at this point
    3. Report by Leggette, Brashaeres & Graham on water supply/two new wells almost OK'd (pump tests ending at midnight--further paper work, but should be OK)
    4. O&G - Bid results on Bisceglie Park and Update on Morehouse Farm Park/below estimates for project (original) - together, Parks and Rec projects under Referendum budget
    5. Fletcher-Thompson - Architect's report/no news (relates to first item)

    WESTON BUILDING COMMITTEE/SCHOOL BUILDING COMMITTEE
    Wednesday, August 27, 2003
    AGENDA
    1. Item added to the agenda to discuss need for 30+ space pull-in angle parking on School Road for parking lot overflow during construction at High School (temporary)/Police Chief approves, superintendent, high school principal confirm need for SENIORS only/School Building Committee votes 6-2 in favor of request.
    2. Status of required approvals:/nothing final on any of them...Army Corps, CT DEP Dam safety, CT DEP Flood Certification, CT DEP Inland Wetlands, CT STC - DOT
    3. Milone&MacBroom:  requested changes at Morehouse Farm Park, DOT request of bypass lane at Bisceglie Park, Proposal from Milone&MacBroom for redesign of Bisceglie-Scribner Park/seeding hillsides underway, limit to ground disturbance proposed and approved by Building Committee on upper field (s);  bypass land a minor revision to widen travelway at entrance to Bisceglie Park suggested by State Traffic Commission.
    4. O&G update on Morehouse Farm Park/this report included construction scheduling for different access points (Fire Chief present).
    5. Invoices for payment/"About Town" left at this point.

    WESTON BUILDING COMMITTEE/SCHOOL BUILDING COMMITTEE
    Wednesday, August 20, 2003 7:30pm, Commission Room
    AGENDA/no action taken (not a quorum)
    1. Status of Required approvals (SFU, DEP [500 yr flood, Inland Wetlands, Dams, Sewage Disposal], DPH Water Supply, State Traffic Commission/DOT, Army Corps of Enginers);/Army Corps waiting for CT - looking to early September until all OK's are buttoned up.
    2. Report on Morehouse Farm Park and Bisceglie Park Projects:  Schedule, Current and projected costs vs. budget, O&G recommendations
    3. Report on Hurlbutt windows and H.S. Fire Alarm/looking good for being completed on time.
    4. Site Logistics Plan/to be discussed next week.
    5. Soccer Field Report/Tree Hearing Tuesday re:  trees to be removed for lights.
    6. Revson Property Line/survey shows Town owns land where neighbor built fence.

    WESTON BUILDING COMMITTEE/SCHOOL BUILDING COMMITTEE
    Wednesday, August 13, 2003, 7:30pm, Commission Room
    "About Town" did not attend complete meeting (we left at 9:30pm) - however, opening part of Building Committee public meeting Army Corps of Engineers spokesman spoke and indicated that he was awaiting CT DEP approval of flood management work OK (?) before he issued his findings.  General disruption caused by CT budget crisis (retirements of those handling Weston's application--also in Department of Public Health--causing delay in schedule).  We are now @30 days behind and in danger of running up against winter construction delays. 

    Wednesday, August 6, 2003, 7:30pm - CANCELLED

    Weston Building Committee/School Building Committee
    July 30, 2003, 7:30pm, Commission Room
    AGENDA:
    Fletcher-Thompson to present choice for "finishes" for 3-4-5 school and additions to Weston High School/done and approved, generally;  Board of Education to present the program for the Middle School Auditorium/done, and then Weston Education Foundation proposed to fund-raise for balance of cost...renovations at WMS revised;  discussion of the Zenon plant.

    WESTON BUILDIUNG COMMITTEE/SCHOOL BUILDING COMMITTEE
    July 23, 2003, 7:30pm, Commission Room
    AGENDA:
    Lots of discussion of...final site plan for 3-4-5 school, for approval;  O&G report a work in progress:  1)Morehouse Farm Park  2)Hurlbutt windows  3)Bisceglie-Scribner Park  4)High School Fire Alarm  5)Campus water supply;  F-T reported on SFU comments, progress, other;  Owner's Rep:  1)Soccer field  2)Zenon plant contract  3)recovery of bid bond (Hurlbutt) - good news!

    WESTON BUILDING/SCHOOL BUILDING COMMITTEE
    July 16, 2003, 7:30pm, Commission Room
    Project manager for Soccer Field introduced/experienced Weston resident;  Zenon plant proposal/to be OK'd by next week by MacDonald-Sharpe;  O&G Report - a)Morehouse including irrigation bids  b)Hurlbutt  c)High School Fire Alarm  d)Bisceglie-Scribner Park/discussed and progress reported on all fronts!

    WESTON BUILDING COMMITTEE/SCHOOL BUILDING COMMITTEE
    July 9, 2003, 7:30pm Commission Room
    AGENDA
    Fletcher-Thompson report/informal review with Army Corps, DEP, EPA, U.S. birds and fishes people just completed;  Review and discussion of high school final cost estimate led by O&G and F-T/search for possible revisions to material selection;  O&G report:  a)Morehouse/moving ahead but some decisions to be made soon on completion dates  b)Hurlbutt/in progress (window sample shown)  c)Soccer field/report that contract awarded for man-made material field  d)Modular classrooms/moving along (Board of Education report)  e)Morehouse irrigation out for bids (hopefully) 7-15  f)Bisceglie fields out for bid (hopefully) 7-22.  Quorum present, First Selectman - no votes taken.

    Weston Building Committee/School Building Committee
    Wednesday, June 25, 2003, 7:30pm, Commission Room at Town Hall
    Bills, (done at the end--did not stay for this);  COMPLETE membership of Building Committee and member of the School Building Committee take care of several important matters:  Ok sending out Fire Alarm bids for High School (existing).  Board of Education to pay some of this cost differential (I think that is what I heard).  Hurlbutt Window project moving ahead smartly;  Morehouse Farm Park still behind;  Artificial Turf bids to be reviewed by Field Committee (not using School Bond $$)--School Building Committee authorizes Owner's Rep to move this forward;  long discussion of final cost estimate for High School work. Construction Manager reporting that now 6% overage--however, some of this may be due to lag in updating drawings prior to estimator looking at them--Building Committee sees the need to have "bid alternates" for several pieces of the detail so that project can move ahead without delay.  "About Town" left the meeting at 9pm.

    Weston Building Committee/School Building Committee
    June 18, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA (quorum only of Building Committee--those items NOT involving Referendum projects voted upon)
    Minutes, McDonald-Sharpe contract, Milone&MacBroom contract, Triton (Parks and Rec) Bisceglie (3) invoices, McDonald-Sharpe (2) invoices.

    WESTON BUILDING COMMITTEE AND SCHOOL BUILDING COMMITTEE
    June 11, 2003, 7:30pm Library
    AGENDA
    Minutes; Playing Fields presentation (all weather proposal)/taken off agenda;  OK's sought for the following:  change order Resun/more to come;  Special testing lab contract/OK'd; McDonald-Sharpe contract/more to come; Milone and MacBroom contract for additional services/more next week;  Triton (P&R) 3 invoices/Parks and Rec to recheck prior to payment (by Town Administrator);  McDonald-Sharpe invoices - 2/more to come;  WHS phasing/discussion;  Fletcher-Thompson report/good progres on Xenon plant design--more to come; O&G report and review of final 3-4-5 cost estimate/over $1 million estimated on the high side--"add alternates" in bid to overcome any problems staying within budget.

    Weston Building Committee/School Building Committee, Wednesday, May 28, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA
    Minutes approval/done, invoices for payment/some OK; Owner's Rep report opens up discussion of timing of construction of fields and Army Corps progress, status of applications with Conservation Commission; F-T reports on treatment plant design, visual tools to explain project to Westonites, and latest on landscaping; O&G reports on contract administration and planning for construction (soon, we hope); continuation of environmental invoices from previous meeting--"About Town" left at 10pm before any decrision about this was made.

    Weston Building Committee and School Building Committee May 21, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA
    Approval of minutes; discuss and approve two (2) proposals for additional services from Milone & MacBroom;  discuss and approve Triton Environmental invoices/Some of the work done by both consulting firms OK'd;  more information asked from Parks and Rec. at next meeting...

    School Building Committee, May 14, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA
    Approve minutes/done;  F-T report on brick/on display on School Road; SFU - good news (OK's fpr major projects expected in mid-summer), stormwater management (in the works for School Road);  Sub Committee on finishes, colors, materials/met and reported and will keep meeting as issues emerge;  REVSON FIELD LEACH FIELDS/20' x 700' to DEP - waiting OK;  request for School Building Committee approval of funds for assistance to the Fire Marshal and Building Official/done;  O&G report on Hurlbutt windows and Morehouse Farm Park/windows to get new contractor and Morehouse Farm Parl on hold again;  invoices from Triton/to discuss next week.

    School Building Committee meeting May 7, 2003 cancelled;  item on Conservation Commission agenda Wednesday, May 7, 2003, Commission Room, "receipt of application:  installation of leach fields within 100 feet of regulated area at Revson Field (Town of Weston)."

    Building Committee/School Building Committee, Wednesday, April 30, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA

    Building Committee/School Building Committee, Wednesday, April 23, 2003, 7:30pm, Commission Room
    AGENDA:



    SPECIAL MEETING SCHOOL BUILDING COMMITTEE
    Tuesday, April 15, 2003, 7:30pm, Commission Room at Town Hall (no agenda posted 24 hours in advance)...
    School Building Committee, Wednesday, April 16, 2003, 7:30pm, Commission Room at Town Hall (canelled).

    Special Meeting of the School Building Committee/Building Committee Thursday, (April 10) on the Town Clerk's calendar Tuesday, 7:30pm, "CR"...cancelled.

    School Building Committee and Building Committee, Wednesday, April 9, 2003 at 7:30pm (NOTE: "members may want to attend the ATBM at 8:30pm in W.H.S."), Town Hall Commission Room
    AGENDA
    Approve minutes; sign plans for 3-4-5, sign forms for S.F.U. review;  Presentation of Scenario 3 costs.

    School Building Committee and Building Committee, April 2, 2003, 7pm, Town Hall Commission Room
    AGENDA


    Building Committee and School Building Committee, Wednesday, March 26, 2003 at 7:30pm, Commission Room at Town Hall:
    AGENDA
    1.  Attendance
    2.  Call meeting to order
    3.  Approve minutes of March 12 and 18/done
    4.  Chief Land will discuss security at Morehouse Farm Park - done, to be continued as matters develop.
    5.  Discussion of proposals from Engineering Firms for Campus Water Supply System - top two will be invited for next week's meeting
    6.  Discuss suggested Forum article - now the Referendum is set, how will this be done?
    7.  Discuss Fletcher-Thompson/Blades and Goven request for additional fees - put off for a bit
    8.  Request approval of additional services proposal from Triton Environmental - not sure what was done.
    9.  Request approval of Fletcher-Thompson invoices - not sure what was done
    10. Present Morehouse Farm Park bids-preliminary/"About Town" left at this point.

    Tuesday, March 18, 2003, 7:30pm, Commission Room at Town Hall - bills reviewed, proposals for water system briefly discussed and no decision made.  After this meeting, Sub-committee on Finishes went over high school lighting again.

    Conservation Commission denies (March 15, 2003) for the second time ("without prejudice") application by the Town of Weston for septic and playing fields and parking area at Bisceglie Park.  Previous denial July 2002--vote on that denial taken at a Saturday special meeting, reasons supplied later...reasons this latest time:
    1. The applicant has not adequately responded to the concerns or reasons set forth in the original denial in two of the three reasons stated and the issue of feasibility and prudent alternative is not adequately addressed.
    2. The applicant has not presented evidence that there will be no significant impact as a result of its proposed activity.

    T H E    R EV S O N   F I E L D   I S S U E    N E V E R    S E E M S    T O   G O   A W A Y . . . 
    WHO WAS IN CHARGE OF REVSON FIELD REDO 2011? WHO'S ACCOUNTABLE FOR ITS USE & CONDITION GOING FORWARD?  ANSWER:  BOARD OF EDUCATION
    FROM "ABOUT TOWN" NOTES (unofficial information) - one of the problems is that soils are compacted (and not very porous soils to begin with) at Revson; 12-14-11 - Wrong angle?:

    Weston schools accept Revson Field from town
    Weston FORUM
    Written by Kimberly Donnelly
    Friday, 20 July 2012 06:50

    Town and school officials walked the entire Revson Baseball Field on Monday and, for a change, they were very pleased.

    "It rained almost three inches last night, and Revson would be playable this afternoon," said Dave Ungar, head of the Parks and Recreation Department. "It's incredible ... in the past, the field would have been closed for three days... Even Bisceglie [ballfields aren't] playable today."

    Revson has been plagued with drainage issues since it was built during the school construction project nearly 10 years ago. Estimates to entirely reconstruct the varsity and JV fields ran to well over $1 million, so that option was never pursued.

    After numerous failed attempts to fix the field for less money, the town thought it finally had an affordable solution last year when it hired Aqua-Turf of Orange for about $145,000 to excavate, grade and replace the infield clay, sod, and loam in the infield and install new drains and repair the irrigation system in the outfield.

    But Aqua-Turf, which was supposed to finish the job in six weeks, still hadn't done the work to the town's satisfaction after almost nine months. The town declared Aqua-Turf had abandoned Revson.

    It hired, instead, Sports Turf Specialists to replace infield clay, National Irrigation to replace damaged and incorrectly sized irrigation heads, and Peloso and Sons to fix the sod. In addition, school maintenance crews helped get the field in shape.

    After the walk-through on Monday, officials found that the field is finally draining properly and the schools accepted the field from the town, Mr. Ungar said.

    "The project wasn't without its bumps and bruises, but it has really paid off," Mr. Ungar said.

    Walking the field with Mr. Ungar were First Selectman Gayle Weinstein; Town Administrator Tom Landry; John Conte, town engineer; Joanne Keating, finance director for the school district; Dan Clarke, the school district's director of facilities; and Rocco Popoli, head of field maintenance for the schools.

    Ms. Weinstein said last year, the school district took over the responsibility of maintaining all the school fields and grounds except for Revson. By accepting the field, the district will now be responsible for its upkeep, as well.

    "I think everyone is happy with what's finally happened, keeping in mind that no field will ever be perfect," Ms. Weinstein said.

    When the Babe Ruth baseball league finishes its season at the end of this week — it has been using the JV field at Revson — the entire field area will be completely closed to the public. School personnel will do work that is still needed on the JV field, and both fields will be allowed to rest "so they should be perfect for the fall," Ms. Weinstein said.
    Executive Session on July 5, 2012 goes for an hour- no action taken.

    ON THE AGENDA AT SPECIAL 8:45AM BOARD OF SELECTMEN 7/5/12
    FROM THE C.G.S. Sec. 1-200:
    (6) "Executive sessions" means a meeting of a public agency at which the public is excluded for one or more of the following purposes: (A) Discussion concerning the appointment, employment, performance, evaluation, health or dismissal of a public officer or employee, provided that such individual may require that discussion be held at an open meeting;

    Revson Field is 'beautiful' and 'amazing:' New contractors complete work in record time
    Weston FORUM
    Written by Kimberly Donnelly
    Wednesday, 27 June 2012 11:18

    Revson Baseball Field has been called a lot of things — many of which cannot appear in print — but rarely has it been called "beautiful." But that's just what First Selectman Gayle Weinstein called it when she got a look at it last week.

    "I'm so excited. It's looking beautiful!" she said. "The infield looks amazing" and "the irrigation system actually works," Ms. Weinstein said.

    By Monday of this week, much of the varsity field at Revson was completed, with just some details left to complete. This is no small matter for a project that has been ongoing — and has faced ongoing hurdles — for more than seven years.

    Ms. Weinstein said the infield was "re-renovated" by Dennis Brolin of Sports Turf Specialists, who replaced substandard clay; the irrigation system was "re-completed" last week by National Irrigation, which replaced damaged pipes with new, correctly sized ones; and Frank Peloso of Peloso and Sons fixed the sod, after lifting a 40x40 section, removing rocks and replacing topsoil, and leveling the area.

    Ms. Weinstein said there are still some small divots to be filled on the outfield and some hydroseeding to be done, and the sod has to rest for several weeks to allow it to take root before the field can be played on.

    The remediation work took just a few weeks, after nearly a year of missteps and inactivity by the contractor, Aqua-Turf, at the problem-plagued field. But the latest renovation efforts are just the latest in a long line of attempts to make safely playable a field that most agree was never properly built to begin with.

    History

    The baseball field was constructed just north of Weston Middle School during the $80-million school building project (which included building the intermediate school, renovating and adding to the high school, and constructing Morehouse Farm Park playing fields). A ribbon-cutting ceremony officially opening Revson took place in 2005.

    Flooding problems, like the ones seen here in March 2010, have plagued Revson since it was built in 2005. —Vivian Simons photo
    It has been plagued with drainage problems ever since, problems that seemed to grow exponentially every time the town tried to fix the field.

    An initial study done in 2006 showed drainage problems were caused primarily by compaction of the topsoil and low permeability of the subsoil, likely caused by heavy equipment on the field during the school construction. It was estimated at that time it would cost anywhere from $500,000 to upward of $1.2 million to completely tear up and replace the soil and the irrigation system and to properly regrade Revson Field.

    The town tried desperately to avoid the cost of entirely re-engineering the field, as well as the inconvenience of closing the field for a year or more.

    Over the years, the town has tried slowly mixing in new topsoil with the old; aerating and reseeding; using "shatter penetration" to break up the topsoil and then reseeding by injection; and adding more topsoil and clay.

    Field of glass

    At one point, in 2008, the town discovered that some of the topsoil that had been dumped on the field included dangerous shards of glass and other debris.

    The soil was eventually raked to remove debris, but the fracturing and aeration provided only temporary improvements. Drainage problems remained.

    The town tried for the next several years to make improvements to the pitch of the field and to replace some of the drains.

    But the baseball community cried foul and asked the town to come up with a long-term, realistic solution.

    Glass shards were found mixed into the topsoil at Revson in March 2008. —Patricia Gay photo
    Last summer, it looked like the town had finally devised that solution. With the help of a STEAP (Small Town Economic Assistance Program) grant, the town devised a plan to renovate the infield, replace sod, clay, and loam, improve drainage and irrigation in the outfield, and repitch the field — for both the varsity and junior varsity fields.

    The latest project got off to a bumpy start. The original project overseer withdrew and initial bids were scrapped so the project could be rebid to include a topographical elevation plan in the bid specifications.

    Engineering consultants Milone and MacBroom were hired to oversee the project and Aqua-Turf of Orange, headed by Marc D'Andrea, was hired last July to do the work.

    But heavy rains in the summer delayed the start of the project — which was originally expected to take four weeks — until late August. Then Tropical Storm Irene hit. There were sunny stretches in the fall, but they were interspersed with heavy downpours that often made it inadvisable to drive equipment on the already compacted field.

    But the mild winter made town officials question why work wasn't progressing more quickly. At one point, the lack of activity had the Board of Selectmen considering replacing Aqua-Turf with a new contractor. It stuck with Mr. D'Andrea, however, citing concerns about accountability.

    But the project continued to stall, with little progress being made throughout the spring. Problems with the irrigation system were not fixed to the town's satisfaction and it was discovered the contractor had installed the wrong kind of clay.

    Abandoned

    Earlier this month, after Mr. D'Andrea and Aqua-Turf failed to meet a deadline to complete punch list items, the town declared the contractor had "abandoned" the project.

    This allowed the town to hire several new people to come in and replace the clay, reinstall an adequate irrigation system, and properly resod the field.

    Most of this work was essentially completed last week, with just some "nitty gritty details" still to be done on the varsity field, according to First Selectman Weinstein.

    After being updated about the positive changes at last Thursday's Board of Selectmen meeting, Selectman Dennis Tracey praised the first selectman and the town administrator. "It's been a lot of effort, and you and Tom [Landry] have done a great job pulling it back together from the brink of disaster," Mr. Tracey said.

    "At the end of the day, once Aqua-Turf was off the project, we were able to make significant progress," Ms. Weinstein said earlier this week.

    According to Weston First Selectman: Contractor has abandoned Revson project
    Weston FORUM
    Written by Kimberly Donnelly
    Wednesday, 06 June 2012 12:55

    The town has claimed the contractor used the incorrect clay on the infields at Revson and that problems with a sinking outfield and a faulty irrigation system are his responsibility. —Kimberly Donnelly photo

    Nearly a year after it was started, the town has declared the Revson Baseball Fields renovation project abandoned by the contractor, Marc D'Andrea of Aqua-Turf.

    "This has been a painful process and it's been difficult for all of us. It's a shame," said First Selectman Gayle Weinstein on Monday. But plans are in place to resolve the problems on the field as soon as possible. "We are getting people we trust to come in and do the job correctly. Unfortunately, this guy held us up for the past month," Ms. Weinstein said of Mr. D'Andrea.

    "That's a complete lie," Mr. D'Andrea said when contacted by phone on Tuesday. "I did not abandon this... I met or exceeded all deadlines. I worked with them very diligently. This is not right on their part."

    The first selectman said the good news is the town withheld a final payment of $46,000 from Mr. D'Andrea, and that should be enough to do the necessary repairs to the fields.

    "These people are unruly and nothing is ever good enough... Their intent is not to pay me," Mr. D'Andrea said.

    The project

    Aqua-Turf of Orange was hired by the town in July 2011 for $144,900 to do excavation, grading and replacement of infield sod, clay and loam, and to install drains in the outfield to try to improve the drainage problems that have plagued Revson for years.

    Work progressed so slowly, however, that the town looked into hiring a new contractor in November 2011. Aqua-Turf stepped up its efforts — until the winter weather made it impossible to keep working — and the town agreed to continue with Aqua-Turf.

    Ms. Weinstein said at that time that one of the biggest concerns with regard to changing contractors was that if there is a problem later with the field not draining properly — Revson's chronic problem — a switch in contractors part way through construction would give too many people the opportunity to point fingers, ultimately making it impossible to determine responsibility.

    "We had to take that into consideration, especially given the history with Revson," Ms. Weinstein said at the beginning of December 2011.

    During the course of digging up the outfield in the fall and then later in the spring, several things happened. Some irrigation pipes were damaged by Aqua-Turf's equipment. But, everyone was aware that would likely happen, and replacing those pipes and irrigation heads was included in the project. Ms. Weinstein said the contractor claimed he did, in fact, replace the broken irrigation lines, but later, after sod was put on the outfield and died in portions, the town suspected there were still damaged lines.

    Mr. D'Andrea confirmed this week he did replace the irrigation system. The field was dropped by two feet and the irrigation system was six to eight inches underground, so he knew ahead of time it would have to be replaced.

    Before construction began, he marked with stakes where the sprinkler heads were located, Mr. D'Andrea said. When he reinstalled the new system, he did so using the original measurements, even adding a few additional ones, he said.

    "They still think it's not done right. They inspected it and said it was OK, then they said later it wasn't," Mr. D'Andrea said. "There's no problem with it. It's done."

    Removing debris

    The other thing that happened this spring was the town's public works department helped to remove some boulders, rocks and debris from the outfield when Mr. D'Andrea claimed it would cost more money for him to do it because he didn't have the necessary equipment. Now, with portions of both the varsity and junior varsity outfields "sinking," Ms. Weinstein said Mr. D'Andrea is claming the outfield is not his responsibility because the DPW worked on the field.

    Mr. D'Andrea said he was not aware when he began the project the extent of the debris he would find under the surface.

    "We've uncovered cement fence posts, an iron catch basin, gates, a swimming pool, part of a house, tree roots — a lot of crap and nobody told me about this. This was built incorrectly originally... The entire site — the conditions were horrid," he said.

    Mr. D'Andrea said he has "documented proof" that it was the DPW that caused the damage to the outfield. He said he had graded the field to the proper specifications and the town engineer OK'd it. "It was pitched perfectly and ready to go," Mr. D'Andrea said.

    The very next day, he continued, the town brought the DPW in to clear the rocks and debris. "They made their mess," he said.

    Mr. D'Andrea also said the town workers wasted time and effort because they "dug everything up" instead of simply breaking up smaller rocks, which would have been OK.

    "But whatever I said or suggested was questioned," he said.

    Clay

    Over the last few weeks, it's the infield that has been a bigger problem than the outfield.

    The contract with Aqua-Turf specified DuraEdge Classic, an infield clay used on professional baseball fields, be put at Revson.

    When clay was brought in to Revson, several parents pointed out that the clay at the junior varsity field and the varsity field looked different — and neither looked quite right. Mr. D'Andrea insisted he used the DuraEdge Classic, and that he installed the specified 180 tons, as per the contract, Ms. Weinstein said, but the town sent the material out to be analysed.

    In the meantime, the town wanted to order more clay but was unsure how much was needed. A representative from DuraEdge came to look at the field, and he said not only was the clay that had been installed not theirs, but it contained large aggregate that was "not suitable for play," Ms. Weinstein said.

    The material on the field now is a mix of red clay, red infield mix, and red stone dust. "We were told it is more appropriate for a warning edge than an infield," Ms. Weinstein said.

    She said DuraEdge confirmed that Mr. D'Andrea ordered the correct clay from them, but he never picked it up. The contractor told town officials he found it elsewhere for less money, but the town has not seen confirmation of that, the first selectman said.

    On Tuesday, Mr. D'Andrea said of the town's claim that he used the incorrect clay, "They are incorrect." He said he followed the specifications in the contract. He believes the problem has more to do with a sales representative who was "bitter about not getting the sale."

    Mr D'Andrea said he had the clay tested and told the town what needed to be done to fix the problem, but they "just kept forcefully making these deadlines."

    Ms. Weinstein said legally, the town had to give Aqua-Turf time to make good on the contract. She said Mr. D'Andrea was given until noon last Thursday, May 31, to address the outfield, clay, and several other "punchlist" items. When the town didn't hear from him, it was determined Aqua-Turf had abandoned the project.

    The town has ordered clay directly from DuraEdge — DuraEdge Recreational, which is slightly less expensive and easier to maintain than the originally specified DuraEdge Classic, but still acceptable and "far superior" to what is there now, Ms. Weinstein said.

    Irrigation

    Dennis Brolin of Sports Turf Specialties is scheduled to install the clay on the varsity field on June 13 or 14, depending on the weather. At that time, he will give the town a quote to replace the clay on the JV field, but he told the first selectman finding a time he is available to do it might prove difficult.

    An inspector from National Irrigation came to the field on Friday, June 1. The inspector "feels strongly that the outfield issues are due to cracked irrigation lines," Ms. Weinstein said in an email update sent Saturday, June 2, to some members of the baseball community and several town officials, including the selectmen and the finance board chairman.

    National Irrigation has agreed to come at the end of this week or the beginning of next (depending on weather) to do a full inspection of the irrigation system, blowing all the lines and locating cracks on any of the sprinkler heads, Ms. Weinstein said. The inspection alone is expected to take about three days, and then any necessary repairs would need to be scheduled.

    Ms. Weinstein said repairs to the sinking outfield were supposed to sart this week, but they will be postponed until the irrigation work is completed, since that might entail having to dig up the field in places.

    "We have hired Frank Peloso to do the outfield work, and he is ready to begin as soon as National is finished with the irrigation system," Ms. Weinstein said in her email.

    Ms. Weinstein said, depending on the extent of the irrigation system damage, she is hopeful the town has enough money from the original project budget to cover the cost of replacing the clay on both the varsity and JV fields and fixing both outfields.

    The first selectman acknowledged that Mr. D'Andrea might try to sue the town for the $46,000 he was not paid, but she is not overly concerned. "We have documented all that he has done wrong, including having letters from Dura Edge proving that he installed the wrong material. He'd be stupid to sue us," she said in her email.

    Mr. D'Andrea said he, too, has documented proof that he did the job properly and he is not responsible for the problems that exist at Revson now.

    "I completed to spec everything. I went over and above what I had to do," he said.

    Mr. D'Andrea claims the town "forced" him to work when he shouldn't have — when the field was too wet — which caused more damage. He said he met often with officials who were "unruly" and unreasonable. "It was like talking to a brick wall. They don't understand."

    Mr. D'Andrea believes he has been caught in the middle of a political mess. "I was put through a nightmare... There have been so many irrational people on this project that couldn't come to grips. It's severely affected my health" both physically and mentally, Mr. D'Andrea said.


    Selectmen discuss Revson on Dec. 14, 2011
    Revson contractor almost strikes out
    Weston FORUM
    Written by Kimberly Donnelly
    Thursday, 01 December 2011 00:00

    The town almost put in a pinch hitter at Revson baseball field this week, but decided at the last minute to stick with its starting line-up.

    First Selectman Gayle Weinstein said on Monday the town had solicited bids last week from contractors interested in taking over construction at the ball fields just north of Weston Middle School. She had called a special meeting of the Board of Selectmen to determine whether to switch contractors on the project because she and other officials — as well as many residents — were so unhappy with the lack of progress at Revson.

    “We were incredibly concerned by the lack of activity we were seeing,” Ms. Weinstein said. While weather has certainly been an issue this fall, “we had plenty of nice days we felt the contractor should have been working, but he wasn’t,” she said.

    This past summer, the town hired Aqua-Turf of Orange for $144,900 to do excavation, grading and replacement of infield sod, clay and loam, and the installation of drains in the outfield to try to improve the drainage problems that have plagued Revson for years.

    Much of the field was dug up, but then work seemed to reach a standstill. Piles of dirt that were there since early October were still untouched last week.

    Ms. Weinstein said town officials met with Marc D’Andrea, principal with Aqua-Turf, a week ago Saturday to express their concern at the lack of progress. He said he would be done in two weeks, Ms. Weinstein said, but then over the next three days, only one small pile of dirt was moved.

    The equipment and manpower allocated for the job “was completely insufficient,” the first selectman said.

    Wet weather has definitely played a role in the delays. Ms. Weinstein said Mr. D’Andrea said he was being cautious about driving heavy equipment on the wet soil because of past problems with compaction on the field.

    However, Ms. Weinstein said Town Engineer John Conte, Town Administrator Tom Landry, Parks and Recreation Director Dave Ungar, and engineering consultant Tom Shiel from Millone and MacBroom agreed there had been many days when the weather was good and the ground was dry enough, but Aqua-Turf was nowhere to be found.

    “Moisture has been miserable this year,” Mr. Landry said. “But in terms of temperatures, we’ve had good luck.”

    [Workers roll out sod at Revson Field on Tuesday, Nov. 29. —Patricia Gaty photo]

    Workers roll out sod at Revson Field on Tuesday, Nov. 29. —Patricia Gaty photo
    That’s important when it comes to laying sod on the field, Mr. Landry said. Once there is an extended period of cold and frost, sod companies stop cutting sod, and once it’s cut, there is only about a one-week window to install it, he said.

    Even though temperatures were predicted to remain mild this week, the weather window is bound to close. “There is a real sense we are living on borrowed time,” Mr. Landry said.

    Plan B

    Last week, town officials did not feel as if Aqua-Turf shared their sense of urgency. “We had to come up with a Plan B,” Ms. Weinstein said. But, she added, they knew if they were going to change contractors, it had to happen soon.

    The goal is to have Revson ready for the start of the Weston High School Baseball season on March 19, Ms. Weinstein said.

    And so, the day before Thanksgiving, the first selectman posted notice of a special meeting to be held Monday, Nov. 28, to determine whether a new contractor should be hired. Several contractors walked the field last Friday and submitted bids.

    But over the weekend, Ms. Weinstein said Aqua-Turf workers were at Revson and were “able to get a significant amount of work done... We had a conversation with [Mr. D’Andrea on Monday] about his need to continue to make that kind of progress and to meet the deadline,” Ms. Weinstein said.

    She said the town did receive two new bids on Monday, but ultimately decided to “continue the course” with Aqua-Turf.

    Mr. Landry said, “We looked at all our options... We think this is our best option.”

    Ms. Weinstein said the biggest concern with regard to changing contractors was that if there is a problem later with the field not draining properly — Revson’s chronic problem — a switch in contractors part way through construction would give too many people the opportunity to point fingers, ultimately making it impossible to determine responsibility.

    “We had to take that into consideration, especially given the history with Revson,” Ms. Weinstein said.

    Weston tries to delay wetlands remediation until next year
    Weston FORUM
    Written by Kimberly Donnelly
    Thursday, 18 August 2011 00:00

    Students beginning the new school year at Weston Middle School and Weston High School may be heading into the midst of a major construction zone.

    Town and school officials are hoping a letter from Weston Superintendent Colleen Palmer to the Army Corps of Engineers will allow the town to delay the start of wetlands remediation work required on the school campus — but the work has already been delayed for several years.

    The Army Corps of Engineers notified the town last Friday, Aug. 12, that it must begin the first phase of remediation work this fall so that the second phase can take place in October.

    Tom Landry, town administrator, said the first phase consists of removing “thousands and thousands of cubic yards” of dirt and other material from the field between the middle and high school. The second phase involves crafting a new wetlands area; the plants required to create the wetlands need to be planted in October in order for them to “take” properly, Mr. Landry said.

    Building project

    The requirement to remediate the wetlands is a result of the school building project that began almost a decade ago and included building the new intermediate school, and an addition and renovations at the high school. Mr. Landry explained that during construction, some of the wetlands were filled in. In order to be able to do that, the town agreed to construct wetlands elsewhere, he said.

    The town did that in five different locations, “but they didn’t take,” Mr. Landry said.

    A resident complained to the Army Corps of Engineers, which in turn told the town not to worry about four of the smaller areas. As far back as 2009, “They said, ‘If you try to reestablish the wetlands there, it will be a waste of time, so we won’t make you do it,’” Mr. Landry said.

    However, the corps did want the town to try to remediate the larger area between the middle and high schools.

    So the town hired an engineer, Triton Environmental, to do bid specifications and the project went out to bid last summer. Mr. Landry said the engineer estimated the work would cost about $120,000 to $150,000; $120,000 was budgeted to cover the cost.

    When the bids came back, the low bid was $280,000, and the second lowest was $350,000.

    Mr. Landry went back the engineer, who agreed to go back and talk to the bidders about what was driving the costs so high and to see if there were any specs that could be changed to make the cost more reasonable.

    The town asked the Army Corps of Engineers if it could put off the work until the following summer — this summer. The corps agreed to an extension.

    “The engineer finishes his conversation with the bidders and some things were changed in the specs,” Mr. Landry said. There was a plan to have those items done by town employees or separate contractors in order to save money.

    This spring, a town meeting approved an additional $120,000 — to be added to the already approved $120,000 — for the work, and a second bid package went out.

    But when those bids came back, the low bid was $329,000.

    Why so high

    “The engineers still don’t know why they are coming in so high,” Mr. Landry said, although one possibility is the fact that contractors have to get all their equipment to the site two different times — once for phase one, when material is removed, then again in October to plant, he said. “But we’re going to have to do the work regardless.”

    Because the town has already delayed the project for a year, Mr. Landry was concerned the Army Corps of Engineers would not simply grant another extension. The town instead asked the corps if it could “contract for the work now so they know we are doing it, but not actually do the work until next summer,” he said.

    The corps of enginners said it would like a letter from the schools explaining why the work would be so intrusive, Mr. Landry said. Dr. Palmer agreed to write the letter, which Mr. Landry will mail this week. “They will decide if they will permit us to do the work next summer or not. It’s up to them,” he said.

    Dr. Palmer said there are several reasons why the phase one work would be extremely disruptive while school is in session. Some of the buildings are not fully air conditioned, so at the beginning of the school year, many windows are normally open, exacerbating what would be a noise problem regardless, she said.

    Also, students would not have access to the field; heavy machinery on site would pose a danger to students and staff; and it would limit outdoor access for all middle school students, she said.

    “We have to remediate ... but with appropriate planning, we might be able to better prepare for this,” Dr. Palmer said.

    In any event, phase two work will be done in October: The question is whether it will be this October or next.

    “Our intention,” Mr. Landry said, “is to try to do the heavy excavation when school is closed, but we can’t plant the plants until October,” and that is no small job, either. “It’s not just a couple of guys with shovels. It will be pretty disruptive, too.”
    Rain delays plague Revson Field work
    Weston FORUM
    Written by Kimberly Donnelly
    Thursday, 18 August 2011 00:00

    Construction work to try to fix the flood-prone Revson Baseball Fields has been delayed — due to flooding.

    “There’s about seven inches of rain on Revson right now,” said First Selectman Gayle Weinstein Monday morning.

    Aquaturf of Orange had been expected to start work last week on the $145,000 project, that incudes excavation, grading and replacement of infield sod, clay and loam, and the installation of drains in the outfield of the high school’s varsity and junior varsity baseball fields, located just north of Weston Middle School.

    Heavy rains last week and over the weekend continued at the beginning of this week, drenching the field and making work impossible to begin, said Tom Landry, town administrator.

    Once it does begin, work is expected to take about four weeks.

    According to the bid specifications for the job, contractors were required to finish the work at Revson by Aug. 26. However, Mr. Landry said because the delay is not the fault of the contractor, the town will likely grant an extension if needed.

    How could low bid be less than half the high bid?
    Low bid for Revson Field in Weston comes in at $144,900
    Weston FORUM
    Written by Kimberly Donnelly
    Thursday, 07 July 2011 00:00

    After reviewing the three bids submitted for drainage work at the Revson Baseball Fields, the town has identified the low bidder.  Aquaturf of Orange submitted a bid total of $144,873 for the excavation, grading and replacement of infield sod, clay and loam, and the installation of drains in the outfield.  Tom Landry, town administrator, said the work will be done on both the varsity and the junior varsity fields, which are located on School Road to the north of Weston Middle School.

    The other two bids received were from Kuwalksy Brothers of Westport ($198,369) and BDE Sports Turf of Monroe ($314,970).

    “There was a pretty good range,” Mr. Landry said. He explained that the bid specifications asked bidders to provide costs for five individual items, and there was “quite a variance” on some of those.

    The items included:

        A base bid on the infield replacement and drainage work at the varsity field;
        An add alternate to laser grade the right and center field high elevation points;
        An add alternate to install sod on the newly graded outfield area;
        A base bid on the infield replacement and drainage work at the junior varsity field; and
        An add alternate of additional drainage work at the junior varsity field.

    Mr. Landry said it looks like the town does have enough money put aside for the project to do the work on both the varsity and JV fields. Half of the cost of the project is coming from an $86,000 state STEAP (Small Town Economic Assistance Program) grant. The grant requires the town to match the funds given to it; those matching funds have already been approved by the town.

    All three bidders did a mandatory walk-through of the site with Milone and MacBroom, the engineering consultants hired by the town to oversee the Revson project. Before recommending Aquaturf, however, Milone and MacBroom will talk to Aquaturf to make sure it fully understands the scope of the project, Mr. Landry said, and Dave Ungar, director of Parks and Recreation, will check Aquaturf’s references.

    Mr. Landry said an application will be reviewed by the Conservation Commission at its next meeting on Tuesday, July 19. If approved, the Board of Selectmen will likely be asked to award the bid at its regularly scheduled meeting later that week on Thursday, July 21.

    Contractors are required to complete the work between July 25 and Aug. 26.

    PARKS & REC MEETING MONDAY JUNE 13, 2011
    Parks & Rec has item on its agenda June 13, 2011 "Revson Field renovation project status" so "About Town" attended.  Besides the regular review of operations (fields) and review of proposed gift to Little League fields operations at Bisceglie, commissioners wanted to know what the real story was behind Revson report in the FORUM.  And were reassured by knowledge that excellent engineers will be observing.

    Weston's Revson Field project: Dr. Dest bows out
    Weston FORUM
    Written by Patricia Gay
    Wednesday, 08 June 2011 11:12

    William Dest, a soil scientist hired by the town of Weston to provide third party oversight on renovations to Revson Field, has withdrawn from the project.

    Dr. Dest, who is from Wethersfield, has worked for the town on numerous projects in the past, including an evaluation of Revson Field for Milone and MacBroom engineering consultants. He was supposed to oversee the current $186,000 drainage project to alleviate some of the flooding issues on the Revson baseball field.

    But, Dr. Dest said due to a number of phone calls and e-mails from people opposed to the project, he decided to withdraw from it.

    “I am very unhappy,” said First Selectman Gayle Weinstein. “I think it’s a detriment to the town that Dr. Dest has decided not to work on the project because he was getting inundated and peppered by phone calls and e-mails from members of the community. Now we have seen what happens when people try to micromanage projects to that level,” she said.

    “Several people called him again and again. I think he didn’t need that kind of aggravation in his life,” said Tom Landry, town administrator.

    According to Dr. Dest, he received calls and e-mails from three Westonites. He wouldn’t name the callers specifically or what issues they had, but said, “I could see there were some differences as to what people thought about the project. I have always enjoyed a good working relationship with the town and just don’t want to get involved in its politics.”

    On Tuesday, June 7, Selectman Dan Gilbert and Weston residents Jim Maggio and Robert Pritsker acknowledged they had contacted Dr. Dest.

    Dr. Gilbert said he was disappointed Dr. Dest had withdrawn. “He has an excellent reputation and was going to act as an independent third party to make sure we were on track,” he said.

    In a recent e-mail to Dr. Dest, Dr. Gilbert said he was happy to hear he had been hired for the project and had been wanting the town to hire him since November. Dr. Gilbert asked Dr. Dest to review the project’s bid specifications to ensure the work would improve drainage on the field.

    “My goal was simply to get everyone on the same page. I think this is unfortunate for the town,” Dr. Gilbert said.

    Dr. Maggio said he had no objections to Dr. Dest. He contacted him to find out if he had reviewed the plans for the drainage project because he had concerns that the plan would be effective.

    “My big issue with this project is, where is the science behind the plans to support that the piping system being proposed will work?” Dr. Maggio said.

    Mr. Pritsker said he, too, was in Dr. Dest’s “corner.” As the parent of a boy who plays baseball, he said he had concerns about whether the proposed project would work.

    “We’ve had a string of embarrassments on work done to this field. The original $1.2-million Milone and MacBroom proposal, which came from Dr. Dest’s recommendations, would work if done to the infields. That is a guaranteed home run,” he said.

    He had doubts that the $186,000 project would do any good. “I think it is an absolute waste of money and wanted to find out from Dr. Dest if he thought the project would work in light of what he had proposed in the Milone and MacBroom report,” Mr. Pritsker said.

    Parks and Recreation Director Dave Ungar said in light of Dr. Dest’s withdrawal, the town has hired the other bidder for oversight of the project, Milone and MacBroom. While Dr. Dest’s proposed fee was $5,400, Milone and MacBroom’s fee is $6,000 plus direct expenses, which could add up to a total of $6,750.

    “We have a finite budget for renovation to make the field better,” Mr. Ungar said. “Is the field going to be perfect? It won’t be. We’re trying to make the field safer and more playable and drain somewhat better. Do we have the capital to rip the entire field out and start over? No. We’ve talked to the finance board many times over and have gotten clear marching orders to make the field better, and make it more playable for a reasonable dollar amount that the town can swallow,” Mr. Ungar said.

    “No one expects the field to be perfect. We are hoping for decently playable,” Ms. Weinstein said.

    Weston gets STEAP grant for Revson Field
    Weston FORUM
    Written by Kimberly Donnelly
    Wednesday, 06 October 2010 11:42

    Weston received notice last week that its application for an $86,000 grant to help repair the ailing Revson Field was approved by the state.

    The town is receiving the money from the Connecticut Small Town Economic Assistance Program (STEAP). STEAP provides financial assistance for projects that encourage economic development and preserve the character of the state’s less-populated towns.

    “I’m so excited!” said First Selectman Gayle Weinstein earlier this week. She credited Tom Landry, town administrator, and Dave Ungar, parks and recreation director, for filing the grant application and following through. “I’m very grateful for all their work,” she said.

    The money will be used to make improvements at the Revson baseball fields next to Weston Middle School on School Road, primarily to repair drainage in the outfield, fixing the pitch of the infield, and maybe for aeration, Ms. Weinstein said.

    The proposed infield renovations include the removal and disposal of 7,500 square feet of current sod and all clay; the installation of 66 yards of screened topsoil, the addition of clay bricks to the pitcher’s mounds and home plate areas, and grading to the turf and skin.

    Drainage renovations include the installation of two curtain drains on each field running down the first and third base lines to catch infield water runoff and channel it to storm drains on School Road; and the installation of Hydraway drainage systems in the infields and outfields.

    The total cost of the entire project is estimated at $156,200.

    Gov. M. Jodi Rell announced the STEAP grant disbursement, and explained why she feels the Revson project is deserving of the money. “These funds will help alleviate the chronic problem of standing water at Revson Fields,” Ms. Rell said. “Parents have sometimes been reduced to using ‘kitty litter’ to dry the fields for ball games, even though other fields in the region have been perfectly playable.”

    Revson Field is used primarily by the Weston High School baseball team and several other leagues, and has a history of flooding and standing ground water, making it often unusable for play. Past attempts to remediate the field have failed.

    The state-funded STEAP program provides funds to eligible towns for economic development, community conservation and quality of life projects. To be eligible, a town must have a population of less than 30,000 residents, not be designated as a distressed municipality or a public investment community and not have an urban center.

    A total of $20 million in STEAP funds for 115 towns was approved when the state Bond Commission met Aug. 17. The funds will enable 134 projects across the state to move forward.

    Ms. Weinstein pointed out that the STEAP grant requires towns to match the funds given to them. She had thought she might put the issue on tonight’s Board of Selectmen agenda, but, while the town was told it was approved for the grant money, it has not yet received the official paperwork.

    Ms. Weinstein said, as anxious as she is to move forward, she is going to hold off on starting the process of approving the matching funds until that paperwork comes through.

    The selectmen must first approve the $86,000 in matching funds, and then the finance board needs to approve it. The town must also decide whether the money will come from a supplemental appropriation from this year’s budget or if it should be put into next year’s budget, Ms. Weinstein said.

    The Parks and Recreation Department has had three experts look at the field in recent weeks, including the groundskeeper from the Bridgeport Bluefish baseball team. The good news, Ms. Weinstein said, is they all seem to be in agreement about what should be done to fix the fields, short of complete replacement, which is estimated to cost upwards of $1.2 million.
    Revson Field's water woes: After five years where do we go from here?
    Weston FORUM
    Written by Patricia Gay
    Wednesday, 05 May 2010 11:42

    When Revson Field on School Road in Weston officially opened on May 14, 2005, there was a ribbon-cutting ceremony and much excitement about the two new baseball diamonds that were about to emerge.

    But unlike real diamonds, any sparkle and brilliance the ballfields had quickly faded. It is doubtful there will be much of a fifth year anniversary celebration for Revson next week.

    Responding to complaints from organizations that use Revson Field, First Selectman Gayle Weinstein met last week with members of the Board of Education, Parks and Recreation, and other town officials to come up with a strategy for dealing with Revson’s future.

    She plans to discuss the meeting further with the other selectmen Thursday, May 6, at 7:30 at town hall.

    “One thing that came out of the meeting,” Ms. Weinstein said, “is that maintenance at Revson has not been handled the best it can be.”

    Plagued

    In the past five years, Revson has been systematically plagued by drainage problems, resulting in continous standing water in the outfield and infield. Most noticeable in the spring — when other town fields are open for business after a rainstorm — Revson has had to occasionally close.

    The high school varsity baseball team, which uses Revson as its home field, has been especially affected and has forfeited games because the field was deemed unfit for play. Last year, parents resorted to putting kitty litter on the infield to soak up some water and make it playable.

    A report done by Milone & MacBroom civil engineers in 2006 identified multiple deficiencies in Revson’s design and construction, and offered solutions ranging in cost from $500,000 to $1.2 million — all involving closing the field for at least a year.

    Parks and Recreation Director Dave Ungar said at present the town is not planning a complete overhaul. “To renovate the field entirely would cost a huge amount of money. We are looking for cost effective ways to keep the field playable at this time and avoid digging the field up completely. We are maintaining it the best we possibly can to make sure the baseball teams have a facility they can use,” he said.

    Deficient conditions

    Before being converted to two baseball fields, Revson was a soccer field. It was re-constructed in 2005 at the same time as the sewage treatment plant across the street, as part of the School Building Committee project for the intermediate school and high school.

    “Revson Field has deficient conditions and that’s what everyone has inherited — a facility that isn’t what it is supposed to be,” said Tom Landry, town administrator.

    Septic leaching fields for the treatment plant were installed beneath Revson. When the field was dug up to install the septic fields, topsoil taken from the field was put into mounds and eventually placed back on top of Revson.

    Critics of the project claim that after Revson was dug up, it was covered with heavy clay content and impervious muck from other parts of the building project.

    Mr. Landry said that wasn’t the case. “The same stuff that was dug up while working on the leaching fields was put back on top. There was also some stuff used from [what is now] the turf field, but that wasn’t the reason for the problem. The problem was the characteristics of the material were prone to compacting. It became so compacted it was virtually like stone, and water couldn’t penetrate it,” he said.

    After the original soil was re-added, an additional foot and a half of topsoil was spread over the field. “The water goes through the topsoil just fine, but when it reaches that hardpan, the water just sits there. Grass roots are just floating in water and there isn’t healthy, vegetative growth on the field,” Mr. Landry said.

    When asked if re-shaping the slopes on Revson turned it into a “bowl” shape that could have affected drainage, Mr. Landry said that wasn’t the case and the fields did not become “bowl shaped.”

    He also said wetlands mitigation the town was supposed to do on another part of the school property did not contribute to Revson’s problems either.

    Fracturing and aeration

    In October 2007, the town approved a supplemental appropriation of $65,000 to pay an outside company for the fracturing and aeration of the field in order to try to improve drainage.

    The company that was awarded the contract subsequently dumped topsoil that contained glass and other debris on the field, requiring intensive raking to make it suitable for play.

    In the end, the fracturing and aeration provided only temporary improvement.

    “There were several fixes, and anecdotally I was told the field was better for awhile, but it is back to how it originally was with very slow water drainage. The problems are worse and aren’t getting better,” Mr. Landry said.

    In the upcoming fiscal year, starting July 1, the town has budgeted $20,000 for repairs to Revson Field. Sports organizations expressed concern that the $20,000 is just a “Band-Aid” approach and will not satisfactorily fix the drainage problems.

    “We had a frank and earnest discussion at the meeting this week. The goal this year is to improve maintenance and keep the fields in a playable condition. Eventually a more expensive solution that involves digging up the entire field may be necessary. But with a price tag of $1 million plus, it is not something we can put in the town’s capital budget right now,” Mr. Landry said.
    Teams overcome obstacles to make use of Revson Field
    FORUM
    by Patricia Gay
    May 29, 2008

    Despite a rocky start this spring, baseball teams have been able to utilize Revson Field.

    “The high school baseball team played games on the field, and the Babe Ruth League is using it. I’m glad the seniors were able to have a home field,” said Dave Ungar, Parks and Recreation director.

    Use of the ballfield was in jeopardy in March, when a large quantity of glass and debris was found embedded in the outfield.

    In November 2007, the town contracted with Athletic Field Services of Westchester to aerate the field in an effort to provide better drainage. The field has a history of retaining a lot of water when it rains. The company also deposited 160 tons of topsoil in the outfield.

    In April, after glass was discovered in the outfield, the company came back twice to rake and remove the debris.

    During this same time period, St. Joseph’s College on Long Island reported similar problems on a soccer field that was also covered with debris-laden topsoil supplied by Athletic Field Services.

    Still found

    After the raking, some shards of glass and other foreign objects were still found on the field. So five weeks ago, Tom Landry, town administrator, said he sent a follow-up letter to the company’s owner, Flavio LaRocca, asking him to come back and look at the field again — something Mr. LaRocca promised he would do if the town still had issues after the second raking.

    Mr. Landry said he received no response to his letter, so he sent another one about a week ago. Still getting no response, Mr. Landry said he started calling Mr. LaRocca. “We’ve been playing telephone tag. I called again and implored his secretary to have him call me,” Mr. Landry said.

    Mr. Ungar said the raking helped quite a bit, and the town’s groundskeepers pick up foreign objects when they see them. “Our main concern was the liability of a field that had debris on it,” Mr. Ungar said.

    Positive note

    On a positive note, Mr. Ungar said he has received feedback from the high school athletic director and varsity baseball coach that field playability was adequate this year and the fields have drained better than in the past couple of years.

    “It’s hard to say because there was no rain for a long period of time, and then the rain seemed to come on weekends,” Mr. Ungar said.

    But he thought the aeration process may have helped with drainage.

    The field was scheduled to have more aeration work done this spring, but after the debris was discovered, the next phase was put on hold. “My hunch is the project may go out to bid,” Mr. Ungar said.

    The project did not go out to bid when Athletic Field Services was hired by the town’s Building Committee in November. Balking at a price tag of upwards of $1 million to re-engineer the field, at the urging of the Building Committee, the town instead opted to hire Athletic Field Services to use a much less expensive “shatter penetration and aeration” method to try to remediate the field.

    Committee member Don Gary, who worked on the Revson project, said he had no immediate comment about next steps for the field. 
    Revson is not the only ‘Field of Glass’ - Soccer field on Long Island has the same problem
    Weston FORUM
    Mar 26, 2008 

    When mysterious shards of glass and other debris were found embedded throughout the outfield at Revson Baseball Field two weeks ago, the news was an unwelcome surprise to town officials and the Weston community.

    “It’s pretty unimaginable,” Tom Landry, town administrator, said. Resident Bob Walpuck called Revson a “field of screams.”

    But when Don Lizak, the athletic director of St. Joseph’s College in Long Island, heard about the situation in Weston, it came as no surprise to him.  Mr. Lizak has had to contend with large quantities of glass on one of the playing fields on his college campus, too.

    “In December, one of our physical plant workers was walking along the soccer field and discovered pieces of glass all over it,” Mr. Lizak said.

    His descriptions of the glass fragments found there sounded just like those uncovered at Revson. “There were all kinds of thick glass pieces, pottery, ceramics, and a lot of other trash and debris. It was very dangerous,” Mr. Lizak said.

    Common bond

    As it turns out, Weston, Conn., and St. Joseph’s College in Patchogue, Long Island, have a common bond.  Both utilized the services of Athletic Field Services Inc. to supply their fields with topsoil.  Athletic Field Services, a company based in Larchmont, N.Y., bills itself on its letterhead as “Specialists in athletic field construction, renovation, and maintenance services.”

    In early November 2007, the town of Weston hired Athletic Field Services to remediate drainage problems on Revson Field utilizing a “shatter penetration and aeration” method.  The town also contracted with the company to supply and spread 160 tons of topsoil over the outfields at Revson and an adjoining ball field, and 40 tons of clay over the two infields. The total cost of the project was around $42,000.

    Don Gary, a member of the town’s building committee, and Dave Ungar, director of parks and recreation, said the company appeared to do the work as requested.
    But two weeks ago, a school maintenance worker noticed widespread glass and debris on Revson as he was preparing the field for spring baseball practice.

    St. Joseph’s

    In November 2007, Athletic Field Services also performed aeration work at St. Joseph’s. The company also supplied and spread topsoil over its soccer field, Mr. Lizak said.  A few weeks later, a large quantity of glass was discovered on the field. “We immediately called the company and complained,” Mr. Lizak said.

    He said the company’s owner, Flavio LaRocca, came out to inspect the soccer field and initially denied responsibility for the glass. “He was uncooperative, defensive and not very good to deal with. He was also rude to our staff,” Mr. Lizak said.

    He said Mr. LaRocca tried to blame a consultant, who was no longer working for the company, for ordering bad topsoil, but Mr. Lizak didn’t believe him.  According to Mr. Lizak, eventually Mr. LaRocca did take responsibility and agreed to rake the field to clear the glass. “He brought in a team of about six workers and they combed the field,” Mr. Lizak said.

    But as soon as it rained, more glass surfaced.

    Frustrated by the actions of Athletic Field Services, Mr. Lizak brought in an outside company to comb the field again. “They raked up a huge amount of glass,” Mr. Lizak said.  In February, after more rain, yet more glass surfaced. The field was then closed. “It couldn’t be used for soccer,” Mr. Lizak said.

    He said the school’s baseball team walked the field and picked up pieces of glass to clear a small section to be used in a limited capacity as part of the baseball team’s outfield.

    “We have had quite a few people on the field cleaning it, but the glass is still there. We are playing cautiously on a small part of the field, but we can’t use it for soccer,” Mr. Lizak said.

    Still dissatisfied with the performance of Athletic Field Services, Mr. Lizak said the college is not paying for work the company has done and is consulting with an attorney about next steps.

    “This is not a comforting feeling, just waiting for someone to get hurt. From an administrative standpoint, this is a nightmare,” Mr. Lizak said.

    Closed

    Back in Weston, Revson Field was supposed to be open by now for use by the Weston High School baseball team, but due to safety hazards posed by the glass, it has been closed until further notice.  At a meeting held Wednesday, March 19, Mr. Landry and Mr. Gary were joined by town attorney Patricia Sullivan, Selectman Gayle Weinstein, and others in an examination of Revson Field.

    “I was surprised. I didn’t expect to see something like that on a ballfield,” Ms. Sullivan said.

    Afterwards, Mr. Landry said he directed Ms. Sullivan to draft a letter to Athletic Field Systems saying the field was unusable and immediate attention was needed to address the problem.  Two days later, on Saturday, March 22, Joe Fitzpatrick, chairman of the building committee, joined Mr. Landry, Mr. Gary, and Mr. Ungar on Revson Field to discuss the problem first-hand with Mr. LaRocca.

    “We walked the entire field. Mr. LaRocca said it was terrible and he had never seen anything like it before. He said he would fix it,” Mr. Gary said.

    According to both Mr. Gary and Mr. Landry, Mr. LaRocca said he would bring a crew of 10 or 12 workers with steel rakes, to intensely comb the field standing shoulder to shoulder. “He said he would also do more aeration if necessary and would come back again if there was any more glass,” Mr. Gary said.

    Mr. LaRocca did not return repeated phone calls this week asking for comment.

    Focus

    Mr. Landry said his first focus in this matter was to get the contractor to act responsively. “We’ll see how it goes from there,” he said. He also said the town was having the soil tested to make sure there weren’t any chemical contaminants in it.

    According to the written agreement with the town, the company was supposed to supply “160 tons of specified topsoil mix,” and the materials were guaranteed by the manufacturer/supplier.

    “It certainly appears that inappropriate fill was put on the fields,” Ms. Sullivan said.

    Selectman Weinstein said she is concerned for kids using Revson Field. “We want the kids to get onto the field as soon as possible,” she said.

    But she also wants to ensure the field is safe. “We need to make sure that Athletic Field Services pays for the repairs. What happens if frost or rain comes and more glass comes to the surface? I want the problem fixed now so we don’t have to go through this whole thing next year,” she said.

    She has also asked members of the Building Committee, which is overseeing Revson and other projects, to come to the selectmen’s next meeting to report where the committee stands on Revson and its other projects.

    “With this kind of financial environment, we need to know where every dollar is going to be spent,” she said.

    Mr. Berkowitz, the high school athletic director, said he hopes the problems at Revson can be resolved quickly for the sake of the baseball team’s schedule.

    “We had to cancel a scrimmage we had set for Saturday,” he said.

    For now, the team is utilizing the multi-purpose turf field and is practicing in the gym. “I would like to believe the person who sees what his company did would fix it. That’s what you would expect from someone who expects to get more business,” Mr. Berkowitz said.
    Weston weighs ways to fix drainage woes at Revson
    Weston FORUM
    by KIMBERLY DONNELLY
    Sep 13, 2007

    Weston’s revamped Revson Field just north of Weston Middle School has been plagued with difficulties since its ribbon cutting more than two years ago.

    Now the town is struggling with the best and most economical way to remediate drainage problems there.

    Last Thursday, Sept. 6, Don Gary of the town Building Committee went before the Board of Selectmen to ask for a supplemental appropriation of approximately $65,000 (spread out over 15 months) for renovations to the two baseball fields at Revson.

    The board made a motion to approve the appropriation, but withdrew the motion after several concerns were brought forward by members of the audience, Jim Maggio and William McDonough.

    Dr. Maggio, who is a petitioning candidate for selectman, pointed to a report by Milone & MacBroom, commissioned by the town in September 2006, that states the drainage problems at Revson are caused primarily by “compaction of the topsoil and the very low permeability of the subsoil.”

    The report states, “The structure of the topsoil at the site was found to be platy below three to five inches from the surface, indicating that the fields had been compacted with heavy equipment during the construction operation.”

    The report indicates that William Dest, a consulting agronomist and soil scientist who helped evaluate the field, offered several alternatives for renovating the fields in order to address the drainage problems.

    One suggested solution involves tearing up the entire field, removing all the old, over-compacted soil and replacing it with new soil, regrading, and reseeding. It would also mean replacing the irrigation lines.

    Cost estimates for this range from about $500,000 to $600,000, and using this approach the fields would be out of service for about a year.

    A second option would be to remove topsoil and blend it with sand, making it more resistant to compaction. A layer of gravel would be installed on top of the subsoil.

    This alternative would also mean having to replace irrigation lines, would necessitate regrading and reseeding, and would put the fields out of commission for at least a year.

    Milone & MacBroom estimated the cost for this plan to be $1 million to $1.2 million.

    A third option is installing a slit drain system, in which vertical trenches are dug into the topsoil layer, a small pipe, connected to a header pipe to collect water, is placed at the bottom, and the trench is filled with sand.

    This alternative, estimated to cost $750,000 to $850,000, would put the field out of commission for one season.

    The report notes, however, that this option would “not relieve the compaction of the subsoil, nor will it resolve the depressions in the playing surface,” which are also noted as a contributing factor to the drainage problems.

    Another option

    The Building Committee is proposing another option, however. About 160 tons of soil would be brought in and mixed slowly with the existing soil. It involves reseeding, and also making some repairs to the infield, First Selectman Woody Bliss said.

    This would be done over time — in the fall, the spring, and then again next fall, so as to minimally interrupt the sports seasons of teams that use the fields.

    “I think it’s a pretty interesting alternative,” Mr. Bliss said earlier this week. “The fields would be out of play a little bit, but I don’t think we would lose a whole season.”

    With an estimated price tag of about $65,000, “it’s a heck of a lot less expensive than any of the other options,” Mr. Bliss said. “My feeling is it is probably worth a try.”

    He cautioned, however, that none of the proposed alternatives can guarantee the drainage problems at Revson will be entirely fixed.

    What the Building Committee is proposing, though, has worked in other places, Mr. Bliss said, and, he added, “from an engineering standpoint, it appears it may well have a chance of succeeding.”

    At the meeting on Thursday, Dr. Maggio said surface aeration techniques such as the one the Building Committee is proposing, because they don’t address the subsoil compaction, would not fix the underlying problem.

    “It seemed foolhardy and a Band-Aid fix that would not treat the underlying cause, while allowing the responsible parties to disappear into the sunset,” Dr. Maggio said after the Board of Selectmen meeting.

    Mr. McDonough told the selectmen he believes the drainage problem stems in part from a failure to create a wetlands area between the middle school and the high school as agreed upon with the Army Corps of Engineers before the field was constructed.

    Mr. McDonough also cited the grading of the field — from what used to be a gentle slope that drained naturally to what is now “shaped like a dish” — as one of the reasons for the drainage problems.

    Mr. Bliss said the selectmen asked Dr. Maggio and Mr. McDonough if they had discussed this with the Building Committee and the board was told they had not.

    The selectmen withdrew the motion to approve the supplemental appropriation at this time, and asked that Dr. Maggio and Mr. McDonough bring their concerns to the attention of the Building Committee.

    “The Building Committee is really the proper place to have these discussions,” Mr. Bliss said. 

    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 29, 2006, 7:30pm, Commission Room, Town Hall
     
    2)    Revson Field Report: Selectman’s comments to letter of 11/16 meeting    TL / SBC/nothing in writing
    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 15, 2006, 7:30pm, Commission Room, Town Hall
     
    2)    Revson Field Report: Selectman’s comments to letter of 11/7 if any/no one present was able to make the next Board of Selectmen's meeting.

    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 1, 2006, 7:30pm, Commission Room, Town Hall
    No quorum, no actions.  Discussion of all items: note item #2.
     
    2)    Revson Field Report: SBC Review/ citizens involved in school athletics came to try to find out why Revson Field doesn't drain properly.
    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 1, 2006, 7:30pm, Commission Room at Town Hall

    c)    Site:
    iv)    Revson Field ball field drainage/not draining rapidly or totally so that fields are not dry in two days
    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 30, 2005, 7:30pm, Commission Room at Town Hall
     
    d)    Site:
    i)    Fencing at Revson Field on Collin’s border; update/memo from Town (and other correspondence) presented - vote 5-2 to recommend no action (please remember that this is not the official record of this meeting--we did not have copies of all of the items in the file to review);
    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 9, 2005, 7:30pm, Commission Room at Town Hall
    c)    Site:i)    Fencing at Revson Field on Collin’s border/discussed and further information needed for full review as per Selectmen's request.
     
    WESTON SCHOOL BUILDING COMMITTEE,  Wednesday, August 31, 2005, 7:30pm, Commission Room at Town Hall

    New Items:
     a)    Revson Field sprinkler update/in progress
    b)    Revson Field Silt Fencing Removal & Additional Drainage/must leave silt fencing in place
    WESTON SCHOOL BUILDING COMMITTEE,  Wednesday, August 24, 2005, 7:30pm, Commission Room at Town Hall

    New Items:
    a)    Revson Field Irrigation/Town and school project to share cost

    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, Dec. 8, 2004, 7:30pm, Commission Room at Town Hall

    SPECIAL WESTON SCHOOL BUILDING COMMITTEE, Monday, November 22, 2004 at 7:30pm, Commission Room at Town Hall
    d) Revson Field;
    i) DEP Approval status/due soon
    ii) Fence along property line/needs remediation
    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 17, 2004, 7:30pm, Commission room at Town Hall
    b) Revson Field; DEP Operation status; concrete dugout pads
    i) DEP Operation status/due end of November.
    ii) Concrete dugout pads/not in the plans as of now.


    WESTON SCHOOL BUILDING COMMITTEE,     Wednesday, November 10, 2004, 7:30pm, Commission Room at Town Hall

    Revson Field; DEP operation status; Sprinkler review; concrete dugout pads/not yet, not until Spring and not in contract.

    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 3, 2004, 7:30pm, Commission Room at Town Hall
    b) Revson Field; Yard Drains/moving ahead.
    c) Revson Field; DEP Sprinkler approvals/not to get this 'til other parts of project work.
    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 20, 2004, 7:30pm, Commission Room at Town Hall
    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 13, 2004, 7:30pm, Commission Room at Town Hall
    O&G:  progress on Revson (last week of October next progress point)...sprinkler requirements for Revson (will need watering alot)

    WESTON SCHOOL BUILDING COMMITTEE, Wednesday October 6, 2004, 7:30pm Commission Room at Town Hall

    WESTON SCHOOL BUILDING COMMITTEE,     September 29, 2004, 7:30pm, Commission Room at Town Hall 



    WESTON SCHOOL BUILDING COMMITTEE, September 22, 2004, 7:30pm, Commission Room at Town Hall 
    Carl Charles to discuss sod at Revson Field/done - vote to move ahead with sod from a new locally connected contractor.


    Weston Family Fourth returned in 2006!


    *It turns out that, although agendas for School Building Committee meetings thru August 25, 2004 were posted as "School Building Committee /Building Committee" - by a vote of 7-1 members (2 absent) of both groups voted to advise the Board of Selectmen to not to increase the size of the School Building Committee (it is now 10--recent resignation of #11, long-time representative on Building Committee).  The future agendas for both bodies will be posted separately in the Town Clerk's Office.  For link to "old" BUILDING COMMITTEE notes, click HERE.