Please note: this WEBpage is NOT an official record of either the Building Committee or the School Building Committee...official records and actual minutes plus documentation for actions may be found in Town Hall or in the offices of the Owner's Representative at the Jarvis Military Academy (Norfield Road and Weston Road southeast corner) office on 2nd floor...until close out time.  Also, please be advised that we have only recently retrieved this page and begun to update it - please understand that the links may not all work yet...


 


        
Building Committee meets in Daugherty Commission Room at Weston Town Hall.


NEW NEWS OF BUILDING COMMITTEE...link to Building Committee Meetings (restarting our observations)...hope their Hurlbutt project is an "inside job" (by that, we mean "interior" - not stopped by rainfall) and OSHA rules followed.

WANT TO KNOW WHAT ROLE THE BUILDING COMMITTEE HAS PLAYED IN THE PAST FIFTEEN YEARS PLUS?  NEW RULES FOR SCHOOL PROJECTS COOPERATION PROCESS?
 HOW MANY TIMES DID THE BUILDING COMMITTEE/SCHOOL BUILDING COMMITTEE MEET ON SCHOOL/TOWN REFERENDUM PROJECTS? 

EXPANSION TO WESTON LIBRARY under separate "Library Building Committee"

REVSON FIELD:  It is always something (previously);

FACILITIES STUDY FOR SCHOOLS:   http://www.westonps.org/uploaded/documents/Central_Office/Facilities/Weston_Schools_Facilities_Feasibility_Study_Draft_11.2.17.pdf

 URBAN DESIGN IN RURAL WESTON...AND THE ROLE AN INDIVIDUAL TREE OR TREES PLAY. 







"MISCHIEF NIGHT" MEETING?  NO, PRE-MISCHIEF NIGHT.

We never saw this notice until 11pm Wednesday - how did we miss it all day? 

Let's see...maybe we were too busy getting ready for Mother Nature's version of "trick or treat" to catch it - or maybe we secretly didn't want to? 

Or we were watching game seven? 

How are public meetings/building projects like baseball?  Ans.  Running to first base can be the most complicated part.

Now that the big project (see immediately below) is getting to the point where the Town is almost ready to put it to a vote, and timing matters (even a small delay might render it moot for next summer)  - perhaps F.O.I. complaints might complicate matters???





SPECIAL BUILDING COMMITTEE MEETING
Tuesday October 15, 2019 at 7:30pm
Town Hall Commission Room

  
BUILDING COMMITTEE UNANIMOUS IN SUPPORT.  IN PASSING SOMEONE (NOT ME) ASKED IF THEY NEEDED HISTORIC DISTRICT CERTIFICATE???
With all concerned parties present in the audience  and a quorum present, after explanations from Architect Humes, particular concerns about doors and drainage were explored.



BESIDES APPROVING MINUTES...
In other business, bill considered re:  Summertime roof inspections on School Road structures and other needed work on older sections of these structures.



Special Building Committee Meeting
Wednesday, September 25, 2019 at 7:30pm,
Commission Room at Town Hall

Agenda.






Special Building Committee Meeting
Wednesday August 21, 2019 at 7:30pm
Town Hall Commission Room

REVISED AGENDA:  http://www.westonct.gov/media/file/BCagenda8-21-19.pdf


LIGHTS, CAMERA, ACTION ALMOST
Weston's Building Committee - appointed - gives me faith in volunteer government.  PLUS a truly devoted and energized Town administration, too.

And a fuller report below:


Questions from Building Committee - space use - to be reviewed and changes made...
Begin at upper right moving clockwise...
Summary of Brian Humes' report:  No major changes in Police-Fire-EMS but Town proposes first step in re-centralizing Town functions...at Town Hall.



Special Building Committee
Thursday August 15, 2019 at 7:30pm
Town Hall Commission Room

AGENDA:  http://www.westonct.gov/media/file/BCagenda8-15-19.pdf


SPECIAL BUILDING COMMITTEE MEETING
Wednesday, July 24, 2019, 7:30pm
Commission Room at Town Hall

AGENDA completed and consultants on speakerphone:  http://www.westonct.gov/media/file/BuildingCommitteeAgenda072419.pdf


BUILDING COMMITTEE:  Members present grasped whole picture of Hurlbutt projects;  focus on special professional contributions.

Monday meetings on site with contractors,Board of Ed rep and then periodic public meetings noticed to inform public fully.



Special Building Committee Meeting
Monday, July 1, 2019, 10am
Commission Room at Town Hall

AGENDA:  http://www.westonct.gov/media/file/BCAgenda070119.pdf
(We assume the lack of a quorum was caused by the fact that it was effectively a sub-committee, not requiring one.)

EMERGENCY NO-BID JOB
Designer on speakerphone - confirming agreed matters.  Town Administrator present to assure proper procedures with note in file
 Just under one hour meeting.  Next meeting will be soon - next week?

BLAST FROM THE PAST!  Seems like an excellent Facilities Director (at left in photo at right below).
Nov. 15, 2001 plans (l.). Have we been around so long that our previous attendance at Building Committee is now "historic?"
 


June 19, 2019

Board of Ed Chair., Facilities Comm. Chair., (obscured), Director of Finance present too.
Audience at Wednesday's Special Meeting included member-to-be, new Director of Facilities;  members of the Building Committee (not in picture, 3 more).


SPECIAL BUILDING COMMITTEE MEETING
Wednesday June 19, 2019
Commission Room

Great attendance and it was noted that time was growing short to get necessary projects off the ground in time to complete them by August 15th.

 South House Boiler should be of highest priority...and to that end  a walk through is scheduled on the 20th (next day) with professional advising the Board and Town.









Special Building Committee:  http://www.westonct.gov/media/file/BCagenda5-8-19.pdf

Help is on the way...to be continued.
 



APRIL 2019
About Town is back on its rotation of observing what goes on in government - in this case, back to one of our favorites

Remember the Booster Barn?  How does this relate to the new Library Building Committee?

 
February 7, 2019 while at the Selectmen, dropped in at Building Committee...
Looking a gift horse in the mouth time...and we listened carefully to what appears to be a fly in the ointment - but after all, this may not be a problem???

BUILDING COMMITTEE/SCHOOL BUILDING COMMITTEE:  Older reports here.
Are they busy, or what?  I'm glad they are getting involved in the long range development of the central part of Weston!

Auditorium would not have been upgraded without WestonArts!

FRONT BURNER (NO PUN INTENDED RE:  REPLACEMENT OF BURNERS) ISSUES...TO GET THE BUILDING COMMITTEE HISTORY CLICK HERE:

MAP OF HISTORIC DISTRICTS IN WESTON, CONNECTICUT

HOW DID THE E-WING RENOVATION TURN OUT?  GREAT!!!



North Stonington firehouse cost put at $8.3 million as panel OKs plan that's $2 million more than what voters approved
By Kelly Catalfamo Day Staff Writer
Article published Jul 1, 2014

North Stonington - The Emergency Services Building Committee on Monday approved an approximately $8.3 million plan for a new building, about $2 million more than what voters approved for the project last year.

Committee Chairman Mark Perkins was quick to point out that the additional cost does not mean that the committee has added expensive new features - or, in fact, any new features at all.
"We are in no way building the Taj Mahal," said Perkins after Monday's meeting.

Part of the problem, he said, is that the original plan was priced during a recession and building costs have gone up. The newest project is for a significantly smaller building than the one originally proposed: The $6.3 million was supposed to cover 24,000 square feet, and the committee said they didn't think they could go below 19,000 square feet when cutting costs.

The current proposal is 19,240 square feet - and getting to that number "was not easy at all," said Perkins...


-------------------------------------


SWALES - AND WE DON'T MEAN NEW SOUTH WALES, EITHER, MATE...BIOSWALES
 
Should the State be concerned re:  Increased flooding on Rte 57? One answer - swales.  PAVED AREAS FOR SWALES?  More paved parking coming behind East House? 
Illustration of "rain gardens" above -  times infinity - is almost what will be needed to sop up runoff at new parking for Police Station...and the increase in impervious surface of the building itself, JMO.

First time we saw the plans we had doubts about some things. Town Engineer, did, also - Police Dept site or drainage structures must be moved.  Where?  Land swap coming?
Historic District Commission "Norfield District" involved in these discussions, too?  Chief Troxell  looking a bit pensive - couldn't have been anything we said because we never spoke!  Architect Humes begins by emphasizing the need for separation of public access and parking from emergency.

Emergency Services "complex" development under the close observation of Building Committee.
Is this going to play out as if there were constant threats to Weston so that we were better off never leaving home?  Oops!  It's wasn't a secret?  We thought we were at a public meeting!

For the first time since the completion of work on the $80 million schools and fields bond issue elements, we are returning to the Building Committee to observe!

HOT TIME IN THE OLD TOWN TONIGHT AT THE BUILDING COMMITTEE
POLICE STATION ACCESS ON 57 FOR PUBLIC;  WESTPORT GETS NUMBER FOR SCHOOL SECURITY;  at right - former Sandy Hook Elem., Newtown

Early review at Historic District Commission Monday at 2pm went well;  tomorrow, Wednesday, at Building Committee, 7:30pm, Commission Room, the new plans shown first!

The two big issues for the project are moving the Onion Barn and how to phase the renovations/additions at Town Hall. How much opposition each draws and who has the power to decide the plan's fate (plan for the Police Station, in this case) is a matter of how much anybody in town cares about it.

Where is the project now?  Why is it or is it not a good idea for Weston to pursue?  What is the plan - to make the Police Station the new face of Weston - "Welcome to Weston, CT, home of the Weston Police Department."  Sounds like a bad remake of "The Stepford Wives."

"You have to have a map" is the best advice I ever got (when I was in the redevelopment planning business)

I think we have to rethink how we brand this project - the overall plan for the Central Part of Town needs a map;  what is the cost of any of this might be a question some have.  Where will the money come from?   How about the cost of not beginning the Central Part of Town Plan - that is my concern.  Without an overall plan we will waste effort and money fighting battles that need not happen.   

How to go about a very complicated planning process...and in our opinion, where it may lead.

At the Historic District Commission meeting at 2pm Monday, a preliminary presentation (not the latest drawings - in process) by First Selectman, Police Chief and member of the Police Commission show access to a new Police Department FOR THE PUBLIC ONLY from Weston Road, pending approval by the State Traffic Commission.   If the permit claims no more access than presently uses it - or just a bit more - why move the Onion Barn at all?  This is an old structure and perhaps not in good enough condition - plus the foundation is new in its present location.

And although we can't quite be sure from the schematics we were given, looks as if Town Hall is almost doubling but via use of "lower levels."  Good luck to that, based upon the experiences the last time Town Hall was expanded...with expanding by half again as many square feet of rooftop and 100% increase in impervious surfaces for parking and access to the new Police Station, some heavy duty detention-retention structure will have to be designed to keep runoff from entering drainage in Route 57 - and flooding the septic systems at the Shopping Center across Weston Road...



Elsewhere in the neighborhood...


$1.4M estimate floated for school security upgrades
Anne M. Amato, Westport NEWS
Published 7:05 am, Tuesday, May 13, 2014

The cost to upgrade security at the town's public schools is expected to be about $1.4 million, Superintendent of Schools Elliott Landon told the Board of Education on Monday...

WINDOWS AND DOORS...AND NOW HVAC?

2014...We hope these windows will open!  Air conditioning up in the air. 

Selectmen vote 2-1 to hold special town meeting October 3, 2013 at 7pm in the Town Hall Meeting Room to expand and change the meaning of what previous town meeting did.  Building Committee Chair. and Town Administrator explain what this all means.    

Where did the extra quarter million $$ come from: http://www.lwvweston.org/spectownmtg1-17-08call.pdf
When was the windows and doors $$ was OK'd and where did it come from: http://www.lwvweston.org/SpecTownMtg3-23-10.pdf

2011 wetlands remediation (which now includes code violation remediation) news;
2010 roof projects here
KAESTLE BOOS' FINAL NUMBERS PART OF REPORT HERE.  Is there a Public Safety Complex in the mix? 
Special Town Meeting 23 March 2010 approves roof replacement $$ plus boilers and windows and doors for @$7 million;  next day bids opened.


JMO - WESTON MIDDLE SCHOOL LOOKING COOL!

Shooting into the sun Sunday on School Road on Bike-Ped Day
WMS Windows and Doors Project winding down - glad they didn't have to use red colored surrounds, as EPA may have been threatening; matte black look best!



Building Committee meets before school starts to inform public of status of WMS window and doors project.  WHS next...
Contractor has creative idea (bottom, center).  Committee checks progress on green sheet (r), green light for WMS opening the result.

BUILDING COMMITTEE: PROGRESS ON WMS PROJECT - NO RED PAINT THE RESULT IN THE END!
Wednesday, August 22, 2012

Still some parts of the WMS Windows and Doors project still to be completed (pool area).  Also, more testing - but school can open on schedule next week!    Collection of contractors, architects, environmental consultants and Owner's Rep explain to the five sitting members of the Building Committee (with two prospective new members in the audience).what's gone wrong and what's gone right in this compressed construction schedule over the summer...looking at the green sheet, it is clear that WMS is built in two parts - the original in 1960, in the middle, and in 1972, additions including the pool area, were added, wrapping around much of the original structure.  Which explain to About Town why some spots are inaccesssible - design oops factor in 1972 (not picked up by anybody at the time)?


Weston Middle School's project has a very tight time frame
Weston FORUM
Written by Kimberly Donnelly
Wednesday, 18 July 2012 16:03

A $2-million windows and doors replacement project at Weston Middle School is progressing on time and on budget.

"I'm really pleased with the contractors. They understand what they are up against. They've been very responsive," said Town Administrator Tom Landry earlier this week...
WINDOWS AND DOORS PROJECT...THE BUILDING COMMITTEE GETS DOWN TO CASES, OR WAS THAT CASEMENTS?
WARNING:  Special Board of Selectmen's meeting Friday March 23, 2012 at 1PM, TOWN HALL MEETING ROOM - Selectmen OK'd the project with conditions that review from Town Attorney and confirmation of PCB number be supplied.
 WMS windows and doors project described in FORUM article.

THIS IN NOT AN OFFICIAL REPORT:  TWO HOUR PLUS JOINT MEETING OF BUILDING COMMITTEE AND BOARD OF SELECTMEN WED., MAR. 21, 2012 AT 7:30PM, COMMISSION ROOM
Chair. of the Building Committee consults with Construction Manager.  First Selectperson calls other Selectman;  Committee member who is architect and in construction  business questions bids.  This was a very long meeting and nothing was decided altho' the Building Committee was still not in favor of moving forward (2 in favor, 2 opposed and one on the fence - oh, not THE fence related to the Revson Field controversy).  The time factor related to being able to guarantee window delivery is very much an issue.  KB's architect pointed out the delays initially in getting the project started forced this tight schedule, then the need for back tracking for the asbestos and PCB abatement evaluation work...left a short window for decision-making.  That door (or window) may have shut...tune in to further adventures in Weston school construction projects!

SPECIAL BOARD OF SELECTMEN MEETING BALKS AT QUICK APPROVAL OF WMS WINDOWS/DOORS PROJECT
Special meeting next week to resolves this after Selectmen have the chance to read contracts - order for doors has to go in at the end of next week.  Any date yet for Special Meeting?

------------------------


PHOTO FROM APRIL 13, 2011 BUILDING COMMITTEE MEETING; TOWN WEBSITE BID DOCUMENTS
An example of the window to be used at Weston High School project (silver one).  Really, this time, out to bid!
----------
BIDS COME IN HIGH BUT DO-ABLE - SUMMER 2012 NOW IN PROGRESS ON THE W.M.S. PROJECT...Extra $250,000 to be taken from General Fund to complete WHS part...or so it seems to us.

BIG MEETING:  Looks at WMS,  WHS windows and doors bottom line, now higher because of EPA reviews;  wetlands remediation work for 2012.
Consultants questioned by Building Committee; new Superintendent reminds of "Columbine" reqirement for one openable window;  Building Committee Vice-Chair. expresses hope that the windows/doors project will actually come in for less once design is finalized.

IT'S A GO ON THE WINDOWS AND DOORS PROJECT - OUT TO BID SOON!  WILL THIS INTERFERE WITH THE WETLANDS REMEDIATION?
The consensus was to go ahead with a modified version of a project description - no air conditioning but the the "short sighted" option - cost is higher than originally estimated because of remediation that has never before been mandated.  After bids come back, the decision will be made whether to go for extra appropriation or just stretch it out over more years.  (NOTE:  About Town thinks that is the reasoning.)

Now it "next summer" and WMS work started...
Wetlands remediation work at Weston schools postponed until next summer
Weston FORUM
Written by Kimberly Donnelly
Wednesday, 24 August 2011 11:20

The town has been given permission to delay wetlands remediation at the school campus until next summer when school is not in session.

Tom Landry, town administrator, heard from the Army Corps of Engineers last Thursday, Aug. 18, that the town’s request to hold off on the required work had been granted...


Weston tries to delay wetlands remediation until next year
Weston FORUM
Written by Kimberly Donnelly
Thursday, 18 August 2011 00:00

Students beginning the new school year at Weston Middle School and Weston High School may be heading into the midst of a major construction zone.

Town and school officials are hoping a letter from Weston Superintendent Colleen Palmer to the Army Corps of Engineers will allow the town to delay the start of wetlands remediation work required on the school campus — but the work has already been delayed for several years.

The Army Corps of Engineers notified the town last Friday, Aug. 12, that it must begin the first phase of remediation work this fall so that the second phase can take place in October.

Tom Landry, town administrator, said the first phase consists of removing “thousands and thousands of cubic yards” of dirt and other material from the field between the middle and high school. The second phase involves crafting a new wetlands area; the plants required to create the wetlands need to be planted in October in order for them to “take” properly, Mr. Landry said...full story here.

Did not move forward (2013)
Power play: Weston eligible for $1-million grant for fuel cell project
Weson FORUM
Written by Kimberly Donnelly
Wednesday, 11 November 2009 16:38

Calling it a “watershed” moment for Weston, Don Gary of the Building Committee announced at last Thursday’s Board of Selectmen meeting that it looks like the Weston schools’ fuel cell project would be eligible for the maximum state grant of $1,000,000...



TAJ MAHAL FOR HOT DOGS:  Like the original or like the terrorist action in Mumbai hotel "Taj"? 
         




Booster Barn: Cost estimates are under budget
Weston FORUM
Written by Terry Castellano
Wednesday, 22 July 2009 11:11

While there are still some “aesthetic” questions, the Booster Barn project at Weston High School appears to be on track to open at the end of September...


Weston Booster Barn supporters say: Just build a hot dog stand, not the Taj Mahal       
Weston FORUM
Written by Patricia Gay    
Wednesday, June 17, 2009 

Supporters of the Booster Barn do not understand why the selectmen are considering building an expensive concession stand/bathroom facility at the high school athletic fields, when they presented a much less costly plan a year ago...


Because the sports community is paying for the project, Mr. McMahon said he would like to make sure the money is well spent. “We don’t want to put children’s money toward something like this,” he said.

Booster Club member Peter Figliola was appointed as the club’s “conduit” to work further with the selectmen on the Booster Barn matter... 
TOWN TO SEEK F.E.M.A. MONEY
by BRIAN GIOIELE, FORUM (design before the Selectmen Oct. 4 for review)
June 13, 2007

Weston settles Losito lawsuit; Electrician to receive $125,000
Weston FORUM
by PATRICIA GAY
Dec 26, 2007

The town has settled a lawsuit with an electrical contractor that claimed it was owed money from the intermediate school building project...


KAESTLE-BOOS:  DRAFT version discussed at December 12, 2007 meeting - fantastic work as far as we can tell, although my own rankings of conditions might differ - will it get implemented - how?  By the Board of Education and its Facilities Committee, re-ordering priorities and getting real numbers when projects are up for action...
Beginning at the Weston  Middle School, it and the other school buildings and attendant facilities are all getting done bit by bit - big ticket items may need different approach, however.

Building Committee looks at old drawings of Town Hall and its presently leaky roof in the Summer of 2006. Finally, work should begin summer of 2008...Board of Selectmen is looking into a compromise;  High School roof project (old section of school) completed with $$ left over and ahead of schedule!  Use there guys again!!!

We should watch this project to understand how you plan for a public safety complex!
Montville selects architect for new public safety building
By Megan Bard New London Day Staff Writer
Article published Jun 21, 2010

Montville - For nearly two years, members of the Public Safety Building Committee has been plodding away at the task of researching the need for a new safety facility.

Last week, they found out that they're closer then they thought to sending a proposal to taxpayers in November.

Last week, the committee reviewed architectural designs for the single-story, 16,000-square-foot facility that could be built at a 17-acre town-owned site that overlooks Haughton Cove at 909 Norwich-New London Turnpike (Route 32). The property is almost diagonally across from the Corrigan-Radgowski Correctional Center.

Chairman Jack Platt and others members commented on how swift the project seems to be moving now, since they've hired an architectural firm and really gotten into the design work.
An official cost estimate for the project will be presented to the committee next month but based on a suggestion made that a the group's meeting last week, the building could cost about $5.1 million. This is a decrease from the projected $6 million officials thought it would cost last year.

Although the town is struggling with revenues because of a decrease in state aid, town fees and investment interest, it is nearly an ideal time to consider such a project because of the favorable bid market, according to committee members...
Weston eyes rehab plan for municipal buildings
By JEREMY SOULLIERE, Hour Staff Writer
July 2, 2007

WESTON — In the coming weeks, the condition of Weston's municipal and school facilities will be closely examined to map out a future rehabilitation plan for the buildings.

...The idea for a sweeping assessment of town facilities stemmed from the schools' request to replace a portion of the high school roof this year, Landry said, a $1.6 million project that was approved at a special town meeting this past March. The roof was in critical condition, he said, and had not been on the town's capital budget radar.

Town officials wanted to avoid such a surprise in the future, he said, and the building assessment was a way to do that.

"It became apparent that we needed to identify all these town-wide needs in a systematic way," said Landry, who noted the town had not been in the habit of compiling its long term facility needs in the past...



ARCHITECT FOR STUDY OF TOWN AND SCHOOL BUILDINGS SELECTED FOR INSPECTION AND RECORDING OF CONDITIONS REQUIRING FUTURE REPAIR OR REPLACEMENT;  FUNDING REQUEST FOR SPECIAL APPROPRIATION GRANTED!

STUDY FUNDING OK'd - by the way, looking back in 2016, this was the best used report ever!!!
The Capital Advisory Committee met at 7:45am Monday morning June 11 at Town Hall to, apparently, approve the request for as it turns out, $117,000 for a study of Town/School buildings - the Board of Finance has included this request on their own agenda of Thursday, June 14, 2007. 

The Building Committee, members of the Capital Advisory Committee including the Town Administrator, Board of Finance, Board of Education and staff attended a 5:30pm Wednesday, February 7, 2007 meeting in the Commission Room (prior to the School Building/Building Committee regular meeting, posted for 8pm but actually was right after this first session) to interview three (3) firms who were invited to compete for the consulting job of evaluation of schools and some town buildings (and if we understand the RFP, perhaps looking at attendant drainege, fields, etc. facilities as well).

"About Town" was impressed with one of the firms especially (who presented in detail how this task could be done), but we will wait for the next Building Committee meeting on February 21, 2007 to post news of that Committee's decision (which will be forwarded, we presume, to the Board of Selectmen and then to the Board of Finance).

We think it is a fine idea to do such a study so that Town and School buildings can be maintained properly in a way that will make sure we don't end up bailing our way out of drainage overflows and potentially creating indoor air quality problems as mold accumulates in wet places.

----------------------------------------------------


HISTORY:  ONE SUBMISSION HERE.
Three (3) responses to RFP for study of facilities of major Town and all School buildings received by Board of Education and its Facilities Director and presented to the Building Committee for review at January 10, 2007 meeting.  The estimates (not considered "bids") of professional work needed and its cost  were $52k, 124k, and $135k.  Review by the Building Committee to be done prior to recommendation to the Boards of Selectmen and Finance, we assume.


NOTE:  ITEM in Captial Budget FY'08  ($175,000) for Town Hall Roof Replacement FY2008. Pictures of exterior and interior (new section) of Weston Town Hall below (l) - and work was done!

DO YOU THINK TOWN HALL WAS SHABBY?  First project, a new roof...the longer we wait, the more there will be to do; and the drips keep coming faster now - any mold here?  Voila!  After roof repaired, this is what it looks like now (January 2010)!  Check out the wonderful mural!!!

Building Committee meets with winning firm and cost estimator April 16th...all three Selectmen ask for "certificate of appropriateness" for fake slate May 7 at the Historic District Commission - 4-0 "no" from that Commission.

------------
Weston Town Hall roof;  Bids higher than engineer’s estimate Weston FORUM

by Kimberly Donnelly
Apr 10, 2008

Bids for replacing the roof at Weston Town Hall have come in well above the engineer’s estimate for the work.  Two bids were received by the town and were opened Monday, April 7.  Silktown Roofing of Manchester entered a base bid of about $607,000. Barrett Roofing of Danbury’s base bid was about $917,000.

Tom Landry, town administrator, said the original estimate for the roof work was about $502,000.  Mr. Landry said there is about $150,000 left in a capital account in the current year’s budget that is designated for the roof replacement. That is down from an allocation of $175,000, because some of it was spent on engineering fees and asbestos testing, he explained.  The rest of the money will likely come from the general fund surplus, Mr. Landry said, which will require Board of Selectmen and Board of Finance approval, and possibly a special town meeting...




HIGHLIGHTS TO THE BUILDING COMMITTEE/SCHOOL BUILDING COMMITTEE PAGE (in reverse chronological order):
SOME HISTORY: AND EVEN MORE HISTORY:

Please remember that this is not the official agenda/notes and if any opinions are expressed they are those of the author of this website and no one else's.

(L. to R.)  Steve  Ezzes (resigned; now on the Boardof Finance), Ellen Uzenoff and Dave Coprio at August 22, 2007 meeting.  Underconstruction (W.H.S. Auditorium).  STANDING ROOM ONLY.  Up on the roof...
Building and School Building Committee MEETING DATES 2011 - first Wednesday, @7:30pm:  Specials when needed
BUILDING COMMITTEE MEETING NOTICE      
August 22, 2012 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding the project status of Middle School doors and windows project including schedule, change orders, and next steps. - William Knight, Owner Rep., Freddy Khericha, Kaestle- Boos, Dave Secondino, Secondino and Son; Peter Folino, Eagle Environmental/done -we left at this point.
2.    Discussion/ decision regarding Secondino invoice #4 for payment in the amount of $405,124.65
3.    Discussion/decision regarding payment of Eagle Environmental invoices 10037 ($8,505) and 10087 ( $48,135).
4.    Discussion/decision regarding process for planning and bidding the High School doors and windows project.
5.    Any other items of business to be brought up for Committee consideration
6.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
February 15, 2012 7:30 PM
TOWN HALL COMMISSION ROOM 
 
1.    Discussion/decision regarding status and progress of the school windows/doors project bid issuance and project schedule.
2.    Discussion/decision regarding status and progress of High School doors and windows design and specifications.
3.    Discussion/decision regarding approval of invoices for doors and windows projects.
4.    Discussion/decision regarding Intermediate School parapet damage and repair, including review of proposal from Richard Marniki.
5.    Discussion/decision regarding Middle School library renovations.
6.    Any other items of business to be brought up for Committee consideration
7.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
December 19, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 
 
1.    Discussion/decision regarding design documents and completion status of various      tasks by Kaestle-Boos for the Middle School doors and windows project/Swerdlowe, Coprio, unan..
2.    Discussion/decision regarding repair of Intermediate School roof and wall damage.- Dan Clarke/fixes made for this winterto be evaluated and steps taken to assure that this is not endemic to the building's other similarly detailed features   "About Town" left at this point @9:15pm.
3.    Discussion/decision regarding approval of meeting minutes of November 30 and December 7.
4.    Any other items of business to be brought up for Committee consideration
5.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
December 7, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 
 
1.    Discussion/decision regarding design documents and completion status of various contract tasks by Kaestle-Boos for the Middle School doors and windows project. Also, status of the school windows/doors project environmental report for Middle School and High School doors and windows projects, as well as the window design, SFU approvals, work schedule, and self - certification process. – Richard Kirby of Kaestle Boos.
2.    Discussion/decision regarding status and progress of various Town projects, including boiler project, and DPW suppression design proposal. – Tom Landry
3.    Discussion/decision regarding approval of meeting minutes of November 30.
4.    Any other items of business to be brought up for Committee consideration
5.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
December 3, 2011 10:30 AM
MIDDLE SCHOOL FRONT STEPS  ("About Town" at a previous commitment)

1.The Committee will meet to inspect conditions at the school concerning replacement windows and doors, as well as examine existing conditions.
2. Discussion/decision regarding self - certification process for the Middle School doors and windows replacement project.
BUILDING COMMITTEE MEETING NOTICE      
November 30, 2011 7:30 PM
TOWN HALL COMMISSION ROOM  ("About Town" was out of town at another meeting)

1.    Discussion/decision regarding status and progress of the school windows/doors project environmental report, window design, SFU approvals, recent work proposals, invoice approval, and work schedule.
2.    Discussion/decision regarding status and progress of various Town projects, including boiler project, and DPW suppression design proposal. – Tom Landry
3.    Discussion/decision regarding approval of meeting minutes of November 16.
4.    Any other items of business to be brought up for Committee consideration
5.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
November 19, 2011 10:00 AM
HIGH SCHOOL FRONT LOBBY  ("About Town" was attending the "After the Storm" meeting)

The Committee will meet to inspect conditions at the school concerning replacement windows and doors, as well as heating and ventilation systems and classroom layout
Building Committee meets Monday, November 14, 2011.  With a quorum present, window and doors architects Kaestel Boos and engineer go over time line for this complex project -  to be spreadover the next two summers.  Board of Ed represented by Director of Buildings and Grounds, who has been in contact with EPA for its review regularly.  Project is in Contract Documents Phase prior to going out to bid.
BUILDING COMMITTEE MEETING NOTICE      
October 19, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding status and progress of the school windows/doors project environmental report, window design, SFU approvals, recent work proposals, invoice approval, and work schedule. Superintendent Palmer, First Selectman Weinstein, Ron Bathrick , Richard Kirby, John F. and others invited/it is a go for sending one of the alternatives, modified, out to bid - About Town left to go to the Charter Revision Commission after this item.
2.    Discussion/decision regarding status and progress of various Town projects, including boiler project, and DPW suppression design proposal. – Tom Landry
3.    Discussion/decision regarding approval of meeting minutes of October 5.
4.    Any other items of business to be brought up for Committee consideration
5.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
October 5, 2011  7:30 PM
TOWN HALL COMMISSION ROOM 
 
1.    Discussion/decision regarding status and progress of school projects, particularly the school windows/doors project environmental report, SFU approvals, recent work proposals, and work schedule
2.    Discussion/decision regarding status and progress of various Town projects, including boiler project, and DPW suppression design proposal.
3.    Discussion/decision regarding approval of meeting minutes of September 14.
4.    Any other items of business to be brought up for Committee consideration
5.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE - no quorum present.
September 14, 2011 7:30pm
TOWN HALL COMMISSION ROOM

DISCUSSED:  Consultants and Board of Education facilities director present to prepare for EPA submissions of high school/WMS windows and doors plus environmental reports;  air handlers study.
BUILDING COMMITTEE MEETING NOTICE      
August 31, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 

No quorum present.
 
1.    Discussion/decision regarding status and progress of school projects, particularly the school windows/doors project environmental report, SFU approvals, and work schedule/discussion with architect, environmental consultant and engineer, going over project scheduling.
2.    Discussion/decision regarding status and progress of various Town projects, including boiler project, and DPW suppression design proposal/no discussed.
3.    Discussion/decision regarding approval of meeting minutes of August 1/not done.
4.    Any other items of business to be brought up for Committee consideration
5.    Adjourn.
NOTE:  "About Town" did not attend - but stopped in @9pm to see if there was a quorum after the Charter Revision Commission met.  We were told that Allen Swerdlowe is the new Chair.
BUILDING COMMITTEE MEETING NOTICE      
August 17, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/ decision regarding the selection of Committee officers necessitated by the resignation of Chairman Don Gary from the Committee.
2.    Discussion/decision regarding status and progress of school projects, particularly the school windows/doors project environmental report, SFU approvals, and work schedule
3.    Discussion/decision regarding status and progress of various Town projects, including boiler design proposal.
4.    Discussion/decision regarding approval of meeting minutes of July 13.
5.    Any other items of business to be brought up for Committee consideration
6.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
July 12, 2011 7:30 PM (the 13th, actually)
TOWN HALL COMMISSION ROOM 
 
1.    Discussion/decision regarding status and progress of school projects, including school windows environmental report.- Carl Goedecke and consultants/provedures tightened up to make sure bills come to the (School) Building Committee - bills authorized to be paid that were due at this meeting.
2.    Discussion/decision regarding status and progress of various Town projects, including boiler design proposal/done.
3.    Discussion/decision regarding status and progress of fuel cell project/awaiting final approval of bill pased plus interpretation of "net metering.".
4.    Discussion/decision regarding approval of meeting minutes of June 15 and June 29/done with correction..
5.    Any other items of business to be brought up for Committee consideration
6.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
June 29, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding status and progress of school projects, including school windows environmental report.- Carl Goedecke/long discussion, draft reports discussed;  meeting in 2 weeks with consultants on windows/doors/environmental issues.
2.    Discussion/decision regarding status and progress of various Town projects, including boiler design proposal/proposal received.
3.    Discussion/decision regarding status and progress of fuel cell project/report that Board of Education had voted positively - next stop, P&Z.
4.    Discussion/decision regarding approval of meeting minutes of June 15/not done.c
5.    Any other items of business to be brought up for Committee consideration/thanks to member who was retiring from Building Committee.
6.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
June 15, 2011 -  7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding status and progress of school projects, including school windows- Carl Goedecke/no report yet on extent of PCB's.
2.    Discussion/decision regarding status and progress of various Town projects/some items ready to go out to bid, others not..
3.    Discussion/decision regarding status and progress of fuel cell project/good news on the legislative front..
4.    Discussion/decision regarding approval of meeting minutes of May 25/done.
5.    Any other items of business to be brought up for Committee consideration/openings - one Democrat and one Republican available.
6.    Adjourn/next meeting June 29 at 7:30, CR..
BUILDING COMMITTEE MEETING NOTICE      
May 25, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding status and progress of school projects, including school windows- Richard Kirby, Kaestle Boos and Ron Bathrick, CES/not very promising, to put it mildly - at least a year away from starting, in our opinion.
2.    Discussion/decision regarding status and progress of various Town projects/moving ahead slowly on boiler replacement, DPW projects (somewhat faster).
3.    Discussion/decision regarding status and progress of fuel cell project/nothing new, except solar panels to be put forward???  Discussion must take place outside the meetings.
4.    Discussion/decision regarding approval of meeting minutes of April 13/approved.
5.    Any other items of business to be brought up for Board consideration - next meeting June 15.
6.    Adjourn.


Window upgrades: to be used at Weston High School old sections.

BUILDING COMMITTEE MEETING NOTICE      
April 13, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 
 
1.    Discussion/decision regarding status and progress of school projects, including school windows/review and page by page comments on details of window replacement.
2.    Discussion/decision regarding status and progress of various Town projects, including final payment for library roof/unanimous vote in favor of payments..
3.    Discussion/decision regarding status and progress of fuel cell project/School has gotten 2 year price better than fuel cell rates unless Legislature SB#1 passes (with joint metering section).
4.    Discussion/decision regarding approval of meeting minutes of March 16/approved.
5.    Any other items of business to be brought up for Board consideration - other Feb. meeting apptoved
6.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE     
March 16, 2011 7:30 PM
TOWN HALL COMMISSION ROOM

1.    Discussion/decision regarding status and progress of various school projects, including school windows.
2.    Discussion/decision regarding status and progress of various Town projects.
3.    Discussion/decision regarding status and progress of fuel cell project.
4.    Discussion/decision regarding approval of meeting minutes of February 9.
5.    Any other items of business to be brought up for Board consideration
6.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
February 9, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding status and progress of various school projects, including school windows.
2.    Discussion/decision regarding status and progress of various Town projects.
3.    Discussion/decision regarding approval of meeting minutes of November 17.
4.    Any other items of business to be brought up for Board consideration
5.    Adjourn.

BUILDING COMMITTEE MEETING NOTICE - didn't happen     
January 26, 2011 7:30 PM
TOWN HALL COMMISSION ROOM 
 
1.    Discussion/decision regarding status and progress of various school projects.
2.    Discussion/decision regarding status and progress of various Town projects.
3.    Discussion/decision regarding approval of meeting minutes of November 17.
4.    Any other items of business to be brought up for Board consideration
5.    Adjourn.

BUILDING COMMITTEE MEETING NOTICE:  Saturday, December 11, 2010, 9:30 AM INTERMEDIATE SCHOOL.  Committee members will take a walking tour of the facility with School Facilities Manager Dan Clarke. A quorum of the Committee may be present.   
BUILDING COMMITTEE MEETING NOTICE      
November 17, 2010 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding closeout of the Middle School Roof project. Carl Goedecke/done and under budget!.
2.    Discussion/decision regarding project update and status for: Library roof, hvac replacement, Jarvis House painting, town hall heating, and DPW sprinkler projects/going well, generally.
3.    Discussion/decision regarding the Fuel Cell project/preview of what will be presented to the Selectmen, and then to Board of Ed, Board of Finance, (P&Z?) and Town Meeting..
4.    Discussion/decision regarding approval of meeting minutes of October 16/approved.
5.    Any other items of business to be brought up for Board consideration/future scheduling of walk of school project condition.
6.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
October 6, 2010,  7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding the progress of the Middle School Roof project. Carl Goedecke./Rain put it just a bit behind - next week it should all be completed
2.    Update on status of Library roof project, and discussion of ongoing inspection component./Building Committee to review just what "inspection" protocol has to be done with on site visit
3.    Discussion/decision regarding Kohler-Ronan project proposal for Town Hall./not exactly what they were expecting
4.    Discussion/decision regarding Kohler-Ronan project proposal for DPW suppression system./looks ok
5.    Discussion/decision of school grounds maintenance and landscaping./discussion ensued.
6.    Discussion/decision regarding approval of meeting minutes of  September 16/done
7.    Any other items of business to be brought up for Board consideration - fuel cell on Selectmen's agenda.
8.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
September 16, 2010, 7:30 PM (Thursday)
TOWN HALL COMMISSION ROOM 

1.    Recognition of Joe Fitzpatrick for past service/done
2.    Discussion/decision regarding the progress of the Middle School Roof project. Carl Goedecke - on time under budget a bit.
3.    Discussion/decision regarding proposed Kaestle-Boos contract for the school doors and windows project/?.
4.    Discussion/decision regarding status of Library roof project/starts next week.
5.    Discussion/decision regarding insulation proposal for Town Hall/nothing yet.
6.    Discussion/decision regarding the Fuel Cell project/discussions upcoming on possible ways to move forward.
7.    Discussion/decision regarding approval of meeting minutes of August 25/done.
8.    Any other items of business to be brought up for Board consideration/how can the general maintenance of the grounds and buildings be improved?
9.    Adjourn.
BUILDING COMMITTEE NOTICE
Town Hall Commission Room
August 25, 2010, 7:30pm

1.  Recognition of Joe Fitzpatrick for past service/rescheduled for next meeting..
2.  Discussion/decision re: progress of the Middle School Roof project/all but one small area of roof (loading dock) finished - the work remaining will be "quiet" work and be finished by the end of September..
3.  Discussion/decision re: proposed Kaestle Boos contract for school doors and window project/discussion with Director of Facilities of the Bd of Ed as to how to modify contract with KB.
4.  Dikscussion/decision re: status of contract signings for Library roof project, and the oversight component/nothing new.
5.  Discussion/decision re: insulaton proposal for Town Hall/no work decided upon after full discusson of all the different parts of analysis needed.
6.  Discussion/decision re: Fuel Cell project/DPUC heard new request.
7.  Discussion/decision re: approval of meeting minutes of June 7, 24, July 14, and August 4, 2010/approved.
8.  Any other items of business to be brought up for Committee consideration.
9.  Adjourn.

BUILDING COMMITTEE NOTICE
Town Hall Commission Room
August 4, 2010, 7:30pm

1.  Approval of minutes 7-14-10/not done?
2.  Discussion/decision re: progress of the WMS roof project/@60% copmplete, on time, on budget;  walk-thru of roof the other weekend made a difference in requirements for construction that will lengthen the life of this roof replacement..
3.  Discussion/decision re: status of bid award of the Library roof project and pursuit of project oversight component/recommendation to Selectmen to award contract
4.  Discussion/decision re: viability of geothermal HVAC systems and/or updating conventional systems for town and school buildings/nothing new
5.  Fuel Cell update/plans moving ahead to prepare for various Boards and Commissions and possibly DPUC again.
6.  Any other items
7.  Adjourn
BUILDING COMMITTEE MEETING NOTICE      
July 17, 2010 9 a.m.
MIDDLE SCHOOLFRONT STEPS 
 
1.    Site Visit to observe the progress and status of the Middle School Roof project.
2.    Adjourn.

BUILDING COMMITTEE NOTICE
Town Hall Commission Room
July 14, 2010

1.  Approval of minutes 6-24-10/done
2.  Discussion/decision re: progress of the WMS roof project/report - @60% complete;  AUGUST 10 PRIMARY WILL BE HELD IN THE CAFETERIA - NO PARKING IN THE REAR.
3.  Discussion/decision re: status of bid award of the Library roof project and pursuit of project oversight component/awarded and now looking to hire clerk of the works.
4.  Discussion/decision re: viability of geothermal HVAC systems and/or updating conventional systems for town and school buildings/no news
5.  Fuel Cell update/ne news
6.  Any other items
7.  Approval of WMS roof invoices/done
8.  Adjourn
BUILDING COMMITTEE NOTICE
June 24, 2010, 7:30pm
Town Hall Commission Room

1.  Discussion/decision re: progress on Middle School Roof project/2 bills approved - comment that bills should be paid more promptly;  three parts of the more than 2 dozen part complete without detailing;  color selections.
2.  Discussion/decision re:  bid award or re-bid of the Library Roof project/recommendation to the Board of Selectmen to go ahead; unanimous recommendation of one of the proposals to do the work.
3.  Discussion/decision re:  viability of geothermal hvac systems for town and school buildings/probably not, but more work to be done to show payback...boilers at Town Hall assessment;  decision to proceed to get proposal.
4.  Any other business/fuel cell update
5.  Adjourned around 9:30pm..
BUILDING COMMITTEE MEETING NOTICE      
May 12, 2010 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding the Middle School roof project oversight/unanimous vote to recommend same owner's rep who did so ably on School Construction to Board of Selectmen
2.    Discussion/decision regarding status of fuel cell project. Don Gary/further discussions taking place to make sure all questions the Committee has are answered.
3.    Discussion/decision regarding design of replacement of Town Hall heating system/report given by member who checked this out most recently, and analysis.
4.    Any other items of business to be brought up for Board consideration/none
5.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
March 31, 2010 - 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding the Middle School roof project ( bid review, award recommendation, project oversight ). Kim Winchell, H.B. Fishman/done
2.    Discussion/decision regarding update on the proposed specifications for replacement of the library  roof/bid specs OK'd but deduct for newest section. .
3.    Discussion/Decision regarding approval of release of Action Air check in the amount of $45,913 for the auditorium project/done.
4.    Discussion/decision regarding design of replacement of Town Hall heating system/will review this and act at a later date..
5.    Discussion/decision regarding status of fuel cell project/costs estimated by CL&P and soon UTC will have theirs in draft form.
6.    Any other items of business to be brought up for Board consideration/minutes approved from Feb.17 and March 3.
7.    Adjourn.

BUILDING COMMITTEE MEETING NOTICE      
March 3, 2010, 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/decision regarding update on the proposed specifications for replacement of the Middle School roof.  Kim Winchell- HB Fishman/done
2.    Any other items of business to be brought up for Board consideration
3.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
February 10, 2010 7:30 PM - RESCHEDULED FOR FEB. 17th, 7:30pm
TOWN HALL COMMISSION ROOM 

1.    Discussion/Decision regarding design for DPW garage fire suppression system- John Pokorny, Fire Marshal/discussion, no decision
2.    Discussion/decision regarding update on the proposed specifications for replacement of the library roof/no decision
3.    Discussion/decision regarding design of replacement of Town Hall heating system/discussed
4.    Any other items of business to be brought up for Board consideration/minutes of previous meeting approved.
5.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
December 9, 2009 7:30 PM
TOWN HALL COMMISSION ROOM 
 
1.    Discussion/Decision regarding status of fuel cell project.- Don Gary/done
2.    Discussion/decision regarding the status of the High School Auditorium closeout- Tom Landry/we will probably make a profit.
3.    Discussion/decision regarding closeout of the School Construction Project.- Tom Landry/$500,000 reimbursement still available on school project - change orders not included in settlements to be resubmitted/and reviewed for missing signatures, etc. by Town staff.
4.    Discussion/decision regarding library roof design status- Tom Landry/money in place - design prepared and should go out to bid @January 2010 to get the best price, interest.
5.    Discussion/decision regarding election of Committee Chair and Vice Chair for January 2010-December 2011/Don Gary elected Chair., Richard Wolf, Vice-Chair.
6.    Any other items of business to be brought up for Board consideration - Capital Advisory Committee to meet Monday, December 14, 2009 at 7:45am in the Town Hall Meeting Room.
7.    Adjourn.
BUILDING COMMITTEE MEETING NOTICE      
October 29, 2009 7:30 PM
TOWN HALL COMMISSION ROOM 

1.    Discussion/Decision regarding status of fuel cell project- UTC/report and update - news to be forthcoming in 45 days or so.
2.    Discussion/decision regarding the status of the High School Auditorium closeout/bills still need review by O&G before School Construction Unit will make decision on eligibility for reimbursement.
3.    Discussion/decision regarding library roof design/direction given to Town Administrator to proceed with first phase of design (OPTION TWO), to ready for Spring bids.
4.    Any other items of business to be brought up for Board consideration/Town air conditioning replacement units reviewd.
5.    Adjourn.
(Special) BUILDING COMMITTEE NOTICE/rescheduled from July 27) to Wednesday, August 19, 2009 at 7:30pm in the Commission Room at Town Hall
Town Hall Commission Room
Wednesday, August 19, 2009                               
 
1.  Discussion/decision regarding status of Fuel Cell project - UTC/presentation from 7:31 to 9:13pm with discussion of the draft study and estimates for several options serving WMS & WHS.
2.  Any other items/none
3. Adjourn
(Special?) BUILDING COMMITTEE MEETING NOTICE      
TOWN HALL COMMISSION ROOM 
April 29, 2009 7:30 PM

1.  Discussion/decision re: Town Hall Roof Replacement Project/report - last walk thru scheduled
2.  Discussion/decision re:  status of Booster Barn construction project/to start up again
3.  Discussion/decision re:  status of the Auditorium project/still need items such as reports.
4.  Discussion/decision re:  fuel cell alternative energy project status/moving ahead along with Selectmen to pursue varies grants
5.  Any other business (?)
6.  Adjourn
BUILDING COMMITTEE MEETING NOTICE      
TOWN HALL COMMISSION ROOM 
April 1, 2009 7:30 PM

1.    Discussion/decision regarding status of the Town Hall roof replacement project.- Tom Landry/last things getting fixed now;  will have to go back to Historic District Committee for approval of roof over the Communications Center (should not be a problem).
2.    Discussion/decision regarding status of Booster Barn construction project. Tom Landry/not to be ready for more review until after the summer (we think that is what we heard)
3.    Discussion/decision regarding status of the Auditorium project.- Carl Goedecke/working well ("Hello Dolly" went well)
4.    Discussion/decision regarding Energy Education Initiative/we left before this (taken up after next item)
5.    Discussion/decision regarding fuel cell alternative energy project status. Allen Swerdlowe/vote to ask Selectmen and Finance to fund feasibility study
6.    Any other items of business to be brought up for Board consideration
7.    Adjourn.
NO MEETING IN FEBRUARY
Special Building Committee/School Building Committee, Wednesday, January 21, 2009 at 7:30pm, Town Hall Annex on School Road.  See notes (draft)
1)    Attendance: quorum present (JF, DG, AS, DC,  RW);  JP from WestonArts; MSW; DMcN -K-B;  RG.
2)    Call Meeting to Order: done
3)    Approve Minutes of Previous meetings:done
4)    Booster Barn:  Kaestle-Boos has made changes, Building Official reviewed these
5)    HS Auditorium Project: still no heat 
6)    TOW Town Hall Roof Replacement: ?
7)    Alternate Energy Committee : Update
8)    New Business as may properly come before the meeting: none
9)    Executive Session As required/none
10)    Change Orders & Invoice Approval for Payment: Consultant & Other Invoices; Submission to the SBC for review & approval, if any/none
11)    Next Meeting(s): Feb. 4, 2009 @ 7:30 PM, TOW, Town Hall, Commission Rm.   
12)    Adjournment: 9:04pm
NOTE:  we missed the meeting in January (now only once a month for regulat meetings...)
Building Committee/School Building Committee, Wednesday, December 17, 2008 at 7:30pm, Commission Room at Town Hall.
1)    Call Meeting to Order: Meeting called to order/done
2)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 12/03/08/done; 
3)    Booster Barn: estimated cost too high 
a)    Project  Status;    
b)    Permits;   
c)    Budget & Schedule;   
4)    HS Auditorium Project: remaining work to be done, but it opened earlier in the week
a)    Construction & Punch List Schedule / Status;  
b)    Review of requested lighting changes;   
c)    Budget    
5)    TOW Town Hall Roof Replacement: Project Update/?
6)    Alternate Energy Committee Presentation / Discussion:  more in January
7)    New Business as may properly come before the meeting:  As required;   
8)    Executive Session - conducted 
a)    Mediation review of C&H claim;   
b)    Mediation review of FT claim;   
9)    Change Orders & Invoice Approval for Payment: Consultant & Other Invoices; Submission to the SBC for review & approval, if any  
10)    Election of Chairman and Vice-Chairman for 2009/Fitzpatricy, Chair., Wolf, Vice-Chair.  
11)    Next Meeting(s): Jan 7, 2009 @ 7:30 PM, TOW, Town Hall, Commission Rm.   
Building Committee/School Building Committee, Wednesday, December 3, 2008 at 7:30pm, Commission Room at Town Hall.  Reconvening at WHS Auditorium @8:45pm
A quorum of the School Building Committee was present.  Minutes were approved.  Discussion of other projects, then an on-site visit to the auditorium - which is getting there!!!  See photos here.
Building Committee/School Building Committee, Wednesday, November 19, 2008 at 7:30pm, Commission Room at Town Hall.
A quorum of the School Building Committee was present.  Minutes were approved.  Presentation in detail of the latest working drawings (?) of the Booster Barn and Stands/Press Box were shown by Kaestle-Boos.  The status of the High School Auditorium was next - things going well and on schedule to be completed by the first week of December.  Seats coming next Monday - a few days to install. 
Building Committee/School Building Committee, Wednesday, November 12, 2008 at 7:30pm, Commission Room at Town Hall.
1)    Attendance:   
2)    Call Meeting to Order: Meeting called to order
3)    Approve Minutes of Previous meetings:  Approve of Meeting Minutes of 8/17/08; 10/15/08 & 10/29/08/done
4)    Booster Barn: Design Update; Budget & Schedule/nothing new
5)    HS Auditorium Project: pressure to finish on time
a)    Auditorium Renovation:    
i)    Construction & Schedule Status   
ii)    Budget review 
iii)    Review of pending CO’S
6)    TOW Town Hall Roof Replacement: Status discussed
7)    Alternate Energy Committee Presentation / Discussion: Sub-Committee to review progress to date
8)    New Business as may properly come before the meeting/?  
9)    Executive Session As Required - we left.  
10)    Change Orders & Invoice Approval for Payment: Consultant & Other Invoices; Submission to the SBC for review & approval, if any    CRG
11)    Next Meeting(s): November 19th 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm. 
12)    Adjournment:
Building Committee/School Building Committee, Wednesday, October 29, 2008 at 7:30pm, Commission Room at Town Hall.
1)    Attendance: quorum present
2)    Call Meeting to Order:          
3)    Approve Minutes of Previous meetings: 10/15/08/not done
4)    Booster Barn:
a)    Proposal / Schedule / Design considerations/go ahead given on latest design
b)    Budget Review
5)    HS Auditorium Project: discussion of budget, which is OK for now, then visit to WHS
a)    Auditorium Renovation:
i)    Construction Status
ii)    Schedule Update
iii)    Budget review
iv)    Review of pending CO’S (CAR’S)
6)    TOW Town Hall Roof Replacement: going great!
a)    Status
b)    Roof Gutter Design
7)    Alternate Energy Committee Discussion:
8)    New Business as may properly come before the meeting:
9)    Executive Session As Required
10)    Change Orders & Invoice Approval for Payment: Consultant & Other Invoices; Submission to the SBC, if any
11)    Next Meeting(s): November 12, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm. a)    Reschedule Meeting planned for 11/26/08
12)    Adjournment:

Building Committee/School Building Committee, Wednesday, October 15, 2008 at 7:30pm, Commission Room at Town Hall.
1)    Attendance: quorum present
2)    Call Meeting to Order: Meeting called to order @                     PM           
3)    Approve Minutes of Previous meetings: a)    Approve of Meeting Minutes of 10/01/08/done
4)    HS Auditorium Project:  Full review of where the project stands (a bit behind) and report from builder as well as staff;  payment of some bills made.
a)    Auditorium Renovation:
i)    Construction Status
ii)    Schedule Update
iii)    Review of pending CO
5)    TOW Town Hall Roof Replacement: a)    Schedule Update/moving along.
6)    Booster Barn:  presentation by Kaestle-Boos with rep of Booster Barn group present - some aspects of design set, budget still limits design possibilities.
a)    Proposal / Schedule / Design considerations
b)    Budget Review
7)    Alternate Energy Committee Discussion: a)    Discussion if any/nothing to report on RFP
8)    New Business as may properly come before the meeting:
9)    Executive Session a)    As Required
10)    Change Orders & Invoice Approval for Payment: a)    Consultant & Other Invoices; Submission to the SBC, if any
11)    Next Meeting(s): October 29, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
12)    Adjournment: Meeting adjourned @ _____:_____ PM
Building Committee/School Building Committee, Wednesday, October 1, 2008 at 7:30pm, (changed from WHS Auditorium at 4:30pm Wednesday) TOWN HALL COMMISSION  ROOM.
DRAFT agenda posted at 4pm, Tuesday, September 30 - all "the usual suspects" on the agenda (Auditorium, Town Hall roof replacement, Booster Barn, Alternative Energy, new business, executive session, if needed, change orders and invoices for payment, next meeting October 15).  BOOSTER BARN:  Kaestle Boos and Board of Education came for design discussions, will be back in 2 weeks.  AUDITORIUM:  budget review and report;  TOWN HALL ROOF:  no work this week. 
Special Building Committee/School Building Committee, Wednesday, September 17, 2008 at 7:30pm, Weston High School Auditorium.
1.  Attendance/quorum present
2.  Call the meeting to order/done
3.  HS Auditorium Project:  renovation progress, schedule, financial status/on schedule and moving ahead, change orders total discussed
4.  Alternative energy committee discussion - RFP extension/meeting next week
5.  Town Hall Roof update/starting next week?
6.  Booster Barn Process update/budget set, date of completion set--now they have to see working drawing for full design, preferably under the bleachers
7.  Approval of the minutes of 9-3-08/done
8.  Executive Session/we left- no vote to go into executive session.
9.  Any other business
10.  Change orders and invoice approval
11.  Next meeting Oct. 1, 2008 at 7:30pm
Special Building Committee/School Building Committee, Wednesday, September 3, 2008 at 7:30pm, Weston High School Auditorium.
1)     Call Meeting to Order:         
2)     HS Auditorium Project:  all these items discussed with the necessary folks - who were all in attendance
a)    Auditorium Renovation – Carlson Construction, IES,TPC, Art DiCesare
         Progress/Schedule  
              ii) Schedule, shop drawing review, outstanding info requests, wall finishes, seat layout
4)       Alternate Energy Committee Discussion: RFP extension/responses due very soon
5)       Town Hall Roof Update/start in two weeks - slate delay shorter than initially thought
6)        Booster Barn Process Update/letter to Selectmen from Building Committee (it is on the Selectmen's Agenda tonight)
7)       Minutes Approval 8-06-08, 8-27-08 (?) - we left at @9:15pm
8)       Executive Session ( if needed)
9)       Any Other Business
10)       Change Orders & Invoice Approval:
11)       Next Meeting(s): September 17, 2008 @ 7:30 PM (location?)
Special Building Committee/School Building Committee, Wednesday, August 27, 2008 at 7:30pm, Weston High School Auditorium (revised agenda includes Booster Barn).
1.  Call Meeting to order
2.  H.S. auditorium project: Owner's rep reports on slippage in schedule, other progress.
    a.  Auditorium renovation - Carlson Construction/decisions made on details
       i)  Progress/schedule
       ii)  Carpet order and selection/wall finishes
    b.  Ducharme - revision to some rows
       i)  Schedule status, fabric status, layout approval
       ii)  Stain sample
    c.  IES - shop drawing review/information request
3.  Alternative Energy Committee Discussion - RFP response report by Town Administrator.
4.  Town Hall Roof update/nothing new
5.  New Business (?) - Booster Barn (request from Board of Education to make comment on two part project) - a letter from the Building Committee will be formally written to reflect the unanimous vote taken by the members of the Building Commmittee.
6.  Minutes approval 8-06/next week
7.  Executive Session (if needed)
8.  Any other business (?)
9.  Change orders & invoice approval
10. Next meeting Sept. 3 (NEXT WEEK ALSO AT THE AUDITORIUM)
Building Committee/School Building Committee, Wednesday, August 6, 2008 at 7:30pm, Commission Room of Town Hall.
1)     Call Meeting to Order - no quorum for either School or regular building committees      
2)     HS Auditorium Project:
a)    Auditorium Renovation – Carlson Construction/report from clerk of the works - it was suggested by the Town Administrator that the next meeting be held at the auditorium.  Contract at the Selectmen Aug. 8 for OK
       i)  Progress/Schedule  
       ii) Carpets/  Wall Finishes
b)    Ducharme
       i)     Schedule Status
       ii)     Armrest resolution, Stain Sample
c)   IES - Shop drawing review/ information request
4)       Alternate Energy Committee Discussion: RFP Status/sent to 3 consultants (screened from a larger number interviewed previously); responses due two weeks from August 8
5)       Town Hall Roof Update/plans to go ahead with project as approved by the building committee
6)       Booster Barn/report from sports group and First Selectmen
7)       Middle School Roof / proposal for repair - will consider alternative energy on both this roof and the high school (response to "About Town" question
8)       Change Orders & Invoice Approval: O&G Invoice/approved
9)       New Business as may properly come before the meeting:
10)       Minutes Approval for July 23, 2008 Meeting/approved with one change (Ellen Uzenoff did not vote on Town Hall Roof)
12)       Executive Session (if needed) - no mention in the agenda of the item to be discussed - as no quorum was present, discussion of whatever item was to be revealed was not in executive session (you have to vote to go into executive session) - but we left, so the discussion took place in open session without any public present.
13)      Next Meeting(s): August 20?, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm./we did not stay, so we are not certain of the date, time or location of the next meeting.
Building Committee/School Building Committee, Wednesday, July 23, 2008 at 7:30pm, Commission Room of Town Hall.
1)     Call Meeting to Order/done     
2)     HS Auditorium Project: going well, according to Town's representative
a)    Auditorium Renovation – Carlson Construction/work progressing;
        i)     Contract  Status/signed copy rec'd by Town.
        ii) Carpets/  Wall Finishes/discussion on detail of carpet, curtain and test of how walls can be redone with consistent look      
b)    Ducharme - Fabric Status/seating layout appointment July 28;  fabric ordered;  Oct. 15 finish date
              
3)     Alternate Energy Committee Discussion: RFP Status/report on progress
4)       Town Hall Roof Update/slate to be ordered for 2 month delivery; 
5)        New Business as may properly come before the meeting: 
6)       Executive Session ( not needed)
7)       Change Orders & Invoice Approval:
8)       Next Meeting(s): August 6, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building Committee/School Building Committee, Wednesday, July 9, 2008 at 7:30pm, Commission Room of Town Hall.
1)      Attendance/quorum present
2)     Call Meeting to Order/done     
3)     HS Auditorium Project:
a)    Auditorium Renovation – Carlson Construction
     i)     Contract  Status/not signed yet
               ii)     Proposed Schedule/week of Oct 26 is finishing date
               iii)   Curtains/Carpets, Wall Finishes/discussion with clerk of the works

        b)    Ducharme
               i)       Contract Status/signed
               ii)      Fabric Status/explanations for the clerk of the works
            
4)       Alternate Energy Committee Discussion: RFP Status/needs work, according to town
5)       Town Hall Roof Update/Town Administrator noted that the last word had not been heard on this matter.
6)        New Business as may properly come before the meeting:
7)       Executive Session: As Required; C&H; FT
8)       Change Orders & Invoice Approval
9)       Next Meeting(s): July 23?, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
10)      Adjournment: Meeting
Special Building Committee/School Building Committee, Wednesday, June 25, 2008 at 7:30pm, Commission Room of Town Hall.  No quorum present.
1.  High School Auditorium Project:
a.  Auditorium Renovation - Carlson Construction/Construction monitoring in place with capable construction firm.
1)  Contract/to be discussed on Friday with Town
2)  Preconstruction meeting
3)  Schedule
b.  Ducharme
1)  Contract/also Friday discussion
2)  Fabric/wood finish/choices of colors, fabrics and finish of wood made for auditorium seating
3)  Schedule
2.  Alternative Energy Committee discussion, if any/nothing new
3.  New Business
4.  Executive Session, as required - C&H; FT;P&P
5.  Change orders and invoice approval
6.  Next meeting - July 9
Special Building Committee/School Building Committee, Wednesday, June 11, 2008 at 6:30pm, high school auditorium prior to Special Town Meeting - "About Town" did not attend.
Special Building Committee/School Building Committee, Wednesday, June 4, 2008 at 7:30pm, Commission Room at Town Hall
1)    Attendance:
2)    Call Meeting to Order: Meeting called to order         
3)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 4/30/08 & 5/14/08/done
4)    HS Auditorium Project:  full discussion with both Carlson Construction and Owners Rep
a)    Auditorium Renovation:
i)    Review contract with IES & proposed contractor
ii)    Schedule
iii)    Interview of TOW Owners Rep / Project Construction Manager
5)    TOW Town Hall Roof Replacement: Schedule Update/?  We left (@9pm) at this point.
6)    School Commissioning:
a)    HS:
i)    Commissioning Update & Report
b)    3-5 School:
i)    Commissioning Update / Report
7)    Alternate Energy Committee Discussion: Discussion if any
8)    New Business as may properly come before the meeting:
9)    Executive Session As Required; C&H; FT; P&P
10)    Change Orders & Invoice Approval:  Consultant & Other Invoices; Submission to the SBC, if any
11)    Next Meeting(s): June 18, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Special Building Committee/School Building Committee, Wednesday, May 21, 2008 at 7:30pm, Commission Room at Town Hall
1)    Call Meeting to Order: Meeting called to order @ 7:30PM           
2)    HS Auditorium Project:
a)    Auditorium Renovation:
i)    Review of proposal and cost estimates with Innovative Engineering Solutions
3)    Next Meeting(s): Tuesday, May 27, 2008 @ 7:30 PM, with BOS/BOF, Town Hall Meeting Room
Building and School Building Committee, Wednesday, May 14, 2008 at 7:30pm, Commission Room at Town Hall:
1)    Approve Minutes of Previous meetings: Minutes of 4/30/08 - not done
2)    HS Auditorium Project:
a)    Auditorium Renovation:
i)    Bidding Review; SBC recommendation to Board Of Selectman/report and need for more review
ii)    Schedule/June 11 Special Town Meeting;  May 27 Board of Selectmen/Board of Finance at 8pm to decide the "call" for Special Town Meeting
iii)    Hiring of Project Construction Manager/working on it
3)    TOW Town Hall Roof Replacement: Contract / Schedule/slate selected like the existing type (weathers after 10-15 years to varied colors)
4)    O&G Schedule / Progress:
a)    HS:
i)    Roof Contract Close out
ii)    Commissioning Update & Report
b)    3-5 School: Commissioning Update / Report
5)    Alternate Energy Committee Discussion:  Building Committee will meet at 7pm May 27 to
6)    New Business as may properly come before the meeting:
7)    Executive Session As Required; C&H; FT; P&P
8)    Change Orders & Invoice Approval: Consultant & Other Invoices; Submission to the SBC, if any
9)    Next Meeting(s): May 21;  June 4, 2008 at 7pm, Town Hall Meeting Room; 8pm Joint Board of Selectmen/Board of Finance
Building/School Building Committee, Wednesday, April 30, 2007, 7:30pm, Commission Room at Town Hall
1)    Call Meeting to Order - qurom present      
2)    Approve Minutes of Previous meetings: Meeting Minutes of 4/2/08 & 4/16/08/done
3)    HS Auditorium Project:  Bid opening Tuesday, May 6, 2008 at 2pm in Town Hall Meeting Room (we assume the Meeting Room will be used)
a)    Auditorium Renovation:
i)    Bidding Progress;
ii)    Schedule;
4)    TOW Roof Replacement: Board of Selectman meeting discussion of 4/24/08/Historic District Commission May 7 (8pm, Weston Library) to consider Selectmen's request for non-slate roof, we think - no notice yet posted.
5)    O&G Schedule / Progress: ?
a)    HS: Commissioning Update & Report
b)    3-5 School:
i)    Close-out; Pipe & Power
ii)    Commissioning Update / Report
6)    Alternative Energy Committee Discussion/  All members except for one who was out of the country met the evening of ATBM April 21 (minutes taken by a member who will be submitting them) and considered revisions to a tentative RFP;  discussion ensued of the best way to get all parties who will be involved in recommending funding fully informed of progress as the revision to the RFP moves along.
7)    New Business as may properly come before the meeting:
8)    Executive Session As Required; C&H; FT; P&P
9)    Change Orders & Invoice Approval: Consultant & Other Invoices; Submission to the SBC, if any
10)    Next Meeting(s): May 14, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, April 16, 2007, 7:30pm, Commission Room at Town Hall -  agenda (since there are now only five members on the Building Committee, THERE WAS A QUORUM PRESENT [Steve Ezzes resigned effective with the Board of Selectmen's acceptance on April 3, 2008])
1)    Call Meeting to Order:        
2)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 4/2/08
3)    HS Auditorium Project: discussion of bidder availibility
a)    Auditorium Renovation Bidding update: Bid due; Construction Schedule; Seating Bid; Seating Schedule;
4)    TOW Roof Replacement: Discussion of Bids Received & Possible Alternates/discussion of differences between estimate and bids.
5)    O&G Schedule / Progress:
a)    HS: Commissioning Update & Report
b)    3-5 School:
i)    Close-out; Pipe & Power
ii)    Commissioning Update / Report
6)    Alternate Energy Committee Discussion: Discussion
7)    New Business as may properly come before the meeting:
8)    Executive Session As Required; C&H; FT; P&P
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s):
Building/School Building Committee, Wednesday, April 2, 2007, 7:30pm, Commission Room at Town Hall -  agenda
1)    Approve Minutes of Previous meetings: Minutes of 3/19/08/done
2)    HS Auditorium Project:Auditorium Renovation Presentation; Progress; Budget - Schedule, Bidders & Bidding/full set of nearly complete plans for bidding shown.
3)    TOW Roof Replacement: Bid due 4/7/08;
4)    O&G Schedule / Progress:
a)    HS: Commissioning Update & Report
b)    3-5 School:
i)    Close-out; Pipe & Power
ii)    Commissioning Update / Report
5)    Alternate Energy Committee Discussion: Discussion/ to be included in the April 3 review for the Selectmen
6)    New Business as may properly come before the meeting: see above--also report on Kaestle-Boos and the auditorium and perhaps Revson.
7)    Executive Session As Required; C&H; FT; P&P
8)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
9)    Next Meeting(s): April 16, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, March 19, 2008, 7:30pm, Commission Room at Town Hall -  agenda
1)    Approve Minutes of Previous meetings: Minutes of 3/5/08/done
2)    HS Auditorium Project: Auditorium Renovation Presentation; Progress; Budget & Schedule/long review of "probable cost" $1,703,452, presentations by four consultants (architect, engineer, threatre specialist and lighting and sound specialist.
3)    TOW Roof Replacement: Bid meeting 3/17/08 review;  bid opening April 10.  At 10:25pm we left.
4)    O&G Schedule / Progress:
a)    HS: Commissioning Update & Report
b)    3-5 School:
i)Close-out; Pipe & Power
ii)Commissioning Update / Report
5)    Alternate Energy Committee Discussion: Discussion
6)    New Business as may properly come before the meeting:
7)    Executive Session As Required; C&H; FT; P&P
8)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
9)    Next Meeting(s): April 2, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, March 5, 2008, 7:30pm, Commission Room at Town Hall -  agenda

1)    Approve Minutes of Previous meetings: Minutes of 2/6/08/done
2)    HS Auditorium Project: moving ahead - need more detail to be able to get price correct
a)    Auditorium Renovation Progress; Budget
i)    Design Development Update w/estimates
3)    HS Roof anticipated Close-out Update/did good!
4)    TOW Roof Replacement:  went out, got 4 or 5 responses;  bid opening in April.
a)    Bid Contract for the Town Hall;
b)    Water drainage from Building/not discussed
5)    O&G Schedule / Progress: almost there!
a)    HS:
i)    Close-out; Shawn’s Lawns
ii)    Commissioning Update & Report
b)    3-5 School:
i)    Close-out; Pipe & Power
ii)    Commissioning Update / Report
c)    Hurlbutt: Close-out, Shawn’s Lawns
6)    Alternate Energy Committee Discussion: Discussion / Interview for additional new member/interview
7)    New Business as may properly come before the meeting: discussion of auditorium schedule
8)    Executive Session - As Required; C&H; FT; P&P
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s): March 19, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm./might be an additional one if it will help move auditorium along.
Building/School Building Committee, Wednesday, February 6, 2008, 7:30pm, Commission Room at Town Hall -  agenda
1)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 1/23/08/done
2)    HS Auditorium Project: full discussion - Captial Committee to review it on Friday, Feb. 8 at 8am in Town Hall.
a)    Auditorium Renovation Progress; Budget w/ alternates
i)    Schematic Design with estimates
ii)    Recommended enhancements with associated costs
3)    HS Roof anticipated final cost/almost completed.
4)    HS & TOW Roof Replacement: Bid Contract for the Town Hall;  almost ready to go out.
5)    O&G Schedule / Progress:
a)    HS:
i)    Close-out status; Shawn’s Lawns
ii)    Commissioning Update & Report
b)    3-5 School:
i)    Close-out status; Pipe & Power
ii)    Commissioning Update / Report
c)    Hurlbutt: Close-out status, Shawn’s Lawns
6)    Alternate Energy Committee Discussion: 
7)    New Business as may properly come before the meeting:
8)    Executive Session As Required; C&H; FT
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s): February 20, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, January 23, 2008, 7:30pm, Commission Room at Town Hall -  draft agenda
1)    Call Meeting to Order: Meeting
2)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 1/09/08/done
3)    HS Auditorium Project:
a)    Auditorium Renovation Progress; Presentation of revised budget w/ alternates - fully discussed (2 hours); preparation for Board of Finance discussion on Feb. 14.
i)    Schematic Design with estimates/we did not get a copy of the estimates, but they seemed in the right neighborhood
ii)    Recommended enhancements with associated costs/second consultant for special lighting may be retained
iii)    Motorized vs. Counter weight rigging with associated costs/motorized
4)    HS & TOW Roof Replacement: Comments on bid documents for the Town Hall; Proposal for extended construction services/reviewed and suggested ideas for more specifics in the works
5)    O&G Schedule / Progress: closer
a)    HS:
i)    Close-out status; Check to Nettleton authorized; Open – M J Daily, Shawn’s Lawns
ii)    Commissioning Update & Report
b)    3-5 School:
i)    Close-out status; Pipe & Power Update; Check to Losito authorized
ii)    Commissioning Update / Report
c)    Hurlbutt: Close-out status, Shawn’s Lawns
6)    Alternate Energy Committee Discussion: we left prior to this.
7)    New Business as may properly come before the meeting:
8)    Executive Session  As Required
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s): February 6, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, January 9, 2008, 7:30pm, Commission Room at Town Hall -  agenda
1)    Call Meeting to Order:          
2)    Approve Minutes of Previous meetings: Minutes of 12/12/07/done
3)    HS Auditorium Project:  consultant did not show up - Building Committee to have contacts by e-mail before next regular Building Committee meeting - when a decision about how to proceed occurs
a)    Auditorium Renovation Progress; Presentation of revised budget w/ alternates
i)    Schematic Design with estimates
ii)    Recommended enhancements with associated costs
iii)    Motorized vs. Counter weight rigging with associated costs
4)    Facilities Review: Kaestle Boos Report/draft presented on cost summary in 2008 dollars minus "soft costs" - work suggested to be done has been ranked 1-5 (5 being in greatest immediate need).  We saw the early numbers, but it would not be helpfull if we mentioned any, as this was a "draft" summary.
5)    HS & TOW Roof Replacement: 
a)    HS Roof Skylight; Alt. Proposal “Fischer Skylight”/patch it (present patch is working) for now
b)    Final bid documents for the Town Hall/done and presented to Building Committee - three options and some seeming to be in-kind replacement for this structure in the Historic District
6)    O&G Schedule / Progress: getting closer to being done
a)    HS:
i)    Close-out status; Final Payment to Nettleton; Open – M J Daily, Shawn’s Lawns
ii)    HS Servery Grease Hood system
iii)    Commissioning Update & Report
b)    3-5 School:
i)    Close-out status; Pipe & Power Update; Final Payment to Losito
ii)    Commissioning Update / Report
c)    Hurlbutt: Close-out status, Shawn’s Lawns
7)    Alternate Energy Committee Discussion:  applicant for sub-committee interviewed.  What are the latest F.O.I. requirements for subcommittees? (We left at this point)
8)    New Business as may properly come before the meeting:
9)    Executive Session as Required
10)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
11)    Next Meeting(s): January 23, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, December 12, 2007, 7:30pm, Commission Room at Town Hall -  agenda
1)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 11/13/07 & 11/28/07/done
2)    HS Auditorium Project:
a)    Project Budget Clarification Continued: understood that previous Board of Finance understood the need for additional $$
b)    Auditorium Renovation Progress Update/moving along, meetings held with advisor to users and users
3)    Facilities Review: Schedule, Kaestle Boos Presentation/excellent presentation of DRAFT (we saw a copy); final user product will be in Excel or similar electronic form permitting easy changes
4)    HS & TOW Roof Replacement:
a)    HS Roof Skylight; field review of 12/12/07/more to come
b)    TOW Town Hall; Phase I, HBF; Presentation Update/?
5)    O&G Schedule / Progress: OK
a)    Project Cost Report:
b)    HS:
i)    Close-out status;
ii)    Commissioning Update if any
c)    3-5 School:
i)    Close-out status;
ii)    Commissioning Update
d)    Zenon Plant: Close out status; Merritt
e)    Hurlbutt: Close-out status, Shawn’s Lawns
6)  Election of Officers, 2008:
a.  School Building Committee, Joe Fitzpatrick, Chair., Richard Wolf, Vice-Chair.
b.  Building Committee, JF, RW

New Business as may properly come before the SBC meeting:Alternative Energy Subcommittee of Building Committee (Allen Swerdlow) formed and will first meet Saturday, Dec. 15 at 10am, CR
7)    Executive Session As Required - none required
8)    Change Orders & Invoice Approval: we left
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
9)    Next Meeting(s): January 9, 2008 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building/School Building Committee, Wednesday, November 28, 2007, 7:30pm, Commission Room at Town Hall - draft agenda - Quorum present;  Town Administrator and Town Finance Director present to discuss items 4 and 5
1)  Approve minutes/?
2)  HS Auditorium and Roof projects - acoustical consultant proposal/approval/need assurance from Board of  Finance that they will honor the full $1.6 million estimate
3)  HS and Town Hall Roof Replacements - presentation by HBFishman/many different options, several good solutions--costs may vary from original $175k to $350k to $470k for al slate or fake slate - final report on what project will look like due in January.
4)  Facilities Review: Kaestle Boos schedule/draft of raw data in the hands of Schools and Building Committee for review (copies for members being made)
5)  O&G Progress/Schedule/comparison of Town accounting vs. O&G - not much difference--but three-part bond issue needs to be reconfigured to show that more money was spent on
6)  Alternative Energy Committee Proposal/we left (9:50pm)
7)  New Business
8)  Executive Session as required
9) Change Orders
NEXT MEETING:  Dec. 12 and the one after that January 9.
SPECIAL Building Committee/School Building Committee, TUESDAY, November 13, 2007, 7:30pm, Basement of Town Hall
1)    Call Meeting to Order/done     
2)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 10/31/07/done
3)    HS Auditorium & HS Roof Project Budget: budget questions as related to the Town Meeting call - need to return to the Board of Finance to complete the auditorium (the roof came in at $2.1 million of the total amount approved at the March 22 Special Town Meeting.  First Selectman, Town Administrator and Town Finance Director present for this.
a)    Project Budget Clarification:
b)    Acoustical Consultant’s proposal: to be discussed at the next meeting
4)    HS & TOW Roof Replacement:
a)    HS Roof Skylight; update/nothing new
b)    TOW Town Hall; Phase I, HBF; Presentation/going to cost several times the amount in the Capital Budget 2007-2008
5)    Facilities Review: Schedule, Kaestle Boos/nothing to see yet.
6)    O&G Schedule / Progress: still no agreement about how much money was spent - Town has one amount and O&G calculate differently.
a)    Project Cost Report:  Review
b)    HS:
i)    Close-out status;
ii)    Commissioning Update if any
c)    3-5 School:
i)    Close-out status;
ii)    Commissioning Update
d)    Zenon Plant: Close out status; Merritt
e)    Hurlbutt: Close-out status, Shawn’s Lawns
7)    Alternative Energy Committee Proposal/to be presented at the Board of Selectmen - NOTE:  no agenda yet available to the general public, but the Building Committee knows about it (?)
8)    New Business as may properly come before the SBC meeting:
9)    Executive Session As Required/we left at this point
10)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
11)    Next Meeting: November 28, 2007
Building Committee/School Building Committee, Wednesday, October 31, 2007, 7:30pm, Commission Room at Town Hall

1)    Approve Minutes of Previous meetings:Minutes of 10/03/07 & 10/17/07/done
2)    HS Auditorium:  Architect (IES)/schedule to complete drawings set.
a)    Project Update:
b)    Project Schedule, Schematic Design, Budget
3)    HS & TOW Roof Replacement:  done
a)    HS Roof Skylight; update
b)    TOW Town Hall; Phase I, HBF; Presentation
4)    Facilities Review: Schedule, Kaestle Boos/draft in hand
5)    O&G Schedule / Progress:
a)    Project Cost Report: Status - still not clear
b)    HS:
i)    Close-out status;
ii)    Site; Richards, Grading, HS requested sidewalk; retainage reduction
iii)    Commissioning Update if any
c)    3-5 School: almost there?
i)    Close-out status;
ii)    Commissioning Update
(1)    Balancing proposal recommended by K&R corrections (Wings)
d)    Zenon Plant: Close out status; Merritt/done?
e)    Hurlbutt: Close-out status, Shawn’s Lawns
6)    Alternative Energy Study/not discussed
7)    New Business as may properly come before the SBC meeting:
8)    Executive Session: as Required
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s): November 14, 2007 @ 7:30 PM, TOW, Town Hall, Commission Rm.
Building Committee/School Building Committee, Wednesday, October 17, 2007, 7:30pm, Town Hall - Draft agenda (10/10)
1  Minutes
2. Facilities review
3. Roof replacement - Town Hall, HS skylight
4. O&G - various closeout requirements on all projects; final project cost report (to be issued Oct 17)
5. HS auditorium
6. New business
7. Exec Session - HS AUDITORIUM contract; claims, as required
8. Change orders and invoice approvals
NEXT MEETING:  October 31, 2007, 7:30pm, Commission Room
Building Committee/School Building Committee, Wednesday, October 3, 2007, 7:30pm, Town Hall Meeting Room/revised agenda removes Revson issue.
1.  Minutes September 5, 18/OK
2.  Facilities Review - Kaestle Boos/to be ready with numbers for Board of Education facilities by (draft)October-final in November
3.  HS and Town Roof reflacement:
 4.  O&G schedule: Final project cost report
5.  Revson Field-not on revised agenda
6.  New Business
7.  Executive Session - contracts - HS Auditorium, claims as required
8.  Change orders
9.  NEXT MEETING?  Friday, at Board of Education annex, 7:45am, Kaestle Boos review in Dr. Keatings' office (?)
NOTE:  Revised agenda issued Friday  re-arranges order of items, removed specific item on high school roof-photovoltaic cells.
Special Building Committee/School Building Committee, Tuesday, September 18, 2007, 7:30pm,Commission Room at Town Hall
Approve Minutes of Previous meetings: Approve of Meeting Minutes of 9/05/07    SBC
Executive Session  -/not needed
a)    Contracts – HS Auditorium
b)    Claims; as required    JF,  CRG
Facilities Review: Schedule, Kaestle Boos    JF/SBC; DC/see above.
HS & TOW Roof Replacement:/discussion  
a)    HS Construction Review:  Update / Skylight    JF/Chairman; SBC; CRG
b)    TOW Town Hall; Phase I, HBF; Existing Condition Plans, Field Survey     JF/Chairman; SBC; TL
O&G Schedule / Progress:   /getting down to last bits
a)    Final Project Cost Report    RM/O&G
b)    HS:   
i)    Close-out status; see updated listing;     MB-RM/O&G; JF
ii)    Site; Richards, Grading, As-Built Drawings, Fire Tank Access    CRG
c)    3-5 School:   Close-out status; see updated listing;    MB-MS/O&G; JF
d)    MFP: Close-out status; Sentrale, Shawn’s Lawns    RM/O&G
e)    Zenon Plant: Close out status; Merritt    RM & MS/O&G
f)    Hurlbutt: Close-out status, Shawn’s Lawns     RM/O&G
Revson Field    DG / DC/  REVIEW AND PREPARATION TO SUPPORT PROPOSAL FOR REPAIR ALREADY APPROVED BY COMMITTEE AND SENT BACK BY SELECTMEN
Review hiring an MEP consultant for a HS photovoltaic system    DG / SBC
New Business as may properly come before the SBC meeting:    All/discussion about regulation lighting to conserve energy
Change Orders & Invoice Approval:   
a)    HS: Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG
Next Meeting(s): October 3, 2007 @ 7:30 PM, TOW, Town Hall, Commission Rm.    All
Adjournment: Meeting adjourned @ _____:_____ PM    JF/Chairman
Building Committee/School Building Committee, Wednesday, September 5, 2007, 7:30pm, Town Hall Meeting Room
AGENDA/present: Fitzpatrick, Coprio, Gary, Wolf (quorum);  Martin Strasmore
1)    Approve Minutes of Previous meetings: 8/22/07/done
2)    Executive Session/vote after Exec. Session to approves IES and TPC conditionally
a)    Contracts – HS Auditorium
b)    Claims; as required
3)    Facilities Review: Schedule, Kaestle Boos/move it ahead rapidly
4)    HS & TOW Roof Replacement:
a)    HS Construction Review: Progress update: Resolution of clogged roof drain at girls locker room/fixed!
b)    TOW Town Hall; Phase I; Plans for HBF/discussion
5)    O&G Schedule / Progress: almost all done!
a)    Final Project Cost Report
b)    HS:
i)    Close-out status; see updated listing;
ii)    Site Drainage, Richards
c)    3-5 School: Close-out status; see updated listing;
d)    MFP: Close-out status; Sentrale, Shawn’s Lawns
e)    Zenon Plant:
i)    Close out status; Merritt
f)    Hurlbutt: Close-out status, Shawn’s Lawns
6)    Alternative Power Study/presentation to Selectmen reported, progress report.
7)    Revson Field/recommendation to Selectmen for reconditioning of out and infields over two years or so without taking Revson 2 fields(sharted outfield) out of service - to go to Selectmen and then Board of  Finance;
8)    New Business as may properly come before the SBC meeting:
a)    Middle School Windows Replacement (BC/BOE)
b)    Dugouts for Little League; review & comments of info distributed 8/22/07/long discussion and detailed.
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s): To Be Determined/approx. in 2 weeks.
Weston Building and School Building Committee, Wednesday, August 22, 2007, 7:30pm, Commission Room at Town Hall

1.  H.S. Auditorium Renovation:
 2.  Executive Session as required (put at end of agenda)
3.  Minutes/OK
4.  FACILITIES REVIEW SCHEDULE/to be starting soon to be complete in time for budget process 2008-2009.
5.  H.S. and TOW Roof  Replacement:
6.  O&G Schedule/Progress: LAST PAPERWORK ALMOST DONE!!!
7.  New business:  Revson Field proposal by Milone&MacBroom discussed (not circulated to public, but discussion of time out of use and no fields, just study, at the end of lengthy period ($40,000 as well) led some members to investigate other options;  more in two weeks. WE LEFT AS EXECUTIVE SESSION called.
8.  Change orders
9.  NEXT MEETING: September 5
ATTENTION:  e-mail received mid-day Monday that a quorum would not be available on Aug.1--this meeting to be rescheduled for Aug. 8
RE-SCHEDULED FOR AUGUST 8, POSTED IN TOWN CLERK'S OFFICE
Weston Building and School Building Committee, Wednesday, August 1 - now the 8th - 2007, 7:30pm, Commission Room at Town Hall
1.  Executive Session:claims (as required)
2.  Minutes/OK
3.  High School Auditorium Renovation: 
4.  Facilities Review - no schedule presented--next time?
5.  High School and Town Roof Replacement:
6.  O&G Schedule/progress:
7.  New business/photovoltaic cells grant proposal suggested for total high school roof--sell back energy to the grid in summer!
8.  Change orders/we left
NEXT MEETING in 3 weeks (August 22, 2007) @ 7:30pm
Weston Building and School Building Committee, Wednesday, July 11, 2007, 7:30pm, Commission Room at Town Hall
1.  Executive Session - claims, as required/placed at the foot of the agenda, if necessary.
2.  Approve minutes/done
3.  H.S. Auditorium Renovation:
 4.  High School and Town of Weston Roof Replacement:
5.  O&G schedule - close out status:
6.  New Business/lighting coordination needed
7.  Change Orders and invoive approval/we left before this took place
8.  NEXT MEETING:  Wednesday, August 1, 2007, 7:30pm
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, June 27, 2007, 6:30pm, Commission Room, Town Hall
1)    Call Meeting to Order - quorum present       
2)    Executive Session: Special Meeting with Board of Selectman / Cohen & Wolf; 6:30 PM - Claim; Settlements; Comments; as required/done in somewhat more than an hour.
3)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 5/23/07 & 6/6/07/done
4)    HS Auditorium Renovation:
a)    Theater Projects Consultants Proposal & Schedule; (TPC-Gene Leitermann)/rec'd Monday - consideraion at next meeting - not enough time for detailed review
b)    Architecture / Engineer RFP/next meeting
5)    HS & TOW Roof Replacement: - discussion of progress to date (to begin hot patch again on roof)
a)    HS Construction Review: Progress update;
b)    TOW Roof Proposal Signed; Phase I; Coordination/brief discussion
6)    O&G Schedule / Progress:
a)    HS Consolidated Punch List Update / Status:
i)    Punch List status; see consolidated list; HS Dumpster Fence (Total Fence)
ii)    Close-out status; see updated listing; O&G response to JF
b)    3-5 School: Close-out status; see listing,
c)    MFP:
i)    Shawn’s Lawns tree planting status
ii)    Close-out status; Sentrale, Shawn’s Lawns
d)    Zenon Plant: fixed!
i)    Water flow & Maintenance / Operation update; pipe HS south clean-out
ii)    Close out status; Merritt
e)    Hurlbutt: Close-out status, Shawn’s Lawns
7)    New Business as may properly come before the SBC meeting:
8)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
9)    Next Meeting(s): Wednesday 07/11/07  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, June 6, 2007, 7:30pm, Commission Room, Town Hall
1)    Approve Minutes of Previous meetings: Approve of Meeting Minutes of 5/23/07
2)    HS Auditorium Renovation:   Discussion with Theater Projects Consultants;  Gene Leitermann/discussion, in two weeks (next meeting) there will be a proposal with details;  time schedule previously discussed (for work to be done next summer--which working backward means out to bid in winter-spring, we think we heard...)
3)    HS & TOW Roof Replacement:
a)    HS Construction Review: Progress update/ahead of schedule and under budget
b)    TOW Roof Proposal/next step is up to Selectmen
4)    O&G Schedule / Progress:
a)    HS Consolidated Punch List Update / Status:/done
i)    Punch List status; see consolidated list; HS Dumpster Fence (Total Fence)
ii)    Close-out status; see updated listing; O&G response to JF
b)    3-5 School: Close-out status; see listing,/done
c)    MFP:/done
i)    Shawn’s Lawns tree planting status
ii)    Close-out status; Sentrale, Shawn’s Lawns
d)    Zenon Plant:
i)    Water flow & Maintenance / Operation update; pipe HS south clean-out/done
ii)    Close out status; Merritt/?
e)    Hurlbutt: Close-out status, Shawn’s Lawns/?
5)    New Business as may properly come before the SBC meeting:
6)    Executive Session: Claim; Settlements; Comments; as required/we left
7)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
8)    Next Meeting(s): Wednesday 06/20/07  @ 7:30 PM
9)    Adjournment: Meeting adjourned @ _____:_____ PM
WESTON SCHOOL/BUILDING COMMITTEE, Wednesday, May 23, 2007, 7:30pm, Commission Room, Town Hall
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, May 9, 2007, 7:30pm, Commission Room, Town Hall
Next meeting, May 23.
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, April 25, 2007, 7:30pm, Commission Room, Town Hall
1)    Attendance: quorum present
2)    Call Meeting to Order: Meeting called to order/done          
3)    Approve Minutes of Previous meetings: Approval of Meeting Minutes of 4/11/07.done
4)    HS Roof Replacement: Construction start and progress update/started Thursday instead of the previous week - going well and on schedule (not working Sundays but working longer the rest of the days to make up for late start.
5)    HS Auditorium: Next step discussion/RFP to be developed for theatre consultant for rehab design and then architect to make the rehab design work.
6)    O&G Schedule / Progress:
a)    HS Consolidated Punch List Update / Status: OK
i)    Punch List status; see consolidated list
ii)    Close-out status; see updated listing from O&G
b)    3-5 School: Close-out status; see listing, going well
c)    MFP:
i)    Shawn’s Lawns tree planting status/?
ii)    Close-out status; Sentrale, Shawn’s Lawns/?
d)    Zenon Plant:
i)    Water flow & Maintenance/Operation update/did well during storm, timers needed for monitoring
ii)    Close out status; Merritt/?
e)    Hurlbutt: Close-out status, Shawn’s Lawns/?
7)    New Business as may properly come before the SBC meeting:
8)    Executive Session: Claim; Settlements; Comments; as required
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s): Wednesday 5/08/07  @ 7:30 PM
WESTON BUILDING AND SCHOOL BUILDING COMMITTEE, Wednesday, April 25, 2007, 7:30pm, Commission Room, Town Hall
AGENDA
1)    Approve Minutes of Previous meetings: Approval of Meeting Minutes of 3/21/07 &  3/28/07/done.
2)    Facilities Discussion: Facilities RFP interview of Kaestle Boos/discussion of which facilities need more work than others.
3)    Green/Sustainability Study: Discussion with Steven Winter Assoc./discussion begins about this issue as far as Town of Weston is concerned--overall view-study first and than exploration of special features of Weston's centrality as it would serve to make Weston a likely candidate for a successful sustainibility program.  In particular, pool at W.M.S. a prospect for some investigation.  Energy Audit.  Photovoltaic. Solar.
4)    HS Roof Replacement:
a)    Contract start & update, 4/14/07 - getting started this weekend.
i)    TOW location to deposit roof ballast or possible sale/working on it.
5)    HS Auditorium: Next step discussion - Arts faculty input, timing of when LEAST disruption to arts program would be made.
6)    O&G Schedule / Progress:
a)    HS Consolidated Punch List Update / Status:
i)    Punch List status; see consolidated list
ii)    Close-out status; see updated listing from O&G
iii)    MEP Commissioning Contract; Kohler Ronan, LLC
b)    3-5 School - Close-out status; see listing,
c)    MFP:
i)    Shawn’s Lawns tree planting status
ii)    Close-out status; Sentrale, Shawn’s Lawns
d)    Zenon Plant:
i)    Water flow & Maintenance/Operation update - next meeting.
ii)    Close out status; Merritt
e)    Hurlbutt: Close-out status, Shawn’s Lawns
7)    New Business as may properly come before the SBC meeting:
8)    Executive Session: Claim; Settlements; Comments; required - we left.
9)    Change Orders & Invoice Approval:
a)    HS: Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
10)    Next Meeting(s): Wednesday4/25/07  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 28, 2007, 7:30pm, Commission Room, Town Hall
Agenda posted Wednesday afternoon-but note that this special meeting would take place was noted on the Town Clerk's Calendar as well as on the Appointed Committees agenda board (behind the door);  elected Commissions and Boards agendae appear on the bulletin board next to the Town Clerk's desk.

1.  In attendance was a quorum of the Building Committee plus School Building Committee members as well.  Director of Facilities for Board of Ed was present.  The high school roof project contract will be signed this week and work will commence - Spring Vacation is the time the "ballast" on top of the room is to be removed--it was suggested that the roof contractor might be asked to arrange for disposition of the stones and adjust contract accordingly.
2.  RFP on buildings' condition evaluation and resulting interviews of 3 firms took place.  It was decided by the Building Committee that one firm was best suited for this job, and the Chair. is directed to contact that firm and discuss the assignment (we do not identify which firm on the Internet).
3.  Review of work still to be completed, problems still  identified.
4. Executive Session: Claims, settlements.
NEXT MEETING IN ONE WEEK (March 28, 7:30pm) - meetings will be rescheduled at a rate of once every two weeks beginning March 28.
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 21, 2007, 7:30pm, Commission Room, Town Hall

Part A - TOW / BUILDING COMMITTEE AGENDA    
1)    Attendance:  quorum present
2)    Call Meeting to Order: Meeting called to order          
3)    HS Roof Replacement:   
a)    H. B. Fishman & Co.; Board of Selectman roof status/Special Town Meeting 3-22-07 at 8pm  
i)    HBF Construction Administration Contract continued discussion
ii)    Environmental contract   
iii)    TOW location to deposit roof ballast/lots to dispose of
iv)    Roof construction sequence; auditorium roof work/first
v)    Contract details, start date & possible “Letter of Intent”, start date 4/14-16/07 if possible/if it passes
4)    TOW, Town Hall Roof: Plan for roof repair and/or replacement/ATBM Capital Item  
5)    Facilities RFP Discussion:  WE LEFT MID-DISCUSSION

Part B - TOW / SCHOOL BUILDING COMMITTEE AGENDA    
1)    Approve Minutes of Previous meetings: Approval of Meeting Minutes of 1/24/07, 2/07/07, 2/21/07 & 3/7/07/done  
2)    O&G Schedule / Progress:   
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List status; see consolidated list    RM/O&G
ii)    Close-out status; see updated listing from O&G    RM/O&G
iii)    MEP Commissioning Proposal; Kohler Ronan, LLC    JF/SBC Chairman
b)    3-5 School  - Close-out status; see listing,    MS/O&G; CRG; SBC
c)    MFP:    
i)    Shawn’s Lawns tree planting status    RM/O&G
ii)    Close-out status; Sentrale, Shawn’s Lawns    RM/O&G
d)    Zenon Plant: still working to find leak or overflow of rainwater  
i)    Water flow & Maintenance/Operation update    SF / CRG / CT Water / BOE
ii)    Close out status; Merritt    RM & MS/O&G
e)    Hurlbutt: Close-out status, Shawn’s Lawns     RM/O&G
3)    New Business as may properly come before the SBC meeting:    All
4)    Executive Session:    Claim; Settlements; Comments; as required     SBC
5)    Change Orders & Invoice Approval:   
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG
6)    Next Meeting(s): Wednesday 4/04/07  @ 7:30 PM    All
7)    Adjournment: Meeting adjourned @ ________ PM    RW/SBC Vice Chairmen
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 7, 2007, 7:30pm, Commission Room, Town Hall - No quorum.  Discussion about many of the items on the agenda, including 2a.
1)    Call Meeting to Order: Meeting called to order             
2)    HS Roof Replacement:   
a)    H. B. Fishman & Co.; Contractor recommendation to Board of Selectman     BC; KW; DC/BOE; CRG
i)    Executive Session if required to select contractor   
ii)    HBF Construction Administration Contract    BC
3)    Facilities RFP Discussion:    JF/BC, Chairman

Part B - TOW / SCHOOL BUILDING COMMITTEE AGENDA    
1)    Approve Minutes of Previous meetings:   
a)    Approval of Meeting Minutes of 1/24/07    BC/SBC
b)    Approval of Meeting Minutes of 2/07/07    BC/SBC
c)    Approval of Meeting Minutes of 2/21/07    BC/SBC
2)    O&G Schedule / Progress:   
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List status; see consolidated list    RM/O&G
ii)    Close-out status; see updated listing from O&G    RM/O&G
iii)    MEP Commissioning Proposal; Kohler Ronan, LLC    JF/SBC Chairman
b)    3-5 School  - Close-out status; see listing,    MS/O&G; CRG; SBC
c)    MFP:    
i)    Shawn’s Lawns tree planting status    RM/O&G
ii)    Close-out status; Sentrale, Shawn’s Lawns    RM/O&G
d)    Zenon Plant: Close out status; Merritt    RM & MS/O&G - Water flow & Maintenance/Operation update    SF / CRG / CT Water / BOE
e)    Hurlbutt: Close-out status, Shawn’s Lawns     RM/O&G
3)    New Business as may properly come before the SBC meeting:    All
4)    Executive Session: Claim; Settlements; Comments; as required     SBC
5)    Change Orders & Invoice Approval:   
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG
6)    Next Meeting(s): Wednesday 3/21/07  @ 7:30 PM    All
7)    Adjournment: Meeting adjourned @ ________ PM    RW/SBC Vice Chairmen
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, February 21, 2007, 7:30pm, Commission Room, Town Hall - No quorum

Part A - TOW / BUILDING COMMITTEE AGENDA
1.  Call Meeting to Order: Meeting called to order    RW/BC, Vice Chairman
2.  Attendance:
3)    Facilities RFP Discussion:    RW/BC, Vice Chairman
4)    HS Roof Replacement:   
a)    H. B. Fishman & Co.; continued discussion re: Schedule / Financing & Bid Review     BC; DC/BOE; CRG
i)    HBF Construction Administration Contract    BC

Part B - TOW / SCHOOL BUILDING COMMITTEE AGENDA    
1)    Approve Minutes of Previous meetings:   
a)    Approval of Meeting Minutes of 1/24/07    SBC
b)    Approval of Meeting Minutes of 2/07/07    SBC
2)    O&G Schedule / Progress:   
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List status; see consolidated list    RM/O&G
ii)    Close-out status; see updated listing from O&G    RM/O&G
iii)    MEP Commissioning Proposal; Kohler Ronan, LLC    RW/SBC Vice Chairman
b)    3-5 School   
i)    Close-out status; see listing,    CRG/MS; SBC
ii)    Display Cases, information sent to A. Swerdlowe    AS/BOE
c)    MFP:    
i)    Shawn’s Lawns tree planting status    RM/O&G
ii)    Close-out status; Sentrale, Shawn’s Lawns    RM/O&G
d)    Zenon Plant: i)    Water flow update    SF / CRG / CT Water / BOE
Close out status; Merritt    RM & MS/O&G
e)    Hurlbutt: Close-out status, Shawn’s Lawns     RM/O&G
3)    New Business as may properly come before the SBC meeting:    All
4)    Executive Session: a)    Claim; Settlements; Comments; as required     SBC
5)    Change Orders & Invoice Approval:   
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG
6)    Next Meeting(s): Wednesday 3/7/07  @ 7:30 PM    All
7)    Adjournment: Meeting adjourned @ ________ PM    RW/SBC Vice Chairmen
SPECIAL WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE, Wednesday, February 7, 2007, 5:30pm, Commission Room, Town Hall

Part A - TOW / BUILDING COMMITTEE AGENDA / Cap. Assessment (Advisory???) Comm. – 5:30 PM
   
1)    Attendance:   
2)    Call Meeting to Order: Meeting called to order @                   
3)    Interviews for RFP:  no action recommendation on baseline study of town and school building conditions - hint:  Town Hall needs work.
a)    Kaestle Boos Associates Inc.    45 Min Presentation; 5:45–6:30 PM
b)    The SLAM Collaborative    45 Min Presentation; 6:30-7:15 PM
c)    Savin Engineers P.C.    45 Min Presentation; 7:15-8:00 PM

Part B - TOW / SCHOOL BUILDING COMMITTEE AGENDA – 8:00 PM
   
1)    Approve Minutes of Previous meetings: Approval of Meeting Minutes of 1/24/07/done
2)    Change Orders & Invoice Approval:   
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG

Part C - TOW / BUILDING COMMITTEE
   
1)    Next Meeting(s): Wednesday 02/21/07  @ 7:30 PM    THE AGENDA - WILL IT  CONTAIN AN ITEM CALLING FOR ACTION ON THE STUDY?  THE ROOF?  WHEN WILL THE INTERVIEW GROUP ANNOUNCE THEIR CHOICE?  WILL IT BE MADE AT THE NEXT BUILDING COMMITTEE MEETING? 
2)    Adjournment: Meeting adjourned @ ________ PM    JF/BC Chairman

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 24, 2007, 7:30pm, Commission Room, Town Hall
    Part A - TOW / SCHOOL BUILDING COMMITTEE AGENDA   
1)    Attendance:   quorum present
2)    Call Meeting to Order: Meeting called to order
3)    Approve Minutes of Previous meetings - done
4)    O&G Schedule / Progress:  done - some items still outstanding, some new ideas for completion of some
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List status; see consolidated list    RM/O&G
ii)    Close-out status; see updated listing from O&G    RM/O&G
iii)    Cablevision RF extension approval    CRG, CBC
b)    3-5 School   
i)    Close-out status; see listing, Drywall Associates; Losito    CRG/MS; SBC
ii)    3-5 School MEP Commissioning report    CRG & DC/BOE
iii)    Display Cases, FT Request    AS/BOE
c)    MS / Site / Tennis Courts: i)    Designing Nature planting update; tree move @ HS sign area    SBC / CRG
d)    MFP:    
i)    Shawn’s Lawns tree planting status    RM/O&G
ii)    Close-out status; Sentrale, Shawn’s Lawns    RM/O&G
e)    Zenon Plant: Close out status; Merritt, James T. Kay    RM & MS/O&G
f)    Hurlbutt: Close-out status, Shawn’s Lawns     RM/O&G
5)    New Business as may properly come before the SBC meeting:   ?
6)    Executive Session:   a)    Claim; Settlements; Comments; as required - none
7)    Change Orders & Invoice Approval:  done
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG

Part B - TOW / BUILDING COMMITTEE AGENDA   
1)    HS Roof Replacement:  nothing final yet - seek to narrow start-finish time so as not to work while school is in session
a)    H. B. Fishman & Co.; continued discussion re: Schedule / Financing & Bid Review     BC; DC/BOE; CRG
i)    HBF Construction Administration Contract    BC
2)    Next Meeting(s): Wednesday 02/07/07 - roofing contractors selected by Fishman to be interview @ 5:30 PM; next SBC/BC meeting at @7:30pm    All
3)    Adjournment: Meeting adjourned @ ________ PM    JF/BC Chairman
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 10, 2007, 7:30pm, Commission Room, Town Hall
AGENDA (NO ELECTION OF OFFICERS while we were in attendance [7:30pm - 9:30pm])
1)    Attendance:  Quorum present
2)    Call Meeting to Order: Meeting called to order      
3)    HS Roof; Building Committee - Review of HS Roof submittal by HBF with Kim Winchell, HBF & Matt Myers, EnviroScience/no numbers mentioned.  
4)    O&G Schedule / Progress:    SBC - almost done on punch list, but disturbing note:  claims being submitted anew for items thought to be over and done!
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List status; see consolidated list   
ii)    Close-out status; see updated listing from O&G   
iii)    Additional Computers for 2 Health Classrooms; E04 & E10  
b)    3-5 School   
i)    Punch List status; see listing    MS / O&G
ii)    Close-out status; see listing    CRG / MS / SBC
iii)    3-5 School MEP Commissioning in progress
iv)    Display cases                                                                                                                           
c)    MS / Site / Tennis Courts: -  Designing Nature planting update; tree move @ HS sign area   
d)    MFP:    
i)    Tree planting status  
ii)    Close-out status; Sentrale, Shawn’s Lawns   
e)    Zenon Plant: Close out status; Merritt, James T. Kay  
f)    Hurlbutt: Close-out status, Shawn’s Lawns    RM / O&G
5)    Approve Minutes of Previous meetings:  -  Approval of Meeting Minutes of 11/29/06, 12/13/06 - we didn't hear them do this
6)    New Business as may properly come before the SBC meeting:    l
7)    Executive Session: none while we were present
a)    Claim; Settlements; Comments; as required
b)    Matters pertaining to Litigation   
8)    Change Orders & Invoice Approval:  same as above
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG
9)    Next Meeting(s): Wednesday 01/24/07  @ 7:30 PM  
10)    Adjournment:

Part B - TOW / BUILDING COMMITTEE AGENDA   

1)    HS Roof Replacement: see above # 3 -  H. B. Fishman & Co.; Schedule / financing / bid review   
2)    Information for Future Consideration   
a)    Proposals for Facilities Assessment - three (3) companies responded to RFP;  Building Committee to review 
b)    HS Auditorium Program & Schematic Budget Estimate - we left prior to this item - however, the WestonArts reps were present to witness this.  
3)    Adjournment:
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, December 13, 2006, 7:30pm, Commission Room, Town Hall
1)    Call Meeting to Order:  NO QUORUM
2)    O&G Schedule / Progress:    SBC
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List Review; see consolidated list    RM / O&G
ii)    Close-out status; see updated listing from O&G    RM / O&G
b)    3-5 School   
i)    Close-out status; Drywall Assoc., Losito (payment & claim), NE Interiors, Pipe & Power; Pro. Painting    MS / O&G
ii)    Final Payment: Merritt; Schenectady Steel; Walker Products; APG; Cent. Conn. Acoustics; BKM Flooring    CRG / MS / SBC
iii)    3-5 School MEP Commissioning in progress    CRG & DC / BOE
c)    MS / Site / Tennis Courts: Designing Nature planting update, tree move @ HS sign area    SBC / CRG
d)    MFP:     RM / O&G
i)    Tree planting status   
ii)    Close-out status; Sentrale, Shawn’s Lawns; O&G updated listing    RM / O&G
e)    Zenon Plant: Close out status; Merritt, James T. Kay    RM & MS / O&G
f)    Hurlbutt: Close-out, Shawn’s Lawns     RM / O&G
3)    School Building Committee: Election of Officers, Schedule Meetings for 2007    SBC
4)    Approve Minutes of Previous meetings - Approval of Meeting Minutes of 11/29/06    SBC
5)    New Business as may properly come before the SBC meeting:    All
6)    Executive Session:   Claim reviews, settlements; as required     SBC
7)    Change Orders & Invoice Approval:   
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG
8)    Next Meeting(s): Wednesday 01/10/07  @ 7:30 PM    All
9)    Adjournment: Meeting

Part B - TOW / BUILDING COMMITTEE AGENDA   

1)    HS Roof Replacement:    
a)    H. B. Fishman & Co.; Schedule / financing / bid review    CRG; SBC; DC / BOE
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 29, 2006, 7:30pm, Commission Room, Town Hall
AGENDA
1)    O&G Schedule / Progress:    SBC/review and most things to be finished in 2 weeks.
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List Review; see consolidated list    RM / O&G
ii)    Storm water cross connection test report of 11/7/06 from NEPCCO    CRG, DC / BOE
iii)    Close-out status; see updated listing from O&G    RM / O&G
b)    3-5 School/" 
i)    Close-out status; Drywall Assoc., Losito, NE Interiors, Merritt, Pipe & Power; Pro. Painting; Schenectady Steel; see updated O&G listing     MS / O&G
ii)    3-5 School MEP Commissioning: Schedule    CRG & DC / BOE
c)    MS / Site / Tennis Courts: ? 
i)    Designing Nature planting update & SBC site walk of 11/25    SBC / CRG/trees total 119, some to be relocated
ii)    Wetland Report Status    RM / O&G/Army Corps to get full set of completed drawings (as-built?) of mitigation, etc.
d)    MFP: Tree planting status;     RM / O&G - Close-out status; Sentrale, Shawn’s Lawns; O&G updated listing    RM / O&G
e)    Zenon Plant: Close out status; Merritt, James T. Kay; O&G updated listing    RM & MS / O&G/looking good
f)    Hurlbutt: Close-out, Shawn’s Lawns; O&G updated listing;     RM / O&G/OK as far as work to be done for Referendum is concerned
2)    Revson Field Report: Selectman’s comments to letter of 11/16 meeting    TL / SBC/nothing in writing
3)    Approve Minutes of Previous meetings: Approval of Meeting Minutes of 11/15/06    SBC/done
4)    New Business as may properly come before the SBC meeting:    All/?
5)    Executive Session:  Claim reviews, settlements; FT, others if any    SBC/?
6)    Change Orders & Invoice Approval: ?  
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG
7)    Next Meeting(s): Wednesday 12/13/06  @ 7:30 PM    All
8)    Adjournment: Meeting adjourned @ ________ PM    RW, Chairman

Part B - TOW / BUILDING COMMITTEE AGENDA   

1)    HS Roof Replacement:   H. B. Fishman & Co.; Schedule for HS    CRG; SBC; DC / BOE/this and capital projects advisory discussed

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 15, 2006, 7:30pm, Commission Room, Town Hall
1)    O&G Schedule / Progress:    SBC
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List Review; see consolidated list/review of outstanding items
ii)    Storm water cross connection test report of 11/7/06/looks like groundwater problem, based upon early November tests
iii)    Close-out status; see listing/several items still need to be completed
b)    3-5 School   
i)    Close-out status; Drywall Assoc., Losito, NE Interiors, Merritt, Pipe & Power; Pro. Painting; Schenectady Steel/what will it take to get last bits done?
ii)    School water pressure/some new ideas
iii)    3-5 School MEP Commissioning: Schedule/no report
c)    MS / Site / Tennis Courts: Site walk-thru November 25 at 10am - meet at the 3-5 entrance 
i)    Close-out status; Richards, THP/to be determined
ii)    Designing Nature planting update/looking good
iii)    Wetland Report Status/ see "site walk" above - O&G pointed out the differences between several engineering reports.
d)    MFP: Tree planting status/?
i)    Close-out status; Sentrale, Shawn’s Lawns/?
e)    Zenon Plant: Fire pump use, WFD wants to draw water, not in design/after discussion with Town Engineer, it appears a good idea (our interpretation)
i)    Close out status; Merritt, James T. Kay/?
f)    Hurlbutt: Close-out, Shawn’s Lawns/?
2)    Revson Field Report: Selectman’s comments to letter of 11/7 if any/no one present was able to make the next Board of Selectmen's meeting.
3)    Approve Minutes of Previous meetings: a)    Approval of Meeting Minutes of 10/4/06, notes of 10/18/06 & 11/1/06/OK - those w/o quorum no approved (no action taken, anyway)
4)    New Business as may properly come before the SBC meeting/none
5)    Executive Session: a)    Claim reviews, settlements; FT, others if any/no action
6)    Change Orders & Invoice Approval: discussed in previous sections of minutes 
a)    HS: Review of Proposed Change Orders, if any    O&G/RM, CRG
b)    HS: Applications For Payment, if any    O&G/RM, CRG
c)    3-5 School: Review of Proposed Change Orders, if any    O&G/MS, CRG
d)    3-5 School: Applications For Payment, if any    O&G/MS, CRG
e)    Invoices: Other Invoices for submission to the SBC, if any    CRG
7)    Next Meeting(s): Wednesday 11/29/06  @ 7:30 PM    All

Building Committee:    
1)    TOW, Town Hall Roof Replacement: Replacement, Update, TOW comments/program/to be part of study of all Town Buildings to be proposed by Boardof Education
2)    Capitol Budget Advisory Committee: Report to BC/next meeting November 29, 7:45am in Town Hall
3)    HS Roof Replacement: H. B. Fishman & Co.; Schedule for HS/Designs due Dec. 15 at 1/8 slope (NO $$ from State of CT);  discussion of best time to bid project and the particulars of how timing of sending out RFP works with Special Town Meeting (our assumption there would have to be a Town Meeting)
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 1, 2006, 7:30pm, Commission Room, Town Hall
No quorum, no actions.  Discussion of all items: note item #2.
 1)    O&G Schedule / Progress:
a)    HS Consolidated Punch List Update / Status:   
i)    Punch List Review; see consolidated list
ii)    Storm water cross connection test schedule; 11/7/06
iii)    United Masons settlement
iv)    Close-out status; see listing
b)    3-5 School   
i)    Close-out status; Drywall Assoc., Losito, NE Interiors, Merritt, Pipe & Power; Pro. Painting; Schenectady Steel
ii)    School water pressure
iii)    3-5 School MEP Commissioning: Schedule
c)    MS / Site / Tennis Courts:   
i)    Close-out status; Richards   
ii)    Pro-Seal repair
iii)    Designing Nature planting update  
d)    MS: Close-out, Richards, THP - Wetland Report Status  
e)    MFP: Tree planting status - Close-out status; Sentrale, Shawn’s Lawns 
f)    Zenon Plant: Fire pump use, WFD wants to draw water, not in design - Close out status; Merritt, James T. Kay
g)    Hurlbutt: Close-out, Shawn’s Lawns
2)    Revson Field Report: SBC Review/ citizens involved in school athletics came to try to find out why Revson Field doesn't drain properly.
3)    Approve Minutes of Previous meetings: Approval of Meeting Minutes of 10/4/06/not done because of lack of quorum.
4)    New Business as may properly come before the SBC meeting:    All
5)    Executive Session: Claim reviews, settlements, if any; Conn. Acoustics, UM, others   
6)    Change Orders & Invoice Approval:   
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
7)    Next Meeting(s): Wednesday 11/15/06  @ 7:30 PM
8)    Adjournment

Building Committee:    
1)    TOW, Town Hall Roof Replacement: Replacement, Update    SBC - there will be documents prepared to have an outside party proceed with this effort.
2)    Capitol Budget Advisory Committee: Report to BC    AS/no report
3)    HS Roof Replacement: H. B. Fishman & Co.; Schedule for HS; cost est.;     CRG; SBC; DC / BOE/making progress but nothing in writing yet re: waiver from State Board of Ed requirements - however, there still is the matter of evaluating cost-benefit for proceeding at 1/8 inch slope with no reimbursement or 1/4 inch slope with some unknown % reimbursement and a more expensive project...more to come.
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 18, 2006, 7:30pm, Commission Room, Town Hall
AGENDA - items in bold
1)    O&G Schedule / Progress:  review and discussion of details (O&G not present)
a)    HS Consolidated Punch List Update / Status:
i)    Punch List Review; see listing
ii)    Storm water cross connection test schedule
iii)    Close-out status; see listing
b)    3-5 School
i)    Close-out status; Drywall Assoc., Losito, NE Interiors, Merritt, Pipe & Power; Pro. Painting; Schenectady Steel
ii)    School water pressure
iii)    3-5 School MEP Commissioning: Schedule
c)    MS / Site / Tennis Courts:
i)    Close-out status; Richards
ii)    Pro-Seal repair
iii)    Designing Nature planting update
d)    MS: Close-out, Richards, THP - Wetland Report Status
e)    MFP: Tree planting status - Close-out status; Sentrale, Shawn’s Lawns
f)    Zenon Plant: Fire pump use, WFD wants to draw water, not in design - Close out status; Merritt, James T. Kay
g)    Hurlbutt: Close-out, Shawn’s Lawns
2)    Revson Field Report: SBC Review/could be very expensive to resolve the problems of field construction undertaken by The Town of Weston at the recommendation of former athletic director (using community contribution for project with no guarantees on materials; or liability for faulty construction);
3)    Approve Minutes of Previous meetings: Approval of Meeting Minutes of 10/4/06
4)    New Business as may properly come before the SBC meeting:
5)    Executive Session: Claim reviews, settlements, if any; Conn. Acoustics, UM, others/we did not hear any of this...
6)    Change Orders & Invoice Approval: 
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
7)    Next Meeting(s): Wednesday 11/01/06  @ 7:30 PM
8)    Adjournment: Meeting adjourned @ ________ PM

Building Committee:  both projects a bit behind
1)    TOW, Town Hall Roof Replacement: Town Hall Roof Replacement, Update
2)    HS Roof Replacement: H. B. Fishman & Co.; Schedule for HS, Update

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 4, 2006, 7:30pm, Commission Room, Town Hall
 Meeting adjourned.  Then the agenda for the Building Committee was discussed...

BUILDING COMMITTEE ITEMS
Two roof items and projected before the Committee.

First, the old part of the high school.  On schedule (HBFishman and his consultant) for making the case that it would be a hardship to have to meet latest codes on roof design for schools.  The issue is "pitch" of the roof - structural analysis is close to finished, evaluating what various degrees of slant on the roof to be replaced would do to already existing and functioning drainage systems (the greating the degree of pitch to the roof, the faster rainwater, for example, would run off into drains - and perhaps overflow the detainage provisions in the existing design???).  The question before the Committee is which alternative (1.  as-is pitch;  2.  1/4" with possibility of some State funding,  3.  1/8" with no possibility of State rebate) to recommend to the Selectmen.  We hesitate to mention costs/rebate from State numbers on-line, but this is one of the considerations that will be part of decision-making--also, the more the pitch increases, requiring additional modification to the drainage system at the high school - the more the school program will be impacted (inside work).

Second, the old part of Town Hall.
No reimbursement issues here. The old, "historic" part of Town Hall needs a new-old roof (fitting the existing character of Town Hall/historic district).
NOTE:  About Weston did not attend the meeting of September 20, which we understand was not too well attended by school distric-related folks (back-to-school nights).
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, September 6, 2006, 7:30pm, Commission Room, Town Hall
Nothing new, progress not moving forward to finish the project;  design for old section of high school's roof progressing.  Perhaps some direction coming (of a favorable nature) from State education department re: design requirements soon.  We did not stay to find out about next meeting date.
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, August 23, 2006, 7:30pm, Commission Room, Town Hall
1.  O&G Schedule/Progress/Budget Review for...
 2.  Approve minutes of July 13, 26, 16, 2006/done
3.  New business
4.  Executive session  - claim review, settlementss, if any/none
5.  Change orders and invoice approval/done
6.  Next meeting September 6

BUILDING COMMITTEE

1.  Town Hall roof replacement/no discussion
2.  HB Fishman & Co. - schedule for high school/nothing new.
SPECIAL WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, August 16, 2006, 7:30pm, Commission Room, Town Hall - agenda the same (?) as for August 9.  This was a meeting that also did not have a quorum (5 members present).  Next meeting next week.
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, August 9, 2006, 7:30pm, Commission Room, Town Hall/no quorum present
1.  Approval of minutes of  July 13 and 27
2.  O&G schedule/Progress/Budget Review
 3.  New business
4.  Executive Session on claims reviews, close-out settlements, if any
5.  Change orders, etc.
6.  NEXT MEETING August 23 at 7:30pm; adjourn School Building Committee

BUILDING COMMITTEE

1.  Town of Weston, H.S. Roof Replacements:
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, July 25, 2006, 7:30pm, Commission Room, Town Hall
1.   Approve minutes/no quorum present
2.  O&G:
3.  New business
4.  Executive Session-claims reviews, close outs if any/no executive session
5.  Change Orders, Invoice approvals/discussed
6.  NEXT MEETING August 9, 2006

BUILDING COMMITTEE
Town of Weston - high school and Town Hall roof replacement/High School Roof work for proposal underway;  photos of general condition of new section of Town Hall here;  all of old section needs to be redone.
Special meeting of the WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Thursday, July 13, 2006, 7:30pm, Commission Room, Town Hall
1.  Approve minutes of 6/28/06
2.  Town of Weston, HS and Town Hall roof replacement:
 3.  O&G Schedule/progress/budget review
4.  New Business (is this appropriate at a Special Meeting?)/"About Town" left after item #3
5.  Executive Session - claims reviews;  close-out settlements, if any
6.  Change orders & Invoice Approval
7.  NEXT MEETING Wednesday, 7/26/06 or TBD @7:30pm.
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, June 28, 2006, 7:30pm, Commission Room, Town Hall - meeting NOT attended by "About Town" (the first one we have missed in its entirety since November 15, 2001)
1.  Approve minutes of 6/14/06
2.  Town of Weston, HS and Town Hall roof replacement:
 3.  O&G schedule/progress/budget review:
4.  New Business as may properly come before the meeting
5.  Executive Session:  claims review, close-out settlements, if any
6.  Change orders and invoice approvals
7.  Next meeting (to be announced) - our sources suggest that the meeting took place and was over @9pm;  it is reported that the next Building Committee/SchoolBuilding Committee meeting will be in 2 weeks (est. Wednesday, July 12, 7:30pm).
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, June 14, 2006, 7:30pm, Commission Room, Town Hall
1.  Approve minutes of May 31/done
2.  Town of Weston, HS and Town Hall roof replacements
 3.  O&G Schedule/progress/budget review
4.  New business:  Hurlbutt windows shop drawings to be reviewed (after schools close June 22nd)
5.  Executive session:  claims reviews, closeout settlements if any
6.  Change orders
NEXT MEETING June 28, 2006, 7:30pm, Commission Room
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, May 31, 2006, 7:30pm, Commission Room, Town Hall
1.  Change order approvals/earlier in the agenda than usual--SBC being especially careful about these last approvals
2.  Executive session:  claims reviews; close-out settlements, if any/held at the end
3.  Town of Weston:  high school & Town Hall roof replacements - HB Fishmann proposal/vote in favor of recommending HB Fishman proposal (items1,2,3) to Board of Selectmen for high school roof design;  no action taken on Town Hall foof proposal.
4.  Approval of minutes of 5/17 and 5/24/done
5.  O&G Schedule/Progress/Budget Review - high school and WIS punch list completion status;  site: approve street tree "Designing Nature" and Revson Field Drainage/we left before this item was complaeted
NEXT meeting June 7, 7:30pm, Commission Room
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, May 24, 2006, 7:30pm, Commission Room, Town Hall
1.  Call meeting to order
2.  3-5 School
    a.  punch list completion status/not finished
    b.  O&G program to complete the project and close out/?
3.  Executive Session:  FAI report (?);  claims reviews - close-out settlements (?)/Town Attorney present for this plus consultants (more than an hour)
4.  Town of Weston, Town Hall Roof Replacement - H.B. Fishman & Co. proposal/proposal for Town Hall discussed - Town will wait to proceed on this.
5.  Minutes/not done
6.  O&G Schedule/Progress/Budget Review
    a.  H.S. punch list and O&G program/?
    b.  Site:  Zenon Plant:  tests, review and Revson Field Drainage/problem appears to be associated with rain events--flow increases dramatically 4 hours after rainfall ends;  sump in old kitchen area one suspect:  as-built drawings to be prepared by June 2 for use during "flow tests" at manholes (?)
7.  New Business and any other new business/we left before this item.
8.  Change Orders and Unvoice Approval
9.  Next meeting - May 31, 7:30pm
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, May 17, 2006, 7:30pm, Commission Room, Town Hall
1.  Call meeting to order
2.  HS roof replacement/Town Hall roof, reference checks/done (OK)
3.  Approve minutes of May 3 & 10/done
4.  O&G schedule, progress, budget review/O&G not present
 5.  New business/several items, including new trees
6.  Executive session:  claims reviews, close out settlements/we left
7.  Change orders
8.  Next meeting - 5-24-06
WESTON SCHOOL BUILDING/BUILDING COMMITTEE, Wednesday, May 10, 2006, 7:30pm, Commission Room, Town Hall
1.  Call meeting to order
2.  HS Roof Replacement and Town Hall Roof Replacement - architects interview/discussion about roof condition, alternatives, timing, with consultant
3.  Minutes approval, May 3
4.  Audit Controls/discussion of how Town is to go about review
5. O&G Schedule/Progress/Budget Review
    a.  at HS (O&G not present)
       1)update, critical items
       2)threshhold installation, dumpster fence;rail for auditorium;K courtyard closers; Door B01 astragal; roof leak, new areas;  punch list progress, concrete power washing of hs/good progress
       3)kiln design build/good proposal, will proceed
       4)location of brick memorial patio/Board of Education will handle this
    b.  3-5
       1)punch list/not done yet
       2)entrance vestibule/"""
    c.  Site - Zenon plant test, review/first rain observations yield some answers - one or two more experiments to
6.  New Business/discussion of landscaping nd neatening up
7.  Executive Session claims reviews, close out settlements
8.  Change Orders
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, May 3, 2006, 7:30pm, Commission Room, Town Hall (next meeting one week later on the 10th?)
1)    Call Meeting to Order: no representative of O&G present     
2)    HS Roof Replacement, Architect Selection/discussion and consensus re: roles of  Facilities Committee and Building Committee in retaining roof consultant
3)    TOW, Town Hall roof replacement/no report
4)    Memory Patio: Location/discussion
5)    Approve Minutes of Previous meetings:  not done while "About Town" was present - Minutes of 4/26/06
6)    Meeting Schedule/?
7)    O&G Schedule / Progress / Budget Review:
a)    HS:
i)    Critical item construction list update/?
ii)    Punch List progress and O&G program/?
iii)    Kiln Design Build proposal from O&G/not looking as if anything is being done
iv)    Progress with concrete power washing of HS/?
v)    Location of brick memorial patio/?
b)    3-5 School:
i)    Punch List Completion Status; to continue 5/10/06/no yet!
(1)    Notification of failure to complete their contract; Silktown, Losito/they seem to be responding
c)    Site:  Zenon Plant: tests, next steps, BOE Schedule/die tests to be run next Tuesday to find the perhaps mistaken connections
8)    Middle School Auditorium/?
9)    New Business as may properly come before the SBC meeting:  we left
10)    Executive Session:  Claim reviews; Close-out settlements
11)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, April 26, 2006, 7:30pm, Commission Room, Town Hall
1)    Call Meeting to Order:  note that items were taken out of order because visitors showed up at different times.        
2)    HS Roof Replacement Presentation/discussion with consulting roof architect, then among Committee members.  Prices of materials, options to explore (phasing) and relationship to State Ed requirements/funding ensued.  "About Town" does not discuss numbers (cost) because we did not receive a written copy of the estimate, and thus are relying only on what we may have heard (and heard incorrectly, perchance)
3)    Approve Minutes of Previous meetings: Approve Meeting Minutes of 4/19/06
4)    Meeting Schedule
5)    O&G Schedule / Progress / Budget Review: (we had left)
a)    HS:
i)    Critical item construction list update
ii)    Punch List progress and O&G program
iii)    Kiln Design Build proposal from O&G
iv)    Power wash for HS concrete
b)    3-5 School:  Update: Punch List Completion Status; Selected Items as follows: (on-going wjen we left - however, it was being discussed as we left that perhaps it was time to assure that work on the punch list was completed.
(1)    Status of As-Built drawings
(2)    Resubmitting of the corrected balancing report that FT marked up in Nov. for correction
(3)    Mechanical corrections noted by Edgerton
(4)    Weather stripping, correction for all doors
(5)    Silktown corrections/punch list - entrances, courtyard
(6)    Electrical punch list and as built (by others if not Losito)
(7)    Cafetorium top stage riser
(8)    Remaining open punch list completion
(9)    Close out of all contracts
(10)    Claim status
c)    Site:  Zenon Plant: tests, next steps/we wanted to hear about this, and how it worked out during the past weekend flooding, but we had to leave)
6)    Middle School Auditorium/discussion started by First Selectman - considering the fact that no auditorium can be built for budget in Referenum (consultant's view)
7)    Hurlbutt School Window Replacement/gets OK
8)    New Business as may properly come before the SBC meeting:
SPECIAL WESTON SCHOOL BUILDING COMMITTEE, Wednesday, April 19, 2006, 6:30pm, Commission Room at Town Hall.
1)    Landscape proposal presentation/approved
2)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 4/05/06/approved
3)    O&G Schedule / Progress / Budget Review:
a)    HS: still 4 items outstanding but end in sight!
i)    Critical item construction list update
ii)    Punch List progress and O&G program
iii)    HS occupancy update/confirmation
iv)    Kiln Design Build proposal from O&G
v)    Power wash for HS concrete
b)    3-5 School:  Update: Punch List Completion Status/?
c)    Site:  Zenon Plant: tests, next steps, no rain/still OK
4)    New Business as may properly come before the SBC meeting:
5)    Executive Session:  Claim reviews; Close-out settlements
6)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
7)    Next Meeting(s): Wednesday 04/26/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, April 5, 2006, 7:30pm, Commission Room at Town Hall.  (Not much happened at March 29, 2006 meeting - a quorum was present, discussion of the few problems still present at WIS;  WHS opening later in May;  kiln problem, no rain to test for Zenon corrections yet.)
1)    Approve Minutes of Previous meetings:  Minutes of 3/29/06/done
2)    O&G Schedule / Progress / Budget Review:
a)    HS:
i)    Critical item construction list update/getting smaller
ii)    Punch List progress and O&G program/?
iii)    HS occupancy update/confirmation/getting closer!  May 13, 2006 at 10:30am set as of now for "opening" of new wings.
iv)    Kiln, Design Build proposal from O&G/a big deal, needs more work (but temporary, for this school year "work-around" in play);
b)    3-5 School:  Update: Punch List Completion Status/not finished yet
c)    Site:
i)    Landscape Design proposals/a proposal within budget for 130+ trees plus groundcover, etc. OK'd - more detail to come.
ii)    Zenon Plant: tests, next step, no rain/Good news - no flooding recent rain - BUT, it is also possible that some basement fixes at high school may be at least part of the cause of flooding (water from storm drains flooding into sewers and ultimately tertiary treatment plant);
3)    New Business as may properly come before the SBC meeting:  ?
4)    Executive Session:  Claim reviews; Contract extension; Close-out settlements/ "About Town" left
5)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
6)    Next Meeting(s): Wednesday 04/12/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 22, 2006, 7:30pm, Commission Room at Town Hall
1)    Call Meeting to Order:        
2)    Approve Minutes of Previous meetings:
a)    Approve Meeting Minutes of 3/08/06/done
b)    Approve Meeting Minutes of 3/15/06/done
3)    Executive Session: Claim reviews; Contract extension; Close-out settlements/placed at end of agenda
4)    O&G Schedule / Progress / Budget Review:
a)    HS:  Critical item construction list/ reviewed for outstanding work
b)    3-5 School:  Update: Punch List Completion Status/almost there!
c)    Site: 
i)    Landscape Design - Memorial trees, location/scaled back but excellent plan in the works!
ii)    Zenon Plant; tests, next step/no rain, no way to make observations...
5)    New Business as may properly come before the SBC meeting:
6)    Change Orders & Invoice Approval: "About Town" left.
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
7)    Next Meeting(s): Wednesday 03/29/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 15, 2006, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Meeting Minutes of 3/08/06
2)    Executive Session:  Claim reviews; Contract extension; Close-out settlements/discussed NOT in executive session (not all items ready for discussion, either)
3)    O&G Schedule / Progress / Budget Review:
a)    HS:
i)    Critical item construction list update/in progress
ii)    VFD operational update/things seem to be working out re:  power.
b)    3-5 School:  Update: Punch List Completion Status/still not done
c)    Site: 
i)    Landscape Design - Memorial trees, location/not finished
ii)    Zenon Plant; tests, next step/Zenon bought-out by GE
iii)    Above grade height vents, possible revised vent cap/a solution will be found soon
4)    New Business as may properly come before the SBC meeting:
5)    Change Orders & Invoice Approval: we left at this point
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
6)    Next Meeting(s): Wednesday 03/22/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 8, 2006, 7:30pm, Commission Room at Town Hall
1)    Call Meeting to Order: Meeting was called to order          
2)    Approve Minutes of Previous meeting - 3/01/06?
3)    Building Committee: TOW co-generation options, 7:30 PM/Town Administrator presented co-generation propopsal idea
4)    Executive Session:/done, no decisions made after
a)    Consultant Interview; expert witness; 8 PM
b)    Claim reviews; Contract extension; Close-out settlement
5)    O&G Schedule / Progress / Budget Review:?
a)    HS:
i)    Critical item construction list update
ii)    VFD operational update
b)    3-5 School:  Punch List Completion Status
c)    Site:  Landscape Design
(1)    Memorial trees, location/nothing new
(2)    Ball field layout between MS and HS/nothing new
ii)    Zenon Plant; tests, next step/next rain, staf and consultants will try to run down where misconnections to system are
iii)    Above grade height vents, possible revised vent cap/?
6)    New Business as may properly come before the SBC meeting:  "About Town" left
7)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
8)    Next Meeting(s): Wednesday 03/15/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 1, 2006, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings: 2/22/06/done
2)    O&G Schedule / Progress / Budget Review:
a)    HS:
      i) Critical item construction list update/discussed
      ii) MEP Deficiency Report
a)    Power study/in progress
b)    VFD/?
c)    Glycol system/looking good
b)    3-5 School:  Update: Punch List Completion Status/open issues
c)    Site:
i)    Landscape Design - (1)    Memorial trees, location/full report from Bd. of Ed.
ii)    Zenon Plant; tests, next step/nothing new
iii)    Above grade height vents, possible revised vent cap/?
iv)    Revson Field ball field drainage/not draining rapidly or totally so that fields are not dry in two days
3)    Hurlbutt Window Replacement:  BOE revised window proposal details/to go out to bid with modified solution
4)    Meeting schedule for claims consultant/one interview, one contract negotiation at next meeting (which may begin early)
5)    New Business as may properly come before the SBC meeting:  Town wants to install generator - Bldg Comm advises to get a few bids
6)    Executive Session:  Claim reviews; Contract extension; Close-out settlement/we left prior to this item
7)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
8)    Next Meeting(s): Wednesday 03/08/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, February 22, 2006, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings: a,b,c approved
a)    Approve Meeting Minutes of 1/25/06
b)    Approve Meeting Minutes of 2/1/06
c)    Approve Meeting Minutes of 2/8/06
2)    O&G Schedule / Progress / Budget Review:
a)    Review of January O&G cost report/done
b)    3-5 School:/ work on going or completed
i)    Northeast Interior Systems Cabinet Repair
ii)    Update: RTU-1 repair status
iii)    Update: Punch List Completion Status
c)    HS:
i)    Dumpster/Other fence & pricing/ will wait
ii)    O&G glycol cost proposal review/discussed
iii)    TS&E additional costs (HS) & consulting time / fee extension/OK'd
iv)    Critical item construction list update/reviewed
v)    Entrance Vestibule resolution/door redesigned
d)    Site:
i)    Landscape Design/waiting
ii)    Zenon Plant, smoke test 2/17/smoke test not conclusive, more observations during rain events necessary
iii)    Above grade height of bollards, hydrants, vents, etc./discussed
3)    Hurlbutt Window Replacement:  BOE revised proposal/ready for Building Committee review
4)    New Business as may properly come before the SBC meeting:  we left after this.
5)    Executive Session:  a)    Claim reviews; Contract Extension; Close-out settlement
6)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
7)    Next Meeting(s): Wednesday 03/01/06  @ 7:30 PM

CANCELLED
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, February 15, 2006, 7:30pm, DOWNSTAIRS MEETING ROOM (in basement)
1)    Approve Minutes of Previous meetings:
a)    Approve Meeting Minutes of 1/25/06
b)    Approve Meeting Minutes of 2/1/06
c)    Approve Meeting Minutes of 2/8/06
2)    O&G Schedule / Progress / Budget Review:
a)    Review of January O&G cost report
b)    3-5 School:
i)    Northeast Interior Systems Cabinet Repair
ii)    Update: RTU-1 repair status
iii)    Update: Punch List Completion Status
c)    HS:
i)    Dumpster/Other fence & pricing
ii)    O&G glycol cost proposal review
iii)    TS&E additional costs (HS) & consulting time / fee extension
iv)    Critical item construction list update
v)    Entrance Vestibule resolution
d)    Site:
i)    Landscape Design
ii)    Zenon Plant, smoke test 2/17
iii)    Above grade height of bollards, hydrants, vents, etc.
3)    Hurlbutt Window Replacement:  BOE revised proposal
4)    New Business as may properly come before the SBC meeting:
5)    Executive Session: Claim reviews; Contract Extension; Close-out settlement
6)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
7)    Next Meeting(s): Wednesday 02/22/06  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, February 8, 2006, 7:30pm, Commission Room at Town Hall
No quorum present nor was there a representative of O&G;  discussion on items but no action taken.
1)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 1/25/06, 2/1/06
2)    O&G Schedule / Progress / Budget Review:
a)    Review of January O&G cost report
b)    3-5 School:
i)    Northeast Interior Systems Cabinet Repair
ii)    Update; RTU-1 repair status
iii)    Punch List Completion Status
c)    HS:
i)    Dumpster/Other fence & pricing
ii)    O&G glycol cost proposal review
iii)    TS&E additional costs (HS) & consulting time / fee extension
iv)    Critical item construction list update
v)    Coordination of new requested work: roofs, CL&P rebate, additional requirements, etc.
vi)    Entrance Vestibule resolution
d)    Site:
i)    Landscape Design
ii)    Zenon Plant, smoke test 2/17
iii)    Above grade height of bollards, hydrants, vents, etc.
3)    Hurlbutt Window Replacement:  BOE revised proposal
4)    New Business as may properly come before the SBC meeting:
5)    Executive Session: Claim reviews; Contract extension; Close-out settlement
6)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
7)    Next Meeting(s): Wednesday 02/15/06  @ 7:30 PM


WESTON SCHOOL BUILDING COMMITTEE, Wednesday, February 1, 2006, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Minutes of 1/25/06/not done
2)    O&G Schedule / Progress / Budget Review:
a)    3-5 School:
i)    Review of Northeast Interior Systems settlement proposal/?
ii)    Update; RTU-1 repair status/?
b)    HS:
i)    Dumpster fence design & pricing/no decision
ii)    O&G glycol cost proposal/no decision
iii)    Update on Poulsen light fixture, mtg. 1.31.06/good explanation, no final decision
iv)    TS&E additional costs (HS) & consulting time / fee extension/not done
v)    Critical item construction list update/discussed
vi)    Entrance Vestibule/solutions for uneven entry area offered
c)    Site:
i)    Landscape Design/in two weeks, $$ proposal to be in
ii)    Update on Zenon Plant discharge report/over Presidents' 4-day weekend, smoke and die tests to be run on campus
iii)    Above grade height of bollards, hydrants, vents, etc./solution at hand
3)    Hurlbutt Window Replacement:  BOE revised proposal/may be put back
4)    New Business as may properly come before the SBC meeting:
5)    Executive Session:  "About Town" left at this point
a)    O&G agreement & O&G ‘s response
b)    Pipe & Power revised settlement claim letter
c)    C.H. Nickerson Close-out settlement
6)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
7)    Next Meeting(s): Wednesday  02/08/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 25, 2006, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 1/11/06 and 1/18/06/done
2)    O&G Schedule / Progress / Budget Review:
a)    3-5 School
i)    Update punch list status/still some things outstanding
ii)    Losito’s punch list status/"
iii)    RUT-1 status/"
iv)    Cabinet details for Media Center & Administration Area/sub-committee discussed this during latter part of this evening--we left before any decision.
v)    Stage floor crack/?  But will not interfere with "Aladdin"
b)    HS:
i)    Dumpster fence design & pricing/?
ii)    O&G glycol cost proposal review/?
iii)    Update on Poulsen light fixture lamping / power test/company President or rep to visit to check it out.
iv)    TS&E consulting contract additional cost request/not discused
v)    Update critical construction items/problematic issue, perhaps big $$ - but further study to be done before final presentation of draft findings.
vi)    Glass changes for the Guidance Area/further check on this request because architect believes the glass now in place was what was called for in the first place.
vii)    Roof repair proposal/H.S. roof must be totally replaced pronto (last proposal for total redo was in mid-1980's)
viii)    Cafeteria / Kitchen fire alarm/still figuring out why emergency alarm going off in the whole school
c)    Site:
i)    Landscape Design for the Campus/minimalist approach
ii)    Zenon Plant discharge report/probably problem from Masy '05 when the high school was connected
iii)    Sentrale proposed settlement/to be covered by action of Boards of Selectmen and Finance
3)    MS Auditorium: ARO’s MS auditorium BOE meeting schedule/Facilities Committee to meet Feb. 3rd at 2pm in room 224 of W.I.S.
4)    Hurlbutt Window Replacement:  BOE revised proposal/? and we left at this point
5)    Executive Session:
a)    To review O&G response to SBC agreement
b)    To review Pipe & Power claim settlement proposal
6)    New Business as may properly come before the SBC meeting:
7)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
8)    Next Meeting(s): Wednesday  02/01/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 18, 2006, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 1/11/06 - not to be done this evening
2)    Executive Session:
a)    To review O&G agreement & O&G ‘s response
b)    To review Pipe & Power proposal to settle claim
3)    O&G Schedule / Progress / Budget Review:
a)    3-5 School
i)    Review of Northeast Interior Systems settlement proposal/done
ii)    Review of Losito’s 1/5 site punch list review/only one item left
iii)    RTU-1 repair status/?
b)    HS:
i)    Dumpster fence design & pricing/next week
ii)    O&G glycol cost proposal/next week
iii)    Update on Poulsen light fixture lamping/?
iv)    TS&E additional costs (HS) & consulting time / fee extension/discussion next week
v)    Critical item construction listing update/document prsented for later review
c)    Site:
i)    Update on Landscape Design Changes; 3-5 & Campus; BB scope/not done
ii)    Update on Zenon Plant discharge report/tomorrow meeting with CT Water, MacDonald Sharp, O&G, Owner's Rep (?) and School rep (?) to go over all records of events; only after this analysis, "smake test" to be done
iii)    Above grade height of bollards, hydrants, vents, etc./?
4)    MS Auditorium: ARO’s MS auditorium contract; BOE meeting schedule/to be discussed at a Facilitiies Subcommittee of the Board of Education, T.B.A.
5)    Change Orders & Invoice Approval: ("About Town" left...)
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
6)    Next Meeting(s): Wednesday  01/25/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 11, 2006, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 1/04/06/done
2)    O&G Schedule / Progress / Budget Review:
a)    3-5 School
i)    Review of SBC Punch-List walk thru for 1/7/06 @ 10:00 AM/done
ii)    Review of Losito’s 1/5 site punch list review/in process of completing
iii)    RTU-1 status/?
b)    HS:
i)    Dumpster fence design & pricing/2 alternatives to be priced
ii)    O&G glycol cost proposal/OK
iii)    Update on Poulsen light fixture lamping/excellent report from sub-committee
iv)    TS&E additional costs & consulting extras/more detail needed
v)    Listing of outstanding, critical construction items/some could be difficult (those requested from Fire)
c)    Site:
i)    Update on Landscape Design Changes; 3-5 & Campus; BB scope/nothing new
ii)    Update on Zenon Plant discharge report/CT Water has not yet produced Zenon Plant data that can be correlated with weather reports and flooding events records
3)    MS Auditorium: ARO’s MS auditorium proposal; BOE meeting schedule/no money to do anything but clean up HS auditorium - study by ARO for modified program for "box" for WMS auditorium
4)    Executive Session: To review agreement with O&G for contract extension/done first - we left when items 4a-e were discussed in open session
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
6)    Next Meeting(s): Wednesday  01/18/06  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 4, 2006, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 12/14/05 & 12/21/05/OK
2)    O&G Schedule / Progress / Budget Review:
a)    Meeting with SBC & O&G for 1/5/06/held in Town Hall
b)    3-5 School
i)    SBC Punch-List walk thru for 1/7/06 @ 10:00 AM/announced
ii)    Losito completion status/may be done?
c)    HS:
i)    Update on design for dumpster fence & split locations/Design Subcommittee job?
ii)    O&G glycol cost proposal/no presentation
iii)    Update on Poulsen light fixture lamping/not solved yet
iv)    Update on voltage testing at transformer, NE Elec Testing/to done soon
v)    Technology Systems & Equipment: additional costs & consulting extras/discussed
vi)    Vanguard Application for Payment & future P.O.s by Town of Weston/to be OK'd
d)    Site:
i)    Update on Landscape Design Changes; 3-5 & Campus; BB scope/not ready for report
ii)    Update on Zenon Plant discharge report/nothing new
3)    MS Auditorium: ARO’s MS auditorium proposal; BOE meeting schedule/ARO to do study for modified design
4)    Change Orders & Invoice Approval:  (we left)
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders, if any
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC, if any
5)    Next Meeting(s): Wednesday  01/11/06  @ 7:30 PM



WESTON SCHOOL BUILDING COMMITTEE, Wednesday, December 21, 2005, 7:30pm, Commission Room at Town Hall Revised Agenda
1)    Approve Minutes of Previous meetings - 12/14/05
2)    O&G Schedule / Progress / Budget Review:
a)    3-5 School - Update Report on “Close-Out” & punch list completion/still need more info
b)    HS:
i)    Update on design solution for dumpster fence & split locations/still on-going
ii)    CO for FT glycol design proposal/?
iii)    Update on Poulsen light fixture lamping/still going on
iv)    Update on voltage testing at transformer, NE Elec Testing/no answers yet
v)     Completion of sheet rock in Lobby & Administrative Area/report
c)    Site:
i)    Update on Landscape Design Changes; 3-5 & Campus; BB scope/CT DOE needs to OK changes
ii)    Update on Zenon Plant discharge report/problem related to heavy rainfall (confirmation)
3)    MS Auditorium: ARO’s proposal for the MS auditorium/first phase of proposal for revised performance space OK'd (we left at this point)
4)    Any other business that may properly come before the meeting: Claims dispute procedure
5)    Change Orders & Invoice Approval:
a)    HS: Review of Proposed Change Orders, if any
b)    HS: Applications For Payment, if any
c)    3-5 School: Review of Proposed Change Orders
d)    3-5 School: Applications For Payment, if any
e)    Invoices: Other Invoices for submission to the SBC
6)    Next Meeting(s): Wednesday  01/04/06  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, December 14, 2005, 7:30pm, Commission Room at Town Hall 
1)    Approve Minutes of Previous meetings:  Minutes of 12/7/05
2)    O&G Schedule / Progress / Budget Review:
a)    3-5 School - Report on “Close-Out” & punch list completion/ only 2 items still outstanding and not quickly to be fixed
b)    HS:
i)    Update on design solution for dumpster fence & split locations/discussed
ii)    Review / Approval of FT glycol design proposal/too expensive and not necessary - back to the drawing boards!
iii)   Update on Poulsen light fixture lamping/not fixed yet
iv)    Update on CL&P voltage testing at transformer & NE Elec Testing/not done yet
c)    Site:
i)    Update on Landscape Design Changes; 3-5 & Campus; BB scope/proposals for other solutions due
ii)    Update on Zenon Plant discharge report/GOOD NEWS...engineer back on job and seeking fix:  CT Water wants smoke test at WHS (first flood in June when WHS connected);  O&G believes it is at WMS and suggests die test (to be continued...)
3)    Any other business that may properly come before the meeting:  ARO proposal discussed re:  WMS Auditorium.  ARO could explore feasibility of building structure to house activities and fixtures for auditorium-performance space for at least 300 (this is how I heard it--no copies circulated to Committee, so we did not ask for copy) for @$34,000 and be ready to give their opinion by end of January 2006.
4)    Change Orders & Invoice Approval:  we left.
a)    HS: Review of Proposed Change Orders
b)    HS: Invoices for submission to the SBC
c)    HS: Applications For Payment
d)    3-5 School: Review of Proposed Change Orders
e)    3-5 School: Invoices for submission to the SBC
f)    3-5 School: Applications For Payment
g)    Invoices: Other Invoices for submission to the SBC
5)    Next Meeting(s): Wednesday  12/21/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, December 7, 2005, 7:30pm, Commission Room at Town Hall 
Order of items changed to accomodate visitors (F-T and Bd of Ed Director of Facilities)
1)    Approve Minutes of Previous meetings:  Minutes of 11/30/05/done
2)    Election of Officers/changed to later in the agenda - we understand, from a reliable source, that current leadership will serve another year.
3)    O&G Schedule / Progress / Budget Review:  O&G not present, Owner's Rep's rep reported
a)    HS:
i)    Design solution for dumpster fence; update/memo read from Building Committee member assigned to this task (we think we heard the solution to dumpster issue:  move 30-yard container to east side of high school, leave two 10-yard containers in original position);
ii)    Update on Poulsen light fixture lamping/discussion ensued - concerns about what is causing the erratic color changes in light bulbs
iii)    Need and pricing for glycol additive for RTU-5 heating/cooling loop/Director of Facilities for Bd of Ed made presentation (F-T will provide drawings);
iv)    Power fluctuation problems and need to test voltage from transformer/Director of Facilities hopes to get power company to test the set up;
b)    3-5 School:  Status of M.J. Losito punch list completion/Committee wants one list confirmed as "final" list and then schedule for when work will be done (and we presume, a way of measuring what was done when);
c)    Site:
i)    Landscape Design Changes; 3-5 & Campus/no decision as to how to finish this
ii)    Zenon Plant discharge report; update/no decision how to finish this
4)    Any other business that may properly come before the meeting:
5)    Change Orders & Invoice Approval:/not done until after we had left;
a)    HS: Review of outstanding Proposed Change Orders
b)    HS: Invoices for submission to the SBC
c)    3-5 School: Review of outstanding Proposed Change Orders
d)    3-5 School: Invoices for submission to the SBC
e)    Invoices: Other Invoices for submission to the SBC
6)    Executive Session/School Building Committee went into the Executive Session with motion for discussion of "pending litigation" and "contract negotiations" at 8:50pm;  we waited for re-ordered agenda item #2, but at 9:34pm, we had to leave while Executive Session was still  on-going...
7)    Next Meeting(s): Wednesday  12/14/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 30, 2005, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meeting - 11/16/05/done
2)    O&G Schedule / Progress / Budget Review:
a)    Review of October Monthly Progress Report (#16)/done
b)    HS:
i)    Design solution for dumpster fence; update/drawing shown, agreement reached
ii)    Update on Poulsen light fixture lamping/no solution yet - before more fixtures installed elsewhere, it was suggested that a more succinct explanation and  one satisfactory to budget (looking forward) be forthcoming
iii)    Additional FF&E - Supplemental Equipment Request for Mats in Gymnasium/done
iv)    Schedule for completion and turnover of unoccupied areas/report given
v)    Schedule for completion of occupied areas/report given
vi)    Schedule for completion of exterior site work/no satisfactory solution for the completion yet at hand
c)    3-5 School:
i)    Review of final commemorative plaque submission/done
ii)    Additional FF&E – Cafeteria Chairs/OK
iii)    Schedule for completion of outstanding punch list items/OK
d)    Site:
i)    Fencing at Revson Field on Collin’s border; update/memo from Town (and other correspondence) presented - vote 5-2 to recommend no action (please remember that this is not the official record of this meeting--we did not have copies of all of the items in the file to review);
ii)    Landscape Design Changes; 3-5 & Campus/see b)vi
iii)    Zenon Plant discharge report; update/CT Water not yet on the job working with MacDonald -Sharp and the Schools to tract down the faulty connection
e)    Review of Outstanding O&G Payments/letter read aloud
3)    Any other business that may properly come before the meeting: (We left at this point)
4)    Change Orders & Invoice Approval:
a)    HS: Review of outstanding Proposed Change Orders
b)    HS: Invoices for submission to the SBC
c)    3-5 School: Review of outstanding Proposed Change Orders
d)    3-5 School: Invoices for submission to the SBC
5)    Next Meeting(s): Wednesday  12/7/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 16, 2005, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 11/9/05
2)    O&G Schedule / Progress / Budget Review:
a)    HS:
i)    Design solution for dumpster fence; update
ii)    Update on Poulsen light fixture lamping, change of bulbs
iii)    Power washing of old façade
b)    3-5 School:  Update of Close-Out Status; Media door replacement
c)    Site:
i)    Fencing at Revson Field on Collin’s border; update
ii)    Landscaping; 3-5 & Campus
iii)    Zenon Plant discharge report; update
iv)   Zenon Plant Screening
d)    MS:  BOE costs to respond to flooding at MS
e)    MS Auditorium:  BOE Program for Design, Budget & Schedule for a new Auditorium
3)    Any other business that may properly come before the meeting:
4)    Change Orders & Invoice Approval:
a)    HS: Invoices for submission to the SBC
b)    3-5 School: Invoices for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
5)    Next Meeting(s): Wednesday  11/30/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 9, 2005, 7:30pm, Commission Room at Town Hall
AGENDA ("About Town" modified agenda format)
1.  Minutes/approved
2.  O&G Schedule, Progress/Budget Review:
a)    HS:
i)    Construction Completion & Punch List in areas with C of O:
(1)    Delivery of Cabinets for Area C & other Classrooms/ready for review
(2)    Schedule for PA / Clock System/working in areas of highest use!  Now designated staff must learn system adjustment techniques
(3)    Milcon schedule & water tight building/working
ii)   Dumpster fence/need more detail on low cost option design
iii)    New main entrance proposed revisions; update/should not be additional cost
iv)    FT report on Poulsen light fixture lamping/bulbs being tested first
b)    3-5 School:
          i)  Update Close-Out Status update; Media door replacement/close to close
          ii)  additional FF&E/2 big tables for lunchroom (chairs?)
 c)    Site:
i)    Fencing at Revson Field on Collin’s border/discussed and further information needed for full review as per Selectmen's request.
ii)   Work north of MS - confirm completion/parking lot in!
iii)    Landscaping; 3-5 & Campus/in progress finding design option
iv)    Zenon plant discharge report update/no news from MacDonald-Sharp
d)    MS: Pool wall completion date update/?
e)    MS Auditorium: BOE Program for Design, Budget & Schedule for a new Auditorium/draft presented for $2 million option "bare bones" project with 400 seats (for "class" performances plus parents); house lights,, heat, airconditioning, 5' stage height (45'x35') pit area provided, wings, no fly, no curtain, pipes for voice, etc.  Seating raked (3 options - temporary, 1/2 temp. and all permanent)
f)    Hurlbutt: Installation Schedule for Construction of Rt. 57 crossing -  TBS/soon!
3.  Any other business, executive session, change orders and invoice approvals/we left

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 2, 2005, 7:30pm, Commission Room at Town Hall - NO QUORUM
1)    Approve Minutes of Previous meetings: Approve Meeting Minutes of 10/12/05 & 10/26/05
2)    Executive Session
3)    O&G Schedule / Progress / Budget Review:
a)    HS:
i)    O&G to issue a revised Schedule; Areas “A & B” & occupied areas;
ii)    Construction Completion & Punch List in areas with C of O:
(1)    Delivery of Cabinets for Area C & other Classrooms
(2)    Schedule for PA / Clock System
(3)    Milcon schedule & water tight building
iii)    New main entrance proposed revisions; update
iv)    FT report on Poulsen light fixture lamping
b)    3-5 School:  Update Close-Out Status update; Media door replacement
c)    Site:
i)    Fencing at Revson Field on Collin’s border
ii)    Schedule update for work North of the MS
iii)    Landscaping; 3-5 & Campus
iv)    Zenon plant discharge report update
d)    MS: Pool wall completion date update
e)    MS Auditorium: BOE Program for Design, Budget & Schedule for a new Auditorium
f)    Hurlbutt: Installation Schedule for Construction of Rt. 57 crossing -  TBS
4)    Any other business that may properly come before the meeting:
5)    Change Orders & Invoice Approval:
a)    HS: Invoices for submission to the SBC
b)    3-5 School: Invoices for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
6)    Next Meeting(s): Wednesday  11/09/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, October 26, 2005, 7:30pm, Commission Room at Town Hall

1)Approve Minutes of Previous meetings - 10/12/05/done
2)    Executive Session/moved to end of agenda
3)    O&G Schedule / Progress / Budget Review:
a)    HS:
i)    Schedule; Areas “A & B” & occupied areas
ii)    Construction Completion & Punch List in areas with C of O:
(1)    Update Cabinets for Area C & other Classrooms
(2)    Update PA / Clock System
(3)    Milcon schedule & water tight building
iii)    New main entrance proposed revisions
b)    3-5 School - Update Close-Out Status update/close to close-out
c)    Site:
i)    Schedule for work North of the MS/parking lot to be finished before Election Day
ii)    Landscaping; 3-5 & Campus/some more BIG trees to be donated!  (THANKS YOU!!!)
d)    MS - Pool wall completion date update/close
e)    MS Auditorium - BOE Program for Design, Budget & Schedule for a new Auditorium/Board of Education to approved revisions within 2 weeks+
f)    Hurlbutt - Installation Schedule for Construction of Rt. 57 crossing -  TBS
4)    Any other business that may properly come before the meeting:
5)    Change Orders & Invoice Approval: (we left)
a)    HS: Invoices for submission to the SBC
b)    3-5 School: Invoices for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
6)    Next Meeting(s): Wednesday  11/02/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 12, 2005, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  9/21/05, 9/28/05 & 10/05/05
2)    O&G Schedule / Progress / Budget Review:
a)    HS:
i)    Revised Schedule; Areas “A & B” & occupied areas/done
ii)    Review O&G Report # 15; CRG to include overview/some time sequences need changing
iii)    Construction Completion & Punch List in areas with C of O:
(1)    Update Cabinets for Area C & other Classrooms/on-going
(2)    Update PA / Clock System/more OK
(3)    Update O&G Schedule to move office trailers/soon - to old portables on the side of WMS.
b)    3-5 School:  Update Close-Out Status update/on time
c)    Site:
i)    Schedule for work North of the MS/?
ii)    Landscaping; 3-5 & Campus; BB declined to provide services/must proceed with tree planting (to use another service)
d)    MS:  Pool wall replacement / completion date update/on-going
e)    MS Auditorium:  BOE Program for Design, Budget & Schedule for a new Auditorium.Bd of Ed finalizing program
f)    Hurlbutt:  Installation Schedule for Construction of Rt. 57 crossing -  ?
3)    Any other business that may properly come before the meeting: (we left after discussion of probable cancellation of SBC meeting next week)
4)    Change Orders & Invoice Approval:
a)    HS: Invoices for submission to the SBC
b)    3-5 School: Invoices for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
5)    Next Meeting(s): Wednesday  10/19/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 5, 2005, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 9/21/05 & 9/28/05
2)    O&G Schedule / Progress / Budget Review:
a)    HS:
i)    O&G to Issue Revised Schedule; Areas “A & B” & occupied areas
ii)    O&G to Issue Report # 15; CRG to include overview/should be OK
iii)    Construction Completion & Punch List in areas with C of O:
(1)    Cabinets for Area C & other Classrooms/will go ahead next week
(2)    PA / Clock System/plan complete
(3)    O&G Schedule to move office trailers/2 weeks
(4)    Additional FF&E for science wing, see FT letter attached/to be done next week
b)    3-5 School:  Close-Out Status update/OK
c)    Site:
i)    Schedule for work North of the MS/?
ii)    Landscaping; 3-5 & Campus/plan discussed
d)    MS:  Pool wall replacement / completion date update/some things don't exactly fit, but this may be simply solved...
e)    MS Auditorium:  BOE Program for Design, Budget & Schedule for a new Auditorium/$2.9 million (now worth $2.5 when cost increases figure in) left - Board of Education coming up with plan
f)    Hurlbutt:  Installation Schedule for Construction of Rt. 57 crossing -  TBS/being coordinated
3)    Any other business that may properly come before the meeting:  Letter from First Selectman requestion review by School Building Committee of fence on Revson Field issue - it will be on agenda at a future meeting after proper review to see what had been planned for this part of Revson Field site in official plans/drawings.
4)    Change Orders & Invoice Approval:
a)    HS: Invoices for submission to the SBC
b)    3-5 School: Invoices for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
5)    Next Meeting(s): Wednesday  10/12/05  @ 7:30 PM/plus 6:30pm design sub-committee
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, September 28, 2005, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  Meeting Minutes of 9/21/05
2)    O&G Schedule / Progress / Budget Review:  Budget to be discussed next week.
a)    HS:  From what we heard, O&G is intending to be finished with the job by mid-December (more managerial manpower to be assigned)
i)    Issue Revised Schedule to complete Areas “A & B” & occupied areas/see above
ii)    Issue of O&G Report # 15; CRG overview? when/next week
iii)    Construction Completion & Punch List in areas with C of O:
(1)    Cabinets for Area C & other Classrooms/cabinet making company discusses their take on the issue
(2)    Galleria/not first priority
(3)    PA / Clock System/first priority
(4)    Building Security/done-fixed
(5)    O&G Schedule to move office trailers/to be done if O&G hierarchy OK's it
b)    3-5 School:
i)    Close-Out Status/close
ii)    Acoustical panels, CO approval / Schedule//
c)    Site:
i)    Schedule for work North of the MS schedule/first week in November completion--doesn't this mean we won't have access to the MS for voting?
 ii)    Landscaping; 3-5 & Campus/?
iii)    Correct site yard drain at MS field, when?/in progress?
d)    MS: Pool wall replacement / completion date
e)    MS Auditorium: Discussion for the Program / Design & Schedule for the new Auditorium/$2.9 million left in budget for this (estimates from 2001 out of date)
f)    Hurlbutt:Installation Schedule for Construction of Rt. 57 crossing -  TBS/? - we left.
3)    Any other business that may properly come before the meeting:
4)    Change Orders & Invoice Approval:
a)    HS: Invoices & Applications for Payment for submission to the SBC
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
5)    Next Meeting(s): Wednesday  10/05/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, September 21, 2005, 7:30pm, Commission Room at Town Hall
1)    Call Meeting to Order: Meeting was called to order/@7:40pm      
2)    Motion to call Executive Session: Discussion of FT  Fee Negotiations/done
3)    Motion to end Executive Session and return to regular meeting/done
4)    Approve Minutes of Previous meetings:  Approve Meeting Minutes of 9/14/05/done
5)    O&G Schedule / Progress / Budget Review:
a)    HS:  O&G not present
i)    Issue Revised Schedule to complete Areas “A & B”; occupied areas
ii)    Issue of O&G Report # 15; CRG overview
iii)    Construction Completion & Punch List in areas with C of O:
(1)    Gym
(2)    Cabinets for Area C & other Classrooms
(3)    Galleria
(4)    PA / Clock System
(5)    Tel. / Data
(6)    Dumpster fencing
b)    3-5 School/O&G not present
i)    Punch List Schedule Update
ii)    Close-Out Status
iii)    Landscaping; 3-5 & Campus
iv)    Acoustical panels
c)    Site: Schedule for work North of the MS/moving ahead
d)    MS: Pool wall replacement/ completion date estimate/in progress
e)    Hurlbutt:  Installation Schedule for Construction of Rt. 57 crossing -  TBS/?
6)    Any other business that may properly come before the meeting:
7)    Change Orders & Invoice Approval:
a)    HS: Invoices & Applications for Payment for submission to the SBC
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
8)    Next Meeting(s): Wednesday  9/28/05  @ 7:30 PM
9)    Adjournment: Meeting adjourned @                 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, September 14, 2005, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings:  a)    Approve Meeting Minutes of 8/31/05 & 9/7/05
2)    O&G Schedule / Progress / Budget Review:
a)    3-5 School:
(1)    Punch List Schedule Update/to be finished by the end of September
(2)    Close-Out Status/moving along
b)    HS: Construction Completion Schedule Review
(1)    Review completion of: Punch List, etc.;/NOTE:  Committee not satisfied with slippages in dates
(a)    Gym
(b)    Cabinets for Area C & other Classrooms
(c)    Galleria
(d)    PA / Clock System
(e)    Tel. / Data
(2)    Issue Revised Schedule to complete Areas “A & B”
(a)    FF&E deliveries schedule update
(b)    TS&E delivery & Installation schedule update
c)    Site:  Schedule for work North of the MS/ coming along

d)    MS:  Pool wall replacement/ completion date estimate/coming along
e)    Hurlbutt:  Installation Schedule for Construction of Rt. 57 crossing -  TBS/?

3)    Change Orders & Invoice Approval:
a)    HS: Invoices & Applications for Payment for submission to the SBC/done
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC/done
c)    Invoices: Other Invoices for submission to the SBC/some really old ones...done
4)    Any other business that may properly come before the meeting:
5)    Next Meeting(s): Wednesday  9/21/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, September 7, 2005, 7:30pm, Commission Room at Town Hall
1)    Approve Minutes of Previous meetings: a)    Approve Meeting Minutes of 8/31/05
2)    O&G Schedule / Progress / Budget Review:
a)    Review of Financial Report # 14, July 2005/done
b)    3-5 School:  i)    Construction completion schedule to close out project; punch list, as-built, etc./going well
c)    HS: i)    Construction completion schedule review/they have a plan
d)    MS: i)    Pool wall replacement/ completion date 9/??/05/?
3)    Change Orders & Invoice Approval:
a)    HS: Invoices & Applications for Payment for submission to the SBC/?
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC/?
c)    Invoices: Other Invoices for submission to the SBC/?
4)    Any other business that may properly come before the meeting:
5)    Next Meeting(s): Wednesday  9/14/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE,  Wednesday, August 31, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of Previous meeting - Minutes of 8/24/05
New Items:
a)    Revson Field sprinkler update/in progress
b)    Revson Field Silt Fencing Removal & Additional Drainage/must leave silt fencing in place
O&G Schedule / Progress / Budget Review:
a)    3-5 School:
i)    C of O update / SCHEDULE/will be getting it momentarily (in time for school to open Tuesday!)
ii)    Construction completion schedule review/just about buttoned up
iii)    FF&E deliveries schedule update/almost 100%
iv)    TS&E delivery & Installation schedule update/same
b)    HS:
i)    C of O update / SCHEDULE/Joe Payola (may not be spelled correctly; retained by the Fire Marshall to inspect the fire alarm system and other related matters) will approved the high school tomorrow.
ii)    Construction completion schedule review/working ongoing--still trying to separate work areas from classroom space
iii)    FF&E deliveries schedule update/?
iv)    TS&E delivery & Installation schedule update/?
c)    Site:  CL&P / SNET & Cablevision installation update/Cablevision has not finished removing old wires from old pole.
d)    MS:  Pool wall replacement/ completion date 9/1/05/DONE!!!  What is more, they found out why the pool wall has been "moving" for 20+ years...the concrete floor/sill was never "tied down"
e)    Hurlbutt:  Installation Schedule for Construction of Rt. 57 crossing - schedule/no problem

Change Orders & Invoice Approval:  "About town" left (9:45pm)
a)    HS: Invoices & Applications for Payment for submission to the SBC
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
Any other business that may properly come before the meeting:
Next Meeting(s): Wednesday  9/7/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE,  Wednesday, August 24, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of Previous meetings:  Minutes of 8/10/05 and 8/17/05/done
New Items:
a)    Revson Field Irrigation/Town and school project to share cost
b)    Shawn’s Lawns Tree relocation cost approval/to be done
O&G Schedule / Progress / Budget Review:
a)    3-5 School:
i)    C of O update / SCHEDULE/looking good!
ii)    Construction completion schedule review/a few things left to do
iii)    Rotunda Curved panels/they're up--but for weather protection only.
iv)    FF&E deliveries schedule update/on-going
v)    TS&E delivery & Installation schedule update/on-going
b)    HS:
i)    C of O update / SCHEDULE/only Fire Marshal remains
ii)    Construction completion schedule review/moving along (on those parts expected to be ready this Fall)
iii)    Stone wall re-pricing; Stecks/will do beginning tomorrow
iv)    Report on Cabinetry/what more can one say?
v)    FF&E deliveries schedule update/on-going
vi)    TS&E delivery & Installation schedule update/on-going
c)    Site:
i)    CL&P installation time / update (SNET & Cablevision)/in the works
ii)    Municipal water system - Schedule update/ok and almost formally approved
d)    MS:  Pool wall replacement/ completion date 9/1/05/moving along
e)    Hurlbutt:  Installation Schedule for Construction of Rt. 57 crossing – 8/25/05/some big pipes not yet done--but another crossing project revised downward by DOT
Change Orders & Invoice Approval: "About Town" left at this point
a)    HS: Invoices & Applications for Payment for submission to the SBC
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
Any other business that may properly come before the meeting:
Next Meeting(s): Wednesday  8/31/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE, Wednesday, August 17, 2005, 7:30pm, Commission Room at Town Hall  
Approve Minutes of 8/10/05  
New Items:   
O&G Schedule / Progress / Budget Review:    
a)    3-5 School:   
i)    C of O update / SCHEDULE /on schedule
ii)   Construction completion schedule review/"
iii)  Rotunda Curved panels/this will be done correctly as indicated by design
iv)  FF&E deliveries schedule update/OK
v)  TS&E delivery & Installation schedule update/OK
b)    HS:   
i)    C of O update / SCHEDULE/partial completion of several areas including science wing, gallaria,  cafeteria, gym (not to be finished with bleachers) plus some other rooms.
ii)   Construction completion schedule review/working to get it done by the scheduled finishing date
iii)  Stone wall re-pricing; Stecks/some redesign suggested by SBC after walking the property today
iv)  Report on Cabinetry/F-T read a letter indicating that installation was not as envisioned
v)   Slate Installation/on-going
vi)  Greenhouse cabinet alternate/? (we left at 10pm)
vii) FF&E deliveries schedule update/going OK (discussed earlier under 3-4-5)
viii)TS&E delivery & Installation schedule update/"   "
c)    Site:   
i)    CL&P installation time / update (SNET & Cablevision)/not to quick
ii)   Municipal water system - Schedule update/should be OK
d)    MS:  Pool wall replacement/ completion date 9/1/05/we left before this item...?
e)    Hurlbutt:  Installation Schedule for Construction of Rt. 57 crossing – 8/25/05
Change Orders & Invoice Approval:    /? for the rest.
a)    HS: Invoices & Applications for Payment for submission to the SBC
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
Any other business that may properly come before the meeting:   
Next Meeting(s): Wednesday  8/24/05  @ 7:30 PM  
WESTON SCHOOL BUILDING COMMITTEE,  Wednesday, August 10, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of Previous meetings:   7/27/05 & 8/3/05/done
New Items:
O&G Schedule / Progress / Budget Review:  discussion of where we stand in re: budget (still OK)
a)    3-5 School:
i)    C of O update / SCHEDULE/progressing
ii)    Construction completion schedule review/some odds and ends to be done
iii)    Rotunda Curved panels/next week final decision - but indications are to go with on site solution
iv)    Water proof membrane for gallery floor/maybe
v)    FF&E deliveries schedule update/moving along
vi)    TS&E delivery & Installation schedule update/moving along
b)    HS:
i)    C of O update / SCHEDULE/looking good for advanced parts
ii)    Construction completion schedule review/some ahead, some behind
iii)    Stone wall re-pricing; Stecks/looks funny, but will be ameleorated
iv)    Greenhouse cabinet alternate/next week - there is a solution!
v)    FF&E deliveries schedule update/on-going
vi)    TS&E delivery & Installation schedule update/in progress
c)    Site:
i)    CL&P installation time / update (SNET & Cablevision)/?
ii)    Municipal water system - Schedule update/final bit still due
d)    MS:  Pool wall replacement schedule (start date) / completion date 9/1/05 - ?
e)    Zenon: ?
f)    Hurlbutt:?
i)    Installation Schedule for Construction of Rt. 57 crossing – 8/25/05 - ?
Change Orders & Invoice Approval:
a)    HS: Invoices & Applications for Payment for submission to the SBC
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
5)    Any other business that may properly come before the meeting:
6)    Next Meeting(s): Wednesday  8/17/05  @ 7:30 PM
WESTON SCHOOL BUILDING COMMITTEE,  Wednesday, August 3, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of Previous meetings: Minutes of 7/27/05
O&G Schedule / Progress / Budget Review:
a)    3-5 School:
i)    C of O update / SCHEDULE/on schedule to open on time
ii)    Construction completion schedule review/reviewed in detail
iii)    FF&E deliveries schedule update/next week
iv)    TS&E delivery & Installation schedule update/on-going
b)    HS:
i)    C of O update / SCHEDULE/Fire inspections, etc. scheduled - boilers, etc.  to be OK'd by State of CT; WWHD checking kitchen
ii)    Construction completion schedule review/detailed, day by day plan reviewed
iii)    HS Detail Schedule &  Plan by Area(s)/shown above
iv)    9/6 occupancy / fire exits plan/ready to be OK'd
v)    FF&E deliveries schedule update/?
vi)    TS&E delivery & Installation schedule update/?
c)    Site:
i)    CL&P installation time / update (SNET & Cablevision)/progressing
ii)    Municipal water system - Schedule update/one more OK needed
d)    MS:  Pool wall replacement schedule (start date) / completion date 9/1/05/we think, in progress
e)    Zenon:
i)    Punch List completion review & acceptance by FT/done?
ii)    DEP conditional certification/in the mail?
f)    Hurlbutt:  Installation Schedule for Construction of Rt. 57 crossing – 8/25/05/looking good
Change Orders & Invoice Approval: "About Town" left at this point
a)    HS: Invoices & Applications for Payment for submission to the SBC
b)    3-5 School: Invoices & Applications for Payment for submission to the SBC
c)    Invoices: Other Invoices for submission to the SBC
Any other business that may properly come before the meeting:
Next Meeting(s): Wednesday  8/10/05  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, July 27, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of Previous meetings:  Minutes of 7/20/05/OK
New Items:  Discussion Re: O&G Monthly Progress Report # 12
O&G Schedule / Progress / Budget Review:
a) 3-5 School:
i) C of O update / SCHEDULE/depends on how some inspections turn out
ii) Construction completion schedule review/new  schedule format presented
iii) FF&E deliveries schedule update/on-going
iv) TS&E delivery & Installation schedule update/on-going - safety concerns related to first floor locations
b) HS:
i) HS Detail Schedule &  Plan by Area(s)/altered to work with actual progress of construction
ii) 9/6 occupancy / fire exits plan/plan in place - need OK from Fire establishment
iii) C of O update / SCHEDULE /will be area by area
iv) Construction completion schedule review/see above
v) Daily Staff Records/being kept
c) Site:
i) CL&P installation time / update (SNET & Cablevision)/soon
ii) Municipal water system - Schedule update/soon
d) MS: Pool wall replacement schedule (start date) / completion date 9/1/05/?
e) Zenon:
i) Punch List completion review & acceptance by FT/close
ii) DEP conditional certification/close
f) Hurlbutt:
i) Status update of parking lot light installation, Completion date?/lights are working at Hurlbutt!!!
ii) Installation Schedule for Construction of Rt. 57 crossing/soon
Change Orders & Invoice Approval:  "About Town" left at this point
a) HS: Invoices & Applications for Payment for submission to the SBC
b) 3-5 School: Invoices & Applications for Payment for submission to the SBC
c) Invoices: Other Invoices for submission to the SBC
Any other business that may properly come before the meeting:
Next Meeting(s): Wednesday  8/3/05  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, July 20, 2005, 7:30pm, Commission Room at Town Hall. NOTE:  "About Town" left the meeting to record the decisions made at the DTC Caucus and then returned to SBC - don't know what happened at SBC in some cases because we were out of the room (as far as the Caucus goes, no opposition for any Board or Commission-picked very impressive candidates to fill slots being vacated.)  P&Z nominee a lawyer.

Approve Minutes of Previous meetings: Minutes of 7/6/05 & 7/13/05/done
New Items:  O&G Monthly Progress Report # 12/project in good shape financially, so it seems as of this report.
O&G Schedule / Progress / Budget Review:

a) 3-5 School:
i) C of O update / SCHEDULE/dates for all needed OK's set
ii) Construction completion schedule review/too much dirt inside
iii) FF&E deliveries schedule/?
iv) TS&E delivery & Installation schedule/?
b) HS:
i) Anticipated date for presentation of HS Detail Schedule &  Plan by Area/in two weeks?
ii) Anticipated date for enlarged plan for 9/6 occupancy / fire exits/pretty close
iii) C of O update / SCHEDULE/will be achieved in time for parts completed
iv) Daily Staff Records/questions about procedure
c) Site:
i) CL&P installation time / update (SNET & Cablevision)/Florida hurricane slowing it up, but it will be done
ii) Municipal water system - Schedule update/on schedule for August 1
d) MS:  Pool wall replacement schedule / completion/?
e) Zenon:
i) Punch List completion date/?
ii) DEP conditional certification/need McDonald-Sharpe and DEP moving ahead on this
f) Hurlbutt:
i) Status update of parking lot light installation, start 6/22/?
ii) Installation Schedule for Construction of Rt. 57 crossing/?
Executive Session: Contract related issues/we left at this point
Change Orders & Invoice Approval:
a) HS: Invoices & Applications for Payment for submission to the SBC
b) 3-5 School: Invoices & Applications for Payment for submission to the SBC
c) Invoices: Other Invoices for submission to the SBC
Any other business that may properly come before the meeting:
Next Meeting(s): Wednesday  7/27/05  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, July 13, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of Previous meetings:  Minutes of 7/6/05
New Items:
a) Presentation of HS Schedule/no O&G report
b) Extra work: proceed authorization; HS/OK two trades - need more info from O&G before moving ahead any further
O&G Schedule / Progress / Budget Review:
a) 3-5 School:
i) Monthly Progress Report # 12/on track!
ii) C of O update / SCHEDULE/addition notes on future reports--Town on the job, proceeding
b) HS:
i) Monthly Progress Report # 12/no O&G report
ii) C of O update / SCHEDULE/ no O&G report
c) Site:
i) CL&P / CRS installation time / update/working on it
ii) Municipal water system - Schedule update/working on it
d) MS: Pool wall replacement bid/OK
e) Zenon:  Punch List completion date/almost done!  (a few screws need fixing)
f) Hurlbutt:  Status update of parking lot light installation, start 6/22/?
Change Orders & Invoice Approval:  we left at this point...
a) HS: as submitted to the SBC
b) 3-5 School: as submitted to the SBC
c) Invoices: as submitted to the SBC
Any other business that may properly come before the meeting:
Next Meeting(s): Wednesday  7/20/05  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, July 6, 2005, 7:30pm, Commission Room at Town Hall.
Approve Minutes of 6/22/05/ok
New Items:
a) Review summer schedule of meetings for SBC/will be meeting every week from now on until schools are opened
b) Use of soccer field by men’s soccer league/may use soccer field and park in high school parking lot
c) FF&E delivery and installation responsibility BOE/as many as five or six steps on a schedule with school staff playing a role in receipt of deliveries
d) Metal Panel Color CO discussion/report reviewing the status of this point of possible conflict--decision that contractor should proceed, and arrangement will be worked out to everyone's agreement
e) C&H: CO for cable repair & upgrade/?
f) Extra work: proceed authorization; HS/next week final decision (will do it if justified)
g) Construction in space C5; new program/space will stay open and be cleaned up
O&G Schedule / Progress / Budget Review:
a) 3-5 School:
i) Monthly Progress Report # 12 O&G/ready by end of week for next meeting
ii) C of O update:  O&G reports progress on some items
iii) Metal Panel: installation schedule - update O&G (going well)
iv) Scheduling update/ O&G reports due next week
v)
b) HS:
i) Monthly Progress Report # 12 O&G/next week
ii) Schedule update: metal panels, electrical/?
iii) HS Stone Wall – installation status - O&G reports wall just begun
iv) C of O update/?
c) Site:  note - Town of Weston must provide assistance for prompt completion of both these items.
i) CL&P CRS installation time
ii) Municipal water system
d) MS:  Pool wall replacement, bids - will decide next weeks on contractor and then proceed to do the work
e) Zenon: Punch List completion date/about ready
f) Hurlbutt:  Status update of parking lot light installation, start 6/22/we were out of the room when this was discussed
Change Orders & Invoice Approval:
a) HS: as submitted to the SBC O&G
b) 3-5 School: as submitted to the SBC O&G
c) Invoices: as submitted to the SBC
Any other business that may properly come before the meeting:
Next Meeting(s): Wednesday  7/20/05  @ 7:30 PM/NEXT MEETING JULY 13, 2005 at 7:30pm, Commission Room

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, June 22, 2005, 7:30pm, Commission Room at Town Hall
1) Approve Minutes of Previous meeting: Approve Meeting Minutes of 6/08/05/done
2) New Items:
a) Municipal water system/in the last stages of completion for oppening of schools
b) Site security; who’s responsibility/schools will continue this
c) HS Stone wall review/approval/just about OK'd
d) FF&E delivery and installation responsibility/need to name a responsible party to check deliveries
3) O&G Schedule / Progress / Budget Review:  please ote that "About Town" did not have a copy of report #11, thus the "?" notes
a) 3-5 School:
i) Monthly Progress Report # 11/going very well
ii) C of O update, fire pump test/passed!
iii) Metal Panel installation schedule update/a bit behind, but will be done
iv) Scheduling update/?
b) HS:
i) Monthly Progress Report # 11/lots of things going on at once
ii) Schedule update/?
c) Site: CL&P CRS submission & installation time/should be ok
d) MS:  Pool wall replacement, O&G bid/full report next meeting
e) Zenon: Punch List completion date/done?
f) Hurlbutt: Status update of parking lot light installation, start 6/22/?
4) Change Orders & Invoice Approval:  we left at this point
a) HS; as submitted to the SBC
b) 3-5 School; as submitted to the SBC
c) Invoices; as submitted to the SBC
5) Any other business that may properly come before the meeting:
6) Next Meeting(s): Wednesday  7/6/05  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, June 7, 2005 - Special - begins at 7pm, Commission Room at Town Hall
NOTE:  Item added to agenda re:  Review of "T, S&E" bids/ Peter Oliver presented bids, choices SBC OK'd them.
Motion to call Executive Session (Discussion of F-T claim proposal)/no action taken after
Approve Minutes of Previous meetings: 5/25/05/done
New Items:
a) Discussion RE: FT Architectural Service Reduction proposal at the MS / MS Auditorium/not discussed
b) Site security and how it is invoiced/reaffirmation of previous protocol (we hire, pay, forward charge to O&G)
O&G Schedule / Progress / Review:
a) 3-5 School:
i) C of O status at new 3-5 School/town building inspector lays out requirements for C.O. (or partial C.O.)
ii) Metal Panel installation schedule update/some amount of time delay, but will be done on time for Fall term
iii) Skylight guard rails/no issue
b) HS:  FF&E bid revision for approval/good solution to installation of TV monitors - flat screen makes it unnecessary to hang things from the ceilings, etc.
c) Site:
i) Parks & Rec. Tennis Court bid review & approval/looking good to have additional funding from the community for easier surface in time to fit into SBC schedule
ii) Maki/Levi trees, authorization to proceed with Weston Gardens/?
d) MS:
i) Pool wall replacement, O&G bid status/still not satisfied that this "fix" will actually solve the 30 yr problem
ii) Power Options, MS North; BB proposal; move poles, CL&P response/?  we think we heard that Landscape Architect has this under control (without going to most expensive alternative discussed by Construction Manager
e) Zenon: Punch List completion date/almost there
f) Hurlbutt:  Status update of parking lot light installation, start 6/22/on hold until School is out for summer
Change Orders & Invoice Approval: we left
a) HS; as submitted to the SBC
b) 3-5 School; as submitted to the SBC
c) Invoices; as submitted to the SBC
7) Any other business that may properly come before the meeting:  (not allowed at a Special Meeting)
8) Next Meeting(s): Wednesday  6/22/05  @ 7:30 PM
    

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, May 25, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of Previous meetings:  Minutes of 5/11/05/OK'd
New Items:
a) Update-Tree replacement @ Maki / Revson/to be done NOW
b) Discussion RE: FT Architectural Service Reduction proposal at the MS / MS Auditorium/ok

i) MS / Aud. Construction start requirements dates by State of CT/no problem
c) Update: Play Area at the 3-5 School / drainage/Building Committee voted to pay for the drainage (THANKS to PTO for playscape donation!)
d) Hanging TV questions/ok to figure out how to do it (F-T and O&G)
e) Status of Marker / Interactive / Tack Bd’s
f) Stone Wall site List or Sample Wall Const. update/Committee will pick out the kind of wall they are looking for and tell Steck's about it
g) Silverstein Property line items, berm, trees, erosion, fence repair/ok on berm
h) HS Media Library Shelving (LF = 50% short)/F-T will contact librarian (I think they said they would do this--measuring shelf space is part of architect's job, and there is enough shelf space--but if not, other shelves can be procured.
i) MS, EDO-49 State Required approval by SBC for work by the BOE/Director of Bldgs and Grounds Mr. Clarke received voted approvals on three projects.
O&G Schedule / Progress / Review:
a) 3-5 School:
i) Metal Panel installation schedule, staff / material/only back pieces left--should be ready in time for C.O. if not sooner
ii) Staffing for Losito Electric/on the job
iii) Guard Rail at Skylight, straight or curved/?
iv) O&G Landscape bids for the 3-5 School Court Yard/bid ok'd and work to be done
v) Furniture bid approval for ordering/ok
b) HS:
i) Locker room abuse-resistant/discussion
ii) Nettleton replacement (bankrupt)/on the job
iii) P-1, Louis Poulsen, fixture status/dicsussion
c) Site:
i) Parks & Rec. Tennis Court bid approval/will review it, but ok to add needed funds to get the job done in time for school - discussion of added feature to surface (see Board of Selectmen's notes May 19)
ii) Tree Installation update for Levi / Maki/se above
d) MS:
i) Pool Backwash schedule/?
ii) Pool wall replacement,  status (Marnicki will have bid drawings by 5/26)/?
iii) Power Options for North of MS; BB proposal; Poles must be moved/cost evaluation of underground v. moving poles - has to be done
e) Zenon:
i) Last septic connection from MS/done (?)
ii) Punch List completion date/still some items hanging
f) Hurlbutt:
i) Status update of parking lot light installation/we left
Change Orders & Invoice Approval:
a) HS as submitted to the SBC
b) 3-5 School as submitted to the SBC
c) Invoices as submitted to the SBC CRG
Any other business that may properly come before the meeting:
Next Meeting(s): Wednesday  6/8/05  @ 7:30 PM All

 
 
 
 

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, May 11, 2005, 7:30pm, Commission Room at Town Hall
1) Approve Minutes of Previous meetings:  a) Meeting Minutes of 4/27/05 approval/done
2) New Items:

a) Presentation & Discussion of O&G Revised Schedule/presented and discussed - will continue to be discussed
b) Tree replacement @ Maki / Revson/to be done (we think three big fir trees and some vegetation or another tree in lieu of the vegetation [there is sod there now])
c) FT letter regarding architectural service reduction @ the MS / MS Aud./to be discussed next week after some more careful review of detail
d) Play Area at the 3-5 School/need engineer to report on possible drainage required (?) - MacDonald-Sharp to be asked for immediate recommendation;
e) Stone Wall site List/Town of Weston has no answer yet (June 1 deadline);
f) O&G Landscape bids for the 3-5 School/will handle this as a small project
g) Silverstein Property line items/playground may impinge on previous planting, etc.
h) O&G Schedule update/?
3) O&G Schedule / Progress / Review:
a) 3-5 School:  i) Metal Panel Installation schedule/behind (our opinion)
b) HS: i) Locker room abuse-resistant GWB/revision to spec for damage-resistant ceiling because only 8ft high
c) Site: ?
d) MS:
i) Pool Backwash schedule/it was expressed that this item needs doing!
ii) Power Options for North of MS/may be a problem unless landscape architect comes up with something creative
e) Zenon:?
i) Last septic connection
ii) Punch List completion date
f) Hurlbutt:
i) Installation of parking lot lighting/parking lot lightinh poles in (?) - not yet working
4) Change Orders & Invoice Approval:  "About Town" left
a) HS as submitted to the SBC
b) 3-5 School as submitted to the SBC
c) Invoices as submitted to the SBC
5) Any other business that may properly come before the meeting:
6) Next Meeting(s): Wednesday  5/25/05  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, May 4, 2005, 7:30pm, Commission Room
AGENDA
Call the Meeting to order;  motion to go into executive session (executive session with architect on Contract issues);  adjournment (after coming out of executive session). 


SPECIAL WESTON SCHOOL BUILDING COMMITTEE, April 27, 2005, 7:30pm, Commission Room at Town Hall
AGENDA
1) Approve Minutes of previous meetings:  Meeting Minutes of 4/12/05 approval/done
2) New Items:
a) Discussion of O&G March Cost Report/done
b) Discussion of O&G Revised Schedule/some questions, done
c) Power Options for North Power Service Feeder to the Middle School/least expensive solution selected
3) O&G Schedule / Progress / Review:
a) 3-5 School
i) Metal Panel Installation/on going
ii) Other items by O&G/discussion
b) High School
i) Metal Panel Installation/on going
ii) Other Items by O&G/discussion
c) Site/brief report
d) Middle School Pool Backwash Schedule/?
e) Zenon - on going
i) Last Septic Connection
ii) Punch List Completion
f) Installation of Hurlbutt Parking Lot Lighting Schedule/behind schedule but to be completed in week or two
4) Change Orders & Invoice Approval: discussion
a) High School as required
b) 3-5 School as required
c) Invoices/we left at this point
5) Any other business that may properly come before the meeting:
6) Next Meetings:
a) Wednesday  5/4/05  @ 7:30pm, Executive Session
b) Wednesday  5/11/05  @ 7:30pm, Regular Scheduled Meeting

SPECIAL WESTON SCHOOL BUILDING COMMITTEE, April 12, 2005, 7:30pm, Weston Public Library
AGENDA
Approve Minutes:  Meeting Minutes of 3/30/05/done
New Items:
a) Presentation of O&G March Cost Report/not done
b) Commemorative Plaques for  Intermediate School and High School/discussed
c) Review of Pool Wall Proposal/Marneke proposal $3,200 for contract drawings
d) Power options for north of the Middle School/discussions to continue (i.e. alternatives of underground v. moving poles)
O&G Schedule / Progress / Review:  O&G not present at this special meeting - Owner's Rep reported.
a) 3-5 School
i) Metal Panel Installation/on-going
ii) Waterproof membrane status/viability/on-going
b) High School
i) Metal Panel Installation/on-going
ii) Waterproof membrane status/viability/on-going
c) Site/discussion of planting plan but no decisions under neighbors review it with Blades&Goven;  discussion of vandalism
d) Middle School Pool Backwash schedule/?
e) Zenon
i) Last septic connection/in progress
ii) Punch List completion/in progress
f) Installation of Hurlbutt, parking lot lighting schedule/to be done over vacation.
Change Orders & Invoice Approval:
a) High School and 3-5 School as required/brick, fencing and fixtures dicussed.
b) Invoices/we left @9:40pm, before the end of the meeting.
6) Any other business that may properly come before the meeting:
7) Next Meetings: Tuesday 4/19/05  @ 7:00pm, Special Executive Session; Regularly scheduled meeting:  Wednesday 4/27/05 @ 7:30pm

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 30, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of 3/16/05 Meeting/done
New Items:

a) Review of O&G February Cost Report/some further adjustments to be made
b) Use of school track between 3:30 and 5:30pm for practice/?
c) Blades & Goven additional services proposal for tree donation/OK'd
d) Tackboard bids/accepted
e) Culverts Rte. 57 (2)/one OK'd by DEP, the other needs redesign for major improvement the State of CT wants us to do of their road!
f) Revson field drainage/frozen conditions caused overflow during torrential rains recently
O&G Schedule / Progress / Review:
a) High School & 3-5 School
i) Metal panel installation (HS & 3-5 School)/to be done (finished) in foreseeable future
ii) Waterproof membrane status/viability (HS & 3-5 School)/?
b) 3-5 School Update - Tackboard review/decision made to go ahead with wrap, etc.
c) High School Update/going well and new schedule has music and art wing to be finished by December - but perhaps sooner!
d) Site/neighbors of 3-4-5 present to ask about plantings - se above, Blades and Goven contract
e) Middle School pool backwash and pool wall (design, cost, schedule, const.)/Richard Marneke on the case
f) Zenon - last items to be checked
i) Last septic connection
ii) Punchlist completion
g) Installation of Hurlbutt parking lot lighting/to be done during Spring vacation #2
Change Orders & Invoice Approval:  done (but we left in the middle)
a) High School as required
b) 3-5 School as required
c) Invoices
Any other business that may properly come before the meeting: Next Meeting: Wednesday 4/13/05  @ 7:30 PM 

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 16, 2005, 7:30pm, Commission Room at Town Hall
REVISED AGENDA
1) Approve Minutes of Previous meetings:  Meeting Minutes of 3/2/05 approval/done
2) New Items:
a) Cost review of Referendum Question #1/$650-$750k to come from WMS work (in Item#1--NOT #3, the Auditorium) for high school to get to 10% contingency
b) Use of school property during the spring break and summer/revision to need, no final word on track use by teams yet
c) Review date, schedule, format, procedure, locations and announcement for “Spring Site Walk”/"virtual" walk to be done(not safe or feasible at this point any other way)
3) O&G Schedule / Progress / Review:
a) Finishes: walls / floors/sub-committee worked on this during the early part of the meeting
b) 3-5 School
i) Waterproof membrane status/viability (HS & 3-5 School)/to be redone where needed
ii) Lighting approvals/(?)
c) High School/some not so terrific, in Committee's opinion
d) Site
i) Security/loose fence issue resolved
ii) Fire Department meeting / request update/in progress and looking to be worked out to everyone's satisfaction (we hope)
e) Middle School Pool Backwash: cost, schedule/WWHD on top of this now
f) Zenon last septic connection/soon all frozen situations will be thawed (we hope)
g) Zenon punch list review/in progress (close to being OK'd!)
4) Change Orders & Invoice Approval:
a) High School as required/done
b) 3-5 School as required/done
c) Invoices; Applications for Payment/we left before this item was finished
5) Any other business that may properly come before the meeting: resident in the audience who may have had a question here, but as noted above, we left - FORUM reporter had left previously
6) Next Meeting: Wednesday  3/30/05  @ 7:30 PM 

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 2, 2005, 7:30pm, Commission Room at Town Hall
REVISED AGENDA:

The meeting will begin at 7:00pm with a motion to move the meeting into Executive Session for about 45 minutes/discussion of pending lawsuit.

1) Approve Minutes of Previous meetings:  Meeting Minutes of 1/26/05 & 2/15/05/OK
2) New Items:

a) High School schedule revision/acceleration for HS fall semester/all but what can be encapsulated and kept away from students and teachers will be completed by September 2005 ("fast track" designed by staff/administration/O&G, etc.)
b) HS Football Field Access this Spring/discussion about potential lawsuits re: accidents, damage, etc. - more to come before a decision is made to permit early access to new track.
3) O&G Monthly Progress Report #8 & TOW Soft Cost Review:
a) O&G Report review/getting closer to Town expectation.
b) SBC / TOW Soft Cost Review - room for movement among projects, with permission of appropriate body (Town Meeting).
4) O&G Schedule / Progress / Review:  F,F & E plan to go to State Department of Education Facilities Unit - need Board of Education formal vote and SBC OK/School Building Committee voted to authorize Chairman to act in their behalf to sign off on FF&E Plan.
a) 3-5 School/weather tight (roof, windows and now interior walls done)
b) High School/accent colors still not determined
c) Site/high school stone wall to be undertaken outside the project.
d) Middle School Pool Backwash cost and schedule/on hold (weather)
e) Zenon last septic connection/on hold (weather)
f) Installation of Hurlbutt, parking lot lighting (on hold (weather?)
5) Any other business that may properly come before the meeting/bills reviewed - next meeting: Wednesday  3/16/05  @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Special Meeting Tuesday, February 15, 2005 at 7:30pm, Commission Room at Town Hall
New items:
a) Schedule for High School Asbestos abatement/to be done sooner, in sections.
b) Revised Schedule for High School as requested by Bd. of Ed./working on it - Media Center and administration area to be attempted to be done sooner.
c) Use of football field during the spring training period/to be negotiated with O&G, Town - presentation made by W.H.S. Principal of two alternatives, as proposed by Athletic Director (plus detail on what process would be to assure student safety plus no damage to work and assuring no contact with workers [thus, no interruption of work])
d) Landscape bid; “Memorial Trees”  and  “Memory Patio”/going out, coordination taking place with interested parties.
e) Middle School fire tank & pool dry hydrant connection for fire pumper/still more discussion to come from WVFD.
f) Review & approve of Oliver’s IT Proposal/OK'd to go.
O&G Monthly Progress Report #8 & TOW Soft Costs Review:
a) O&G Report review/most recent report not completed yet (available at next meeting).
b) SBC / TOW Soft Costs Review/still fluid - as project moves into final phase, adjustment and fine tuning are made.
Pending Approvals:  a) MS Pool backwash approval status/WWHD OK'd it over the 'phone--we think that is what we heard.
O&G Schedule / Progress Review:
a) TOW vs. O&G schedule dates/extra column added to show original dates and new, closer-in times (project moving more quickly than official schedule);
b) 3-5 School/going well!  (NOTE:  School Building Committee to recommend an April [after holidays] "Community [Visit] Day" to escort interested Westonites through the project on School Road, in much the same way the Fields were viewed last Fall.)
c) HS/finding some and expecting more things (not on the drawings) in old sections, and since these items (i.e. existing fixtures, electrical connections) not included in drawings, change orders needed to install new design treatment (i.e. dropped ceiling).
d) Site
i) MS Pool Backwash, status; cost; leachfield/see above "Pending Approvals."
ii) Zenon last septic connection/working great--no noise, no odor - one more connection to go and the whole campus will be on line.
e) Installation of Hurlbutt, parking lot lighting/?
Change Orders: (OKd)
a) High School as required
b) 3-5 School as required
c) Others as required
Approve Minutes of previous meetings:  a) Meeting Minutes of 1/26/05 and 2/2/05/one set approved.
Bd. of Ed. Presentation of Reallocation of School Funds/sounds like a big deal, but it was a presentation of work to be completed, already begun, by staff to modify and update some rooms at WMS using "in-house" supervision.
Invoice Approvals - Consultants & others/we left before previous topic completed (10:30pm or so)

Next Meeting: Wednesday  3/2/05  @ 7:30 PM


WESTON SCHOOL BUILDING COMMITTEE, Feb. 2, 2005, 7:30pm, Commission Room at Town Hall
Approval of minutes:  1-19 & 1-26/1-19 OK'd
O&G Monthly Progress Report #7 & Town of Weston Soft Cost review:
  1. O&G Report review/recommendation that the School Building Committee meet every other week for the next month or so...
  2. SBC/Town of Weston Soft Cost review/at next meeting O&G and Town of Weston soft cost assessment will be reconciled
Pending Approvals:
  1. CL&P Easement & 2/6-2-12, installation schedule/Easesment filed, CL&P out there doing the work right now!
  2. Middle School pool backwash approval status/no action from WWHD yet, but they are working on it
O&G Schedule/ProgressReview:
  1. Town v. O&G Schedule dates/this is being discussed with both parties to reconcile dates by est. end of February
  2. 3-5 school/going great guns--looks great!
  3. high school/as mentioned in previous meeting (below), work moving along in counter-clockwise direction--next up is media center and library, next week (?)
  4. site
  5. Hurlbutt parking lot lighting/after all, this will not be a significant expense because it was found that there are conduits already in place--just need new wire (?)
Invoice approvals:  consultants and others if applicable/meetings (with Owner's Rep) will be held before next Committee meeting  with those doing the work for a number of projects, including site work drawings for plantings, replacement of special trees and outdoor furniture.
["About Town" left at this point in the meeting.]
Change Orders:
  1. high school as required
  2. 3-5 as required
  3. others as required
Any other business/Speak Up will be attended by SBC; (next meeting 2-16-05)

WESTON SCHOOL BUILDING COMMITTEE, Jan. 26, 2005, 7:30pm, Commission Room at Town Hall
1) Approve Minutes of previous meetings:  Meeting 1/19/05
2) O&G Monthly Progress Report #7 & Town of Weston Soft Cost Review:
a) O&G Report review/done
b) SBC / TOW Soft Cost Review/first draft shows overall positive picture
3) Pending Approvals:
a) CL&P Easement & Installation/short-staffed CL&P doing their best to get both new 3-4-5 and W.H.S., etc. connected to permanent power ASAP
b) MS Pool backwash approval/pending--redesign required, and that is underway.
4) O&G Schedule / Progress Review:
a) 3-5 School/going well, academic wing(s) to be finished first
b) High School/looking great (work progressing in a counter-clockwise direction, starting where the first shovel hit the ground in Feb. '04)
c) Site/?
i) Middle School pool backwash status, cost; leachfield/(see above)
ii) Zenon last septic connection/"
d) Hurlbutt, parking lot lighting/?
5) Invoice Approvals:  Consultants & others if applicable
6) Change Orders:
a) High School as required
b) 3-5 School as required
c) Others as required
7) Any other business that may properly come before the meeting: discussion of latest monthly report, and inquiry as to whether "worst case" estimates should trigger changes in final delivery of completion--sooner the better (and cheaper)?  NOTE:  Please remember, this Web report is only "About Town's" opinion of what was discussed.
8) Next Meeting: Wednesday   2/02/05   @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 19, 2005, 6:30pm, Commission Room at Town Hall
1) Call Meeting to Order:  (About Town did not attend this meeting)
2) Motion to move meeting into executive session:
3) Executive Session
4) Approve Minutes of previous meetings:  Meeting 1/12/05
5) O&G Monthly Schedule Review:
a) 3-5 School
b) High School
c) Site
6) O&G Progress Reports:
a) 3-5 School
b) High School
c) Middle School pool backwash status; cost; leachfield
d) Hurlbutt parking lot lighting
7) Soft Cost Presentation / Review all projects / phases
8) Invoice Approvals:  Consultants & others
9) Change Orders:
a) High School
b) 3-5 School
c) Revson/Zenon
d) Others as required
10) Any other business that may properly come before the meeting:
11) Next Meeting: Wednesday   01/26/05   @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 12, 2005, 7:30pm, Commission Room at Town Hall
Approve Minutes of Previous meetings:  Meeting 1/05/05/done
O&G Monthly Schedule Review:  O&G presentation & SBC Review
a) 3-5 School/more brick going up
b) HS/outline of what is yet to be done and when
c) Site/progress being made on power issue
O&G Progress Reports:  NOTE: All reports on this meeting are without benefit of written, final versions of documentation.
a) 3-5 School/although behind earlier schedule, now on track for turnover of building before the summer (our interpretation, not an official statement)
b) High School/lots of progress on science wing (to open @same time as above other building - our interpretation)
c) Middle School pool backwash status; cost; leach field/getting closer to completion
d) Hurlbutt, parking lot lighting/this is a topic we will not comment upon.
FF&E;  IT:
a) 3-5 School/as of later this week, plans to be drawn up for needed replacement furniture and new where needed.
b) HS/in particular, IT important on this facility.
Invoice Approvals:  Consultants & others ("About Town" left at this point)
Change Orders:
a) High School
b) 3-5 School
c) Revson/Zenon
d) Others as required
Any other business that may properly come before the meeting:
Next Meeting: Wednesday   01/19/05   @ 6:30 PM with SBC & F-T
a) Wednesday   01/19/05   @ 6:30 PM with SBC & F-T (separate agenda)
b) Wednesday   01/19/05   @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, January 5, 2005, 7:30pm, Commission Room at Town Hall

Approve Minutes of Previous meetings:

a) Meeting 12/08/04/OK - with a change
b) Meeting 12/15/04/OK
Temporary and permanent power at the High School and 3-5 School/working on generating it.
Pending Approvals/Installations:
a)CL&P Power
b)Middle School Pool Backwash
O&G Monthly Progress Report  #6:  O&G presentation & SBC review/so far so good, but we may be falling behind
O&G Progress Reports:
a) 3-5 School/closed in, brick work on the way (but not done inside)
b) High School - PVC piping in plenum ceiling /plenum ceiling/status update/?
c) Middle School pool backwash status; cost; leach field/redo on design for pool backwash needed
Invoice Approvals:  Consultants & others
Change Orders: (discussion of how many outstanding ones presently--there appears to be some comfort that most have been identified)WE LEFT BEFORE IT BECAME ICEY.
a) High School
b) 3-5 School
c) Revson/Zenon
Any other business that may properly come before the meeting:  Next Meeting: Wednesday   01/13/05   @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, Dec. 15, 2004, 7:30pm, Commission Room at Town Hall
1) Approve Minutes of Previous meetings: meeting 12/08/04/not until next meeting.
2) O&G Monthly Progress Report  #6:  O&G presentation/more to come.
3) O&G Progress Reports:
a) 3-5 School/on schedule and 28 masons now at work
b) High School/on schedule and major milestones to be reached soon
i) PVC piping in plenum ceiling / status update/action needed soon.
c) Middle School pool backwash status, cost, alternates/WWHD on the case and we hope to move more effectively with this local organization (that is so familiar with our situation--and someone whom we can trust to act promptly).
4) Invoice  Approvals: Consultants, contractors, & others/we left
5) Change Orders:
a) High School
b) 3-5 School
c) Revson/Zenon
6) Any other business that may properly come before the meeting:
7) Election of SBC officers for Year 2005.
8) Next Meeting: not next Wednesday!  Merry Xmas (Santa Claus refused to pay a visit to the School Project until the plenum ceilings are done to code.  And that goes for the reindeer, too) to O&G, SBC and all the contractors from at least one Westonite!

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, Dec. 8, 2004, 7:30pm, Commission Room at Town Hall Pending Approvals:  CL&P power easements/in hands of Town Atty (CL&P OK'd it)
Change Orders:/About Town left
a) High School
b) 3-5 School
c) Revson; Zenon

WESTON BUILDING COMMITTEE, Wednesday, Dec. 8, 2004, 7:30pm, Commission Room at Town Hall (to be conducted at completion of School Building committee business agenda) - About Town was not present for this - but we will be at the Lachat Conservation-Education Center meeting tomorrow at 4:30pm in the Commission Room.

Attendance

Call Meeting to Order

Design of the Lachat Conservation Center at the Devils Den Preserve
- Discussion of the role of the Building Committee
- Review of architectural/engineering consultants AIA agreement

Any other business that may properly come before the meeting

Adjournment

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, Dec. 1, 2004, 7:30pm, Commission Room at Town Hall/ CANCELLED

WESTON BUILDING COMMITTEE, Wednesday, Dec. 1, 2004, 7:30pm, Commission Room at Town Hall (to be conducted at completion of School Building committee business agenda)/CANCELLED.

SPECIAL WESTON SCHOOL BUILDING COMMITTEE, Monday, November 22, 2004 at 7:30pm, Commission Room at Town Hall
1) Approve Minutes of Previous Meetings:  Meeting 11/17/04/not done
2) Review Fire Dept requested upgrade/discussion--need O&G input on high school detail (more next meeting)
3) Review O&G Monthly Report #5, October/we rec'd a copy
4) O&G Progress Reports:
a) Metal panel cavity wall waterproof/ status update; C.O./more info needed--not yet a leading item
b) School security upgrade/no report
c) 3-5 School
i) Color selection for gym/in progress
d) Revson Field;
i) DEP Approval status/due soon
ii) Fence along property line/needs remediation
e) Zenon Plant activation schedule/see above D.E.P.
f) High School
i) Review of HS construction schedule/falling behind, but if winterized in a timely fashion, should not be a problem
ii) PVC piping in plenum ceiling/ status update/can't have PVC in any part of building where gray water/septic is involved or where fire might be a threat (?)
g) Middle School pool backwash status/?
5) Pending Approvals:
a) CL&P power easements/?
b) DEP septic approval/see above
6) Change Orders:?
a) High School
b) 3-5 School
c) Revson; Zenon
7) Any other business that may properly come before the meeting:
8) Next Meeting: Monday 12/01/04 @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 17, 2004, 7:30pm, Commission room at Town Hall (rev.).  Additionally, Fletcher-Thompson will address the issues of “Metal panel waterproof estimate / status” at 3-5 School and “PVC piping in plenum ceiling” at the High School. Next Meeting: Monday 11/22/04 @ 7:30 PM

WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 10, 2004, 7:30pm, Commission Room at Town Hall

  • Approve Minutes of Previous meetings:  Meeting 11/03/04/done
  • 3-5 School
    1. Metal panel waterproof estimate / status/?.
    2. Masonry contractors schedule, C.H. Nickerson, in writing & signed/not yet.
  • Revson Field; DEP operation status; Sprinkler review; concrete dugout pads/not yet, not until Spring and not in contract.
  • Zenon Plant; operation status; activation schedule/must wait until WMS effluent feed ready.
  • High School
    1. Metal Panel waterproof estimate / status/same
    2. Revised construction schedule/waiting on Nickerson.
  • Middle School pool backwash/can be fixed easily.
  • Status of Governmental Approvals:
    1. CL&P power easements for Schools/not cooperative
    2. CL&P power at Morehouse Farm Park/"     "
  • Review of O&G Monthly Report; September 2004, items not discussed 11/03/some details not clear--still money left, but getting less and less ("stop the bleeding")--my observarion, the that of the S.B.C.
  • Change Orders:  ("About Town" left at this point)
    1. High School
    2. 3-5 School
    3. Revson
    4. Site
  • Invoices - Consultants & Others


    • WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 3, 2004, 7:30pm, Commission Room at Town Hall
    1)Approve Minutes of Previous meetings:  a) Meeting 10/20/04, as revised  b) Meeting 10/27/04/done
    2)O&G Progress reports:
    a)3-5 School
    i)Masonry manpower status, C.H. Nickerson/promises to be ready with end of outdoor brick-work by first week in December.
    ii)Bid review of tack boards, marker boards/further discussion.
    b) Revson Field; Yard Drains/moving ahead.
    c) Revson Field; DEP Sprinkler approvals/not to get this 'til other parts of project work.
    d) Zenon Plant/the other part--next week DEP down, we think.
    e) High School
    i) Weekend supervision/need some.
    3) Status of Governmental Approvals:  CL&P Easements for Schools/still in the works.
    4) Fletcher Thompson presentation:
    a) Metal panel installation for HS & 3-5 School/long discussion - decision made, we think.
    b) Color presentation/samples to be provided on-site.
    c) Signage/selection indoors made (type face still to be chosen from 3)
    d) Contract issues/discussed in open session - regarding assistance with FF&E for Board of Education.
    5) Review of O&G Monthly Report; September 2004
    6) Change Orders:  ("About Town" left at this point--wondering about the relation ship of item above to this one).
    a) High School
    b) 3-5 School
    c) Revson
    d) Site
    7) Invoices
    a) Consultants & Others
    8) Any other business that may properly come before the meeting...
    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 27, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA (minutes, other regular items excluded from this version of posted "agenda")

    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 20, 2004, 7:30pm, Commission Room at Town Hall

    AGENDA
    Next Meeting: Wednesday 10/2704 @ 7:30 PM 

    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 13, 2004, 7:30pm, Commission Room at Town Hall

    WESTON SCHOOL BUILDING COMMITTEE, Wednesday October 6, 2004, 7:30pm Commission Room at Town Hall

    AGENDA


    WESTON SCHOOL BUILDING COMMITTEE, Wednesday October 6, 2004, 7:30pm Commission Room at Town Hall
    • Approve minutes of 09-22-04 and 09-29-04 meetings/done
    • High School water infiltration/still OK, but not sure until next big rain if problem solved (perhaps a more finished repair could be put in place, too).
    • Status of approvals - DOT/one DOT rec'd, another coming;  DEP in progress.
    • O&G to report on progress of work     • Sprinkler system for Revson Field/may not be needed depending on which grass chosen.
    • Tree removal/three trees have to go near Zenon-retention pond--may be too late to plant grasses, so mulch or something else to be used to protect slope.     • CL&P easement • Building envelope schedule • Any other business that may properly come before the Committee
    • Presentation of Change Orders by O&G/discussion of how it is vital at this point to have a clear vision of where we are vis a vis budgets before more decisions about "change orders" overwhelm budget.  "About Town" left at this point.
    • Invoices for payment
    • Executive Session
    • Adjournment

    WESTON SCHOOL BUILDING COMMITTEE, September 29, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA (major items):

    WESTON SCHOOL BUILDING COMMITTEE, September 22, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA:     *= Taken first after minutes OK.

    WESTON SCHOOL BUILDING COMMITTEE/(NOT BUILDING COMMITTEE*)
    Wednesday, September 8, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA INCLUDES (previous listing here was as of 3pm - this is 4pm version - item added):
    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, August 25, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA INCLUDES:

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, August 18, 2004, 7:30pm, Commission Room

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, August 11, 2004, 7:30pm, Commission Room

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, August 4, 2004, 7:30pm, Commission Room at Town Hall.

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    July 28, 2004, 7:30pm, Commission Room at Town Hall

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wedneday, July 21, 2004, 7:30pm, Commission Room at Town Hall
    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, July 14, 2004, 7:30pm, Commission Room at Town Hall

    • Construction progress update/computer wiring under School Road breached;

    • Schedule issues/some ahead, some behind by two weeks;

    • Applications for Payment/submitted and most to be addressed next week when Construction Manager and Architect are present at the same
    time;

    • Invoices for Payment/same 


    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, June 30, 2004, 7:30pm, Commission Room at Town Hall

    • Barry Blades presentation of the campus landscaping plans/neighbors present from various abutting points - new planting to go in no earlier than next Spring;
    • Board of Education request for approval:

    Architect for North House windows and South and East House doors/OK received
    • Construction progress update/schedule/actual building going well, but septic system existing at Revson not able to function during construction of new "white water" septic system, so it would seem as of this moment.  Pumping existing system - cutting off before effluent gets to fields - using the tank only (20,000 gal. tank when empty) and pumping twice a month until new tertiary treatment plant and "white water" fields ready seemed the best solution at the moment.  Other ideas:  portajohns, bottled water, handiwipes;  W.M.S. to open for teachers to return (under contract) August 23rd (?).

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, June 23, 2004, 7:30pm, Commission Room at Town Hall

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, June 9, 2004, 7:30pm, Commission Room at Town Hall (not the actual agenda):

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, June 2, 2004, 7:30pm, Commission Room at Town Hall

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, May 26, 2004, 7:30pm, Commission Room at Town Hall

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, May 19, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA includes:
    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, May 12, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA includes:

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, May 5, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA (not a complete agena--nor is a this an official record)

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, April 28, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA (includes approval of minutes of March 31 and April 14)

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    NOTE: no School Building Committee meeting April 21st.
    AGENDA for April 14, 2004:  REPORT ON SUMMER WORK AND CAMPS; status updates, invoices, any other business/CAMPS WILL GO ON!  But it will be necessary for everyone who participates to be carefull and be prepared to use portajohns, bottled water, wipes;  ACCESS will be from Lord's Highway only to the Middle School for camps.  School Road will be closed between WMS and Hurlbutt (we think);  pool open at WMS in July but not August (usual cleaning).  IMPORTANT: ACCESS ONLY FROM THE BACK OF WMS (where we go to vote each November)...special steps taken to make safe access and parking around the back to fields and school.

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, April 7, 2004, 7:30pm, Commission Room at Town Hall
    Revised AGENDA
    Insurance Issues, O&G application for payment, invoices, any other business/quorum present.  Town Insurance professional reviewed coverage for construction in all aspects.  Steel payment discussed and confirmed with project management team, summer construction scheduled discussed as it relates to other School Road activity.
    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, March 31, 2004, 7:30pm, Commission Room at Town Hall
    AGENDA items of import:
    Chair. remarked that additional items taken up, if known about in advance, should appear as specific items on the agenda, and not just "any other business."

    Weston Education Foundation reported on their meeting with ARO and Superintendent, Facilities Committee Monday re: "PCAC - Performing and Creative Arts Center."  An auditorium of the type "end stage theater" (no fly space) which has wings, aisles, would be acceptable to drama and performance staff and true to Ed Spec.  Foundation will get back in gear and continue fund raising to this level (not as expensive as "fly space" alternative).

    O&G reported on status of construction and preparation for rains now coming down--O&G wants to be proactive in the event any breaches to S&E controls take place at any of the 3 sites (Campus, Bisceglie or Morehouse).  Jennifer Perry of DEP reviewing final drawings  of Zenon plant.  A month from now steel with begin;  box culvert installed early April, then road to the 3-4-5 school to be built across wetland.  There are @40 workers on site.

    Artificial Surface action of Selectmen discussed with First Selectman re:  Special Board of Selectmen's Meeting of March 29- and the suggestion that funds from the referendum go to cover the immediate shortfall of @$40,000 in the fundraising ($460,000+raised already).  NOTE: fundraising for the football field continuing--but full amount needed to place the order with the contractor - had to be right now or there would not be adequate time to build it for Fall season.


    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, March 24, 2004 at 7:30pm, Commission Room at Town Hall
    AGENDA includes:

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, March 17, 2004, 7:30-m, Commission Room at Town Hall
    AGENDA
    Report of earlier meeting with Construction Manager O&G, Zenon Plant delivery and construction report from Owner's Representative and discussion of fund-raising plans, now on hold until School Building Committee completes assessment of best Middle School Auditorium program choice for design competition winners to follow (i.e. number of seats, fly-space, wings [left and right]).  (Weston Ed Foundation does not wish to misrepresent what funds are being raised for).

    School capital projects OK'd by Building Committee.

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, March 10, 2004, 7:30pm in the Commission Room at Town Hall
    AGENDA includes report from Police Chief, Owner's Rep, O&G (on many projects).

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, March 3, 2004, 7:30pm, Commission Room at Town Hall

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, February 25, 2004, 7:30pm, Commission Room at Town Hall  (NOTE:  this WEBsite will upload the monthly schedule and other information distributed for the month of March when it is current.)

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, Feb. 11, 2004, 7:30pm, Commission Room at Town Hall

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    February 4, 2004, Wednesday, 7:30pm, Commission Room at Town Hall
    AGENDA included awarding of many construction contracts for both the High School and the new 3-4-5 School;  site work (campus-wide) and Revson and Hurltbutt projects/site work awarded, too.  Fletcher-Thompson efforts extra beyond what had been contemplated for the Zenon Plant discussed. Report on Final Phase of Design Competition presented.

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    January 21, 2004, Wednesday, 7:30pm, Commission Room at Town Hall
    AGENDA includes the usual topics - soft costs, O&G presentation of project costs;  Morehouse Farm Park and Bisceglie Park updates;  Campus Water Supply System report from consulting engineers, we think.

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    January 14, 2004, Wednesday, 7:30pm, Commission Room at Town Hall
    AGENDA:

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    January 7, 2004, Wednesday, Commission Room, 7:30pm
    AGENDA:  (Chair. not present, Chair. of Design Sub-Committee absent as well).
    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, December 17, 2003, Commission Room at Town Hall
    More discussion of bids and three more let out--others have to wait until site work re-bids come back in mid-January.  Discussion of Performing Arts Center Competition, arrangements for Saturday, Dec. 20 all-day affair (five firms selected to make their pitch from 8:15am thru 3:45pm) at Weston Library Community Room - on Town TV Channel 79 LIVE.  REPORT ON COMPETITION DEC. 20 EVENT HERE.

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, December 10, 2003, 7:30pm, Commission Room
    Agenda included reports from Construction Manager O&G on latest analysis of bids received, and both the 3-4-5 school and the high school additions seem to be back under budget; however, a "soft costs" draft analysis, not released to "About Town," was discussed at the meeting and appeared to indicate that we may be over seriously for previous budgets and estimates in this part of the project (i.e. Court costs, additional hours of consultant time for additional meetings and hearings, over the budget for assistance by Town employees, aggravated by administrative hearing requests)

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, December 3, 2003 at 7:30pm, agenda includes:
    Update on 3-4-5 school bids to date, scope review with apparent low bidders - more to come next week.  Steel and concrete awards made (and news that Army Corps had given its approval to Site Plan!!! Officers re-elected.

    AGENDA for Tuesday, December 2, 2003 Special School Building Committee (Town Hall Meeting Room).  Invitees: Board of Education, Board of Selectmen, Weston Education Foundation; lasted from 7:30pm to 9:30pm.

    DESIGN COMPETITION PHOTOS:


    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Tuesday, November 25, 2003 at 7:30pm in the Commission Room at Town Hall/posted on the door--held in Town Hall Meeting Room

    AGENDA: O&G report and one from from Barry Blades and Fletcher Thompson showed first cut at reducing winning bids for site work by up to $1.3 million;  all bids are not in for 3-4-5 school.  Owner's Rep reported that Army Corps of Engineers approval (last one needed in order to go out to bid) is due November 26th.  Please click here for "About Town's" notes on Middle School Auditorium schematic design phase (in 2002).  How this project has come to a design competition will be explained at Special Building Committee meeting Tuesday, December 2, 2003 at 7:30pm in the Town Hall Meeting Room.


    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, November 19, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA includes:
    O&G report on Bid results on the high school (15 different contracts);  overall bid result is $45,000 under budget, but concern for possible inadequate contingency suggests some trades be negotiated vis a vis changes in details.
    O&G recommendation on sitework; send it out again or cut, cut,cut--very serious that this part of project is so far out of compliance with what professional estimators (2 of them--one from O&G, one from F&T) valued work at last April.
    Update on design competition;  will be a speeded up process and will produce excitement and ideas by the end of January.  (Funded by excess in design development budget for W.M.S. Auditorium - Item 3 on Referendum.)
    Invoices for payment (subcommittee).

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    November 12, 2003, 7:30pm, Commission Room at Town Hall
    Agenda includes Morehouse Farm Park update/discussion of DEP letters, no conclusion; O&G report on results of High School bid (next week Monday, Tuesday and Wednesday bid openings); sitework (including 3-5 school)/high bids and only 3 of them--discussions to come with lowest bidders; Design Competition re: W.M.S. Auditorium/Performing Arts Center proposed for end of January (F-T contract a consideration)--expert retained to organize this use of remaining funds in Auditorium budget-design development phase; bills reviewed by subcommittee ("About Town" did not stay).

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    October 29, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA - site video proposal (for long range record of construction), Army Corps update - soccer field intrusion causes OK to be withdrawn until further explanation and proof allows Army Corps approval to be re-issued, tree removal of ceremonial trees a major effort and will be pursued; plus O&G report and introduction of main leadership team.

    Weston School Building Committee/Building Committee, October 22, 2003 at 7:30pm, Commission Room
    "Pros and Cons" of Bisceglie start dates discussed as part of O&G report/report from secondary source indicates that this work will not move ahead at this time;  Morehouse Farm Park, DEP visit to campus and "pre-bid meetings" discussed - "About Town" will be videotaping the Selectmen's debate across the parking lot, so we will not be present at the Building Committee (to be ready for broadcast Monday, October 27th).

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE, October 15, 2003 at &:30pm, Commission Room at Town Hall
    Present:  8 of 10 members of the School Building Committee (missing two members of the Building Committee);  members of the School Board, administration staff, graduate student observer;  Parks and Recreation;  public.
    REPORTS:  Long report from O&G and Construction Manager on progress on all matters;  introduction of High School team construction leaders--discussed at the end of the meeting in public session re:  qualifications of this group for managing the complex project.  Discussion of bid alternates.

    WESTON BUILDING COMMITTEE/SCHOOL BUILDING COMMITTEE, OCTOBER 8 AT 7:30PM, COMMISSION ROOM
    Link to schedule for bidding HERE.  (Please note that precise dates may change, but the concept of sending everything out to bid in a timed release for Thanksgiving (indeed, we are grateful that construction is on the horizon (BANG, CLANG).  November 12 - 25 is the window when ALL bids are due (at this time).

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, October 1, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA/what happened - Ten (10) members of the School Building Committee were present...The most significant part of this meeting was a discussion of "Building Award" schedule, led by O&G.  We were not aware that approval to go to bid is so very, very close at hand, with release of drawing to Construction Manager next week sometime, with estimates for when bids would be returned all after Election Day except for "site work" - due November 3.  Everything else is later.

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, September 17, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, September 10, 2003, 7:30pm, Commission Room
    AGENDA
    1. Minutes August 27, September 3/approved
    2. Status of approvals:  Army Corps, CT DEP inland wetlands, CT DEP flood management, CT STC - DOT permit/no news - Hartford visit Thursday.
    3. Triton environmental invoices - meetiung with Triton President/payment to be made after final check off procedures
    4. O&G - introduction of proposed project manager, project engineer and project superintendent for 3 to 5 school/O&G staff (not AP - the partner organizarion) to be assigned to work on the 3-5 school
    5. F-T report/nothing new so no report
    6. Discussion of proposal from Construction Consulting Group for "MEP" constructability review services (?)/"About Town" did not stay for this item.

    WESTON SCHOOL BUILDING COMMITTEE/BUILDING COMMITTEE
    Wednesday, September 3, 2003, 7:30pm, switched back to Commission Room (overflow at Conservation)
    AGENDA
    1. Status of Required Approvals:  a)SFU  b)Army Corps  c)CT DEP Inland Wetlands  d)CT DEP Dam Safety  e)CT DEP Flood Management Certificate  f)CT STC-DOT/moving ahead--should know by end of the month
    2. Report on Soccer Field/moving ahead, no lights at this point
    3. Report by Leggette, Brashaeres & Graham on water supply/two new wells almost OK'd (pump tests ending at midnight--further paper work, but should be OK)
    4. O&G - Bid results on Bisceglie Park and Update on Morehouse Farm Park/below estimates for project (original) - together, Parks and Rec projects under Referendum budget
    5. Fletcher-Thompson - Architect's report/no news (relates to first item)

    WESTON BUILDING COMMITTEE/SCHOOL BUILDING COMMITTEE
    Wednesday, August 27, 2003
    AGENDA
    1. Item added to the agenda to discuss need for 30+ space pull-in angle parking on School Road for parking lot overflow during construction at High School (temporary)/Police Chief approves, superintendent, high school principal confirm need for SENIORS only/School Building Committee votes 6-2 in favor of request.
    2. Status of required approvals:/nothing final on any of them...Army Corps, CT DEP Dam safety, CT DEP Flood Certification, CT DEP Inland Wetlands, CT STC - DOT
    3. Milone&MacBroom:  requested changes at Morehouse Farm Park, DOT request of bypass lane at Bisceglie Park, Proposal from Milone&MacBroom for redesign of Bisceglie-Scribner Park/seeding hillsides underway, limit to ground disturbance proposed and approved by Building Committee on upper field (s);  bypass land a minor revision to widen travelway at entrance to Bisceglie Park suggested by State Traffic Commission.
    4. O&G update on Morehouse Farm Park/this report included construction scheduling for different access points (Fire Chief present).
    5. Invoices for payment/"About Town" left at this point.

    WESTON BUILDING COMMITTEE/SCHOOL BUILDING COMMITTEE
    Wednesday, August 20, 2003 7:30pm, Commission Room
    AGENDA/no action taken (not a quorum)
    1. Status of Required approvals (SFU, DEP [500 yr flood, Inland Wetlands, Dams, Sewage Disposal], DPH Water Supply, State Traffic Commission/DOT, Army Corps of Enginers);/Army Corps waiting for CT - looking to early September until all OK's are buttoned up.
    2. Report on Morehouse Farm Park and Bisceglie Park Projects:  Schedule, Current and projected costs vs. budget, O&G recommendations
    3. Report on Hurlbutt windows and H.S. Fire Alarm/looking good for being completed on time.
    4. Site Logistics Plan/to be discussed next week.
    5. Soccer Field Report/Tree Hearing Tuesday re:  trees to be removed for lights.
    6. Revson Property Line/survey shows Town owns land where neighbor built fence.

    WESTON BUILDING COMMITTEE/SCHOOL BUILDING COMMITTEE
    Wednesday, August 13, 2003, 7:30pm, Commission Room
    "About Town" did not attend complete meeting (we left at 9:30pm) - however, opening part of Building Committee public meeting Army Corps of Engineers spokesman spoke and indicated that he was awaiting CT DEP approval of flood management work OK (?) before he issued his findings.  General disruption caused by CT budget crisis (retirements of those handling Weston's application--also in Department of Public Health--causing delay in schedule).  We are now @30 days behind and in danger of running up against winter construction delays. 

    Wednesday, August 6, 2003, 7:30pm - CANCELLED

    Weston Building Committee/School Building Committee
    July 30, 2003, 7:30pm, Commission Room
    AGENDA:
    Fletcher-Thompson to present choice for "finishes" for 3-4-5 school and additions to Weston High School/done and approved, generally;  Board of Education to present the program for the Middle School Auditorium/done, and then Weston Education Foundation proposed to fund-raise for balance of cost...renovations at WMS revised;  discussion of the Zenon plant.

    WESTON BUILDIUNG COMMITTEE/SCHOOL BUILDING COMMITTEE
    July 23, 2003, 7:30pm, Commission Room
    AGENDA:
    Lots of discussion of...final site plan for 3-4-5 school, for approval;  O&G report a work in progress:  1)Morehouse Farm Park  2)Hurlbutt windows  3)Bisceglie-Scribner Park  4)High School Fire Alarm  5)Campus water supply;  F-T reported on SFU comments, progress, other;  Owner's Rep:  1)Soccer field  2)Zenon plant contract  3)recovery of bid bond (Hurlbutt) - good news!

    WESTON BUILDING/SCHOOL BUILDING COMMITTEE
    July 16, 2003, 7:30pm, Commission Room
    Project manager for Soccer Field introduced/experienced Weston resident;  Zenon plant proposal/to be OK'd by next week by MacDonald-Sharpe;  O&G Report - a)Morehouse including irrigation bids  b)Hurlbutt  c)High School Fire Alarm  d)Bisceglie-Scribner Park/discussed and progress reported on all fronts!

    WESTON BUILDING COMMITTEE/SCHOOL BUILDING COMMITTEE
    July 9, 2003, 7:30pm Commission Room
    AGENDA
    Fletcher-Thompson report/informal review with Army Corps, DEP, EPA, U.S. birds and fishes people just completed;  Review and discussion of high school final cost estimate led by O&G and F-T/search for possible revisions to material selection;  O&G report:  a)Morehouse/moving ahead but some decisions to be made soon on completion dates  b)Hurlbutt/in progress (window sample shown)  c)Soccer field/report that contract awarded for man-made material field  d)Modular classrooms/moving along (Board of Education report)  e)Morehouse irrigation out for bids (hopefully) 7-15  f)Bisceglie fields out for bid (hopefully) 7-22.  Quorum present, First Selectman - no votes taken.

    Weston Building Committee/School Building Committee
    Wednesday, June 25, 2003, 7:30pm, Commission Room at Town Hall
    Bills, (done at the end--did not stay for this);  COMPLETE membership of Building Committee and member of the School Building Committee take care of several important matters:  Ok sending out Fire Alarm bids for High School (existing).  Board of Education to pay some of this cost differential (I think that is what I heard).  Hurlbutt Window project moving ahead smartly;  Morehouse Farm Park still behind;  Artificial Turf bids to be reviewed by Field Committee (not using School Bond $$)--School Building Committee authorizes Owner's Rep to move this forward;  long discussion of final cost estimate for High School work. Construction Manager reporting that now 6% overage--however, some of this may be due to lag in updating drawings prior to estimator looking at them--Building Committee sees the need to have "bid alternates" for several pieces of the detail so that project can move ahead without delay.  "About Town" left the meeting at 9pm.

    Weston Building Committee/School Building Committee
    June 18, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA (quorum only of Building Committee--those items NOT involving Referendum projects voted upon)
    Minutes, McDonald-Sharpe contract, Milone&MacBroom contract, Triton (Parks and Rec) Bisceglie (3) invoices, McDonald-Sharpe (2) invoices.

    WESTON BUILDING COMMITTEE AND SCHOOL BUILDING COMMITTEE
    June 11, 2003, 7:30pm Library
    AGENDA
    Minutes; Playing Fields presentation (all weather proposal)/taken off agenda;  OK's sought for the following:  change order Resun/more to come;  Special testing lab contract/OK'd; McDonald-Sharpe contract/more to come; Milone and MacBroom contract for additional services/more next week;  Triton (P&R) 3 invoices/Parks and Rec to recheck prior to payment (by Town Administrator);  McDonald-Sharpe invoices - 2/more to come;  WHS phasing/discussion;  Fletcher-Thompson report/good progres on Xenon plant design--more to come; O&G report and review of final 3-4-5 cost estimate/over $1 million estimated on the high side--"add alternates" in bid to overcome any problems staying within budget.

    Weston Building Committee/School Building Committee, Wednesday, May 28, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA
    Minutes approval/done, invoices for payment/some OK; Owner's Rep report opens up discussion of timing of construction of fields and Army Corps progress, status of applications with Conservation Commission; F-T reports on treatment plant design, visual tools to explain project to Westonites, and latest on landscaping; O&G reports on contract administration and planning for construction (soon, we hope); continuation of environmental invoices from previous meeting--"About Town" left at 10pm before any decrision about this was made.

    Weston Building Committee and School Building Committee May 21, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA
    Approval of minutes; discuss and approve two (2) proposals for additional services from Milone & MacBroom;  discuss and approve Triton Environmental invoices/Some of the work done by both consulting firms OK'd;  more information asked from Parks and Rec. at next meeting...

    School Building Committee, May 14, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA
    Approve minutes/done;  F-T report on brick/on display on School Road; SFU - good news (OK's fpr major projects expected in mid-summer), stormwater management (in the works for School Road);  Sub Committee on finishes, colors, materials/met and reported and will keep meeting as issues emerge;  REVSON FIELD LEACH FIELDS/20' x 700' to DEP - waiting OK;  request for School Building Committee approval of funds for assistance to the Fire Marshal and Building Official/done;  O&G report on Hurlbutt windows and Morehouse Farm Park/windows to get new contractor and Morehouse Farm Parl on hold again;  invoices from Triton/to discuss next week.

    School Building Committee meeting May 7, 2003 cancelled;  item on Conservation Commission agenda Wednesday, May 7, 2003, Commission Room, "receipt of application:  installation of leach fields within 100 feet of regulated area at Revson Field (Town of Weston)."

    Building Committee/School Building Committee, Wednesday, April 30, 2003, 7:30pm, Commission Room at Town Hall
    AGENDA

    Building Committee/School Building Committee, Wednesday, April 23, 2003, 7:30pm, Commission Room
    AGENDA:



    SPECIAL MEETING SCHOOL BUILDING COMMITTEE
    Tuesday, April 15, 2003, 7:30pm, Commission Room at Town Hall (no agenda posted 24 hours in advance)...
    School Building Committee, Wednesday, April 16, 2003, 7:30pm, Commission Room at Town Hall (canelled).

    Special Meeting of the School Building Committee/Building Committee Thursday, (April 10) on the Town Clerk's calendar Tuesday, 7:30pm, "CR"...cancelled.

    School Building Committee and Building Committee, Wednesday, April 9, 2003 at 7:30pm (NOTE: "members may want to attend the ATBM at 8:30pm in W.H.S."), Town Hall Commission Room
    AGENDA
    Approve minutes; sign plans for 3-4-5, sign forms for S.F.U. review;  Presentation of Scenario 3 costs.

    School Building Committee and Building Committee, April 2, 2003, 7pm, Town Hall Commission Room
    AGENDA


    Building Committee and School Building Committee, Wednesday, March 26, 2003 at 7:30pm, Commission Room at Town Hall:
    AGENDA
    1.  Attendance
    2.  Call meeting to order
    3.  Approve minutes of March 12 and 18/done
    4.  Chief Land will discuss security at Morehouse Farm Park - done, to be continued as matters develop.
    5.  Discussion of proposals from Engineering Firms for Campus Water Supply System - top two will be invited for next week's meeting
    6.  Discuss suggested Forum article - now the Referendum is set, how will this be done?
    7.  Discuss Fletcher-Thompson/Blades and Goven request for additional fees - put off for a bit
    8.  Request approval of additional services proposal from Triton Environmental - not sure what was done.
    9.  Request approval of Fletcher-Thompson invoices - not sure what was done
    10. Present Morehouse Farm Park bids-preliminary/"About Town" left at this point.

    Tuesday, March 18, 2003, 7:30pm, Commission Room at Town Hall - bills reviewed, proposals for water system briefly discussed and no decision made.  After this meeting, Sub-committee on Finishes went over high school lighting again.

    Conservation Commission denies (March 15, 2003) for the second time ("without prejudice") application by the Town of Weston for septic and playing fields and parking area at Bisceglie Park.  Previous denial July 2002--vote on that denial taken at a Saturday special meeting, reasons supplied later...reasons this latest time:
    1. The applicant has not adequately responded to the concerns or reasons set forth in the original denial in two of the three reasons stated and the issue of feasibility and prudent alternative is not adequately addressed.
    2. The applicant has not presented evidence that there will be no significant impact as a result of its proposed activity.

    T H E    R EV S O N   F I E L D   I S S U E    N E V E R    S E E M S    T O   G O   A W A Y . . . 
    WHO WAS IN CHARGE OF REVSON FIELD REDO 2011? WHO'S ACCOUNTABLE FOR ITS USE & CONDITION GOING FORWARD?  ANSWER:  BOARD OF EDUCATION
    FROM "ABOUT TOWN" NOTES (unofficial information) - one of the problems is that soils are compacted (and not very porous soils to begin with) at Revson; 12-14-11 - Wrong angle?:

    Weston schools accept Revson Field from town
    Weston FORUM
    Written by Kimberly Donnelly
    Friday, 20 July 2012 06:50

    Town and school officials walked the entire Revson Baseball Field on Monday and, for a change, they were very pleased.

    "It rained almost three inches last night, and Revson would be playable this afternoon," said Dave Ungar, head of the Parks and Recreation Department. "It's incredible ... in the past, the field would have been closed for three days... Even Bisceglie [ballfields aren't] playable today."

    Revson has been plagued with drainage issues since it was built during the school construction project nearly 10 years ago. Estimates to entirely reconstruct the varsity and JV fields ran to well over $1 million, so that option was never pursued...


    Executive Session on July 5, 2012 goes for an hour- no action taken.

    ON THE AGENDA AT SPECIAL 8:45AM BOARD OF SELECTMEN 7/5/12
    FROM THE C.G.S. Sec. 1-200:
    (6) "Executive sessions" means a meeting of a public agency at which the public is excluded for one or more of the following purposes: (A) Discussion concerning the appointment, employment, performance, evaluation, health or dismissal of a public officer or employee, provided that such individual may require that discussion be held at an open meeting;

    Revson Field is 'beautiful' and 'amazing:' New contractors complete work in record time
    Weston FORUM
    Written by Kimberly Donnelly
    Wednesday, 27 June 2012 11:18

    Revson Baseball Field has been called a lot of things — many of which cannot appear in print — but rarely has it been called "beautiful." But that's just what First Selectman Gayle Weinstein called it when she got a look at it last week...



    According to Weston First Selectman: Contractor has abandoned Revson project
    Weston FORUM
    Written by Kimberly Donnelly
    Wednesday, 06 June 2012 12:55

    Nearly a year after it was started, the town has declared the Revson Baseball Fields renovation project abandoned by the contractor, Marc D'Andrea of Aqua-Turf...


    Irrigation

    Dennis Brolin of Sports Turf Specialties is scheduled to install the clay on the varsity field on June 13 or 14, depending on the weather. At that time, he will give the town a quote to replace the clay on the JV field, but he told the first selectman finding a time he is available to do it might prove difficult.

    An inspector from National Irrigation came to the field on Friday, June 1. The inspector "feels strongly that the outfield issues are due to cracked irrigation lines," Ms. Weinstein said in an email update sent Saturday, June 2, to some members of the baseball community and several town officials, including the selectmen and the finance board chairman...



    Selectmen discuss Revson on Dec. 14, 2011
    Revson contractor almost strikes out
    Weston FORUM
    Written by Kimberly Donnelly
    Thursday, 01 December 2011 00:00

    The town almost put in a pinch hitter at Revson baseball field this week, but decided at the last minute to stick with its starting line-up...


    Weston tries to delay wetlands remediation until next year
    Weston FORUM
    Written by Kimberly Donnelly
    Thursday, 18 August 2011 00:00

    Students beginning the new school year at Weston Middle School and Weston High School may be heading into the midst of a major construction zone.

    Town and school officials are hoping a letter from Weston Superintendent Colleen Palmer to the Army Corps of Engineers will allow the town to delay the start of wetlands remediation work required on the school campus — but the work has already been delayed for several years.

    The Army Corps of Engineers notified the town last Friday, Aug. 12, that it must begin the first phase of remediation work this fall so that the second phase can take place in October

    Tom Landry, town administrator, said the first phase consists of removing “thousands and thousands of cubic yards” of dirt and other material from the field between the middle and high school. The second phase involves crafting a new wetlands area; the plants required to create the wetlands need to be planted in October in order for them to “take” properly, Mr. Landry said...


    Weston FORUM
    Written by Kimberly Donnelly
    Thursday, 18 August 2011 00:00

    Construction work to try to fix the flood-prone Revson Baseball Fields has been delayed — due to flooding.

    “There’s about seven inches of rain on Revson right now,” said First Selectman Gayle Weinstein Monday morning.

    Aquaturf of Orange had been expected to start work last week on the $145,000 project, that incudes excavation, grading and replacement of infield sod, clay and loam, and the installation of drains in the outfield of the high school’s varsity and junior varsity baseball fields, located just north of Weston Middle School.

    Heavy rains last week and over the weekend continued at the beginning of this week, drenching the field and making work impossible to begin, said Tom Landry, town administrator.

    Once it does begin, work is expected to take about four weeks.

    According to the bid specifications for the job, contractors were required to finish the work at Revson by Aug. 26. However, Mr. Landry said because the delay is not the fault of the contractor, the town will likely grant an extension if needed.

    How could low bid be less than half the high bid?
    Low bid for Revson Field in Weston comes in at $144,900
    Weston FORUM
    Written by Kimberly Donnelly
    Thursday, 07 July 2011 00:00

    After reviewing the three bids submitted for drainage work at the Revson Baseball Fields, the town has identified the low bidder.  Aquaturf of Orange submitted a bid total of $144,873 for the excavation, grading and replacement of infield sod, clay and loam, and the installation of drains in the outfield.  Tom Landry, town administrator, said the work will be done on both the varsity and the junior varsity fields, which are located on School Road to the north of Weston Middle School.

    The other two bids received were from Kuwalksy Brothers of Westport ($198,369) and BDE Sports Turf of Monroe ($314,970).

    “There was a pretty good range,” Mr. Landry said. He explained that the bid specifications asked bidders to provide costs for five individual items, and there was “quite a variance” on some of those...


    PARKS & REC MEETING MONDAY JUNE 13, 2011
    Parks & Rec has item on its agenda June 13, 2011 "Revson Field renovation project status" so "About Town" attended.  Besides the regular review of operations (fields) and review of proposed gift to Little League fields operations at Bisceglie, commissioners wanted to know what the real story was behind Revson report in the FORUM.  And were reassured by knowledge that excellent engineers will be observing.

    Weston's Revson Field project: Dr. Dest bows out
    Weston FORUM
    Written by Patricia Gay
    Wednesday, 08 June 2011 11:12

    William Dest, a soil scientist hired by the town of Weston to provide third party oversight on renovations to Revson Field, has withdrawn from the project...


    Weston gets STEAP grant for Revson Field
    Weston FORUM
    Written by Kimberly Donnelly
    Wednesday, 06 October 2010 11:42

    Weston received notice last week that its application for an $86,000 grant to help repair the ailing Revson Field was approved by the state...

    Revson Field's water woes: After five years where do we go from here?
    Weston FORUM
    Written by Patricia Gay
    Wednesday, 05 May 2010 11:42

    When Revson Field on School Road in Weston officially opened on May 14, 2005, there was a ribbon-cutting ceremony and much excitement about the two new baseball diamonds that were about to emerge.

    But unlike real diamonds, any sparkle and brilliance the ballfields had quickly faded. It is doubtful there will be much of a fifth year anniversary celebration for Revson next week...


    Teams overcome obstacles to make use of Revson Field
    FORUM
    by Patricia Gay
    May 29, 2008

    Despite a rocky start this spring, baseball teams have been able to utilize Revson Field...


    Could have been worse - check Greenwich MISA prolems!
    Revson is not the only ‘Field of Glass’ - Soccer field on Long Island has the same problem
    Weston FORUM
    Mar 26, 2008 

    When mysterious shards of glass and other debris were found embedded throughout the outfield at Revson Baseball Field two weeks ago, the news was an unwelcome surprise to town officials and the Weston community.

    “It’s pretty unimaginable,” Tom Landry, town administrator, said...


    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 29, 2006, 7:30pm, Commission Room, Town Hall
     
    2)    Revson Field Report: Selectman’s comments to letter of 11/16 meeting    TL / SBC/nothing in writing
    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 15, 2006, 7:30pm, Commission Room, Town Hall
     
    2)    Revson Field Report: Selectman’s comments to letter of 11/7 if any/no one present was able to make the next Board of Selectmen's meeting.

    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 1, 2006, 7:30pm, Commission Room, Town Hall
    No quorum, no actions.  Discussion of all items: note item #2.
     
    2)    Revson Field Report: SBC Review/ citizens involved in school athletics came to try to find out why Revson Field doesn't drain properly.
    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, March 1, 2006, 7:30pm, Commission Room at Town Hall

    c)    Site:
    iv)    Revson Field ball field drainage/not draining rapidly or totally so that fields are not dry in two days
    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 30, 2005, 7:30pm, Commission Room at Town Hall
     
    d)    Site:
    i)    Fencing at Revson Field on Collin’s border; update/memo from Town (and other correspondence) presented - vote 5-2 to recommend no action (please remember that this is not the official record of this meeting--we did not have copies of all of the items in the file to review);
    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 9, 2005, 7:30pm, Commission Room at Town Hall
    c)    Site:i)    Fencing at Revson Field on Collin’s border/discussed and further information needed for full review as per Selectmen's request.
     
    WESTON SCHOOL BUILDING COMMITTEE,  Wednesday, August 31, 2005, 7:30pm, Commission Room at Town Hall

    New Items:
         a)    Revson Field sprinkler update/in progress
    b)    Revson Field Silt Fencing Removal & Additional Drainage/must leave silt fencing in place
    WESTON SCHOOL BUILDING COMMITTEE,  Wednesday, August 24, 2005, 7:30pm, Commission Room at Town Hall

    New Items:
    a)    Revson Field Irrigation/Town and school project to share cost

    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, Dec. 8, 2004, 7:30pm, Commission Room at Town Hall

    SPECIAL WESTON SCHOOL BUILDING COMMITTEE, Monday, November 22, 2004 at 7:30pm, Commission Room at Town Hall
    d) Revson Field;
    i) DEP Approval status/due soon
    ii) Fence along property line/needs remediation
    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 17, 2004, 7:30pm, Commission room at Town Hall
    b) Revson Field; DEP Operation status; concrete dugout pads
    i) DEP Operation status/due end of November.
    ii) Concrete dugout pads/not in the plans as of now.


    WESTON SCHOOL BUILDING COMMITTEE,     Wednesday, November 10, 2004, 7:30pm, Commission Room at Town Hall

    Revson Field; DEP operation status; Sprinkler review; concrete dugout pads/not yet, not until Spring and not in contract.

    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, November 3, 2004, 7:30pm, Commission Room at Town Hall
    b) Revson Field; Yard Drains/moving ahead.
    c) Revson Field; DEP Sprinkler approvals/not to get this 'til other parts of project work.
    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 20, 2004, 7:30pm, Commission Room at Town Hall
    WESTON SCHOOL BUILDING COMMITTEE, Wednesday, October 13, 2004, 7:30pm, Commission Room at Town Hall
    O&G:  progress on Revson (last week of October next progress point)...sprinkler requirements for Revson (will need watering alot)

    WESTON SCHOOL BUILDING COMMITTEE, Wednesday October 6, 2004, 7:30pm Commission Room at Town Hall

    WESTON SCHOOL BUILDING COMMITTEE,     September 29, 2004, 7:30pm, Commission Room at Town Hall 



    WESTON SCHOOL BUILDING COMMITTEE, September 22, 2004, 7:30pm, Commission Room at Town Hall 
    Carl Charles to discuss sod at Revson Field/done - vote to move ahead with sod from a new locally connected contractor.


    Weston Family Fourth returned in 2006!


    *It turns out that, although agendas for School Building Committee meetings thru August 25, 2004 were posted as "School Building Committee /Building Committee" - by a vote of 7-1 members (2 absent) of both groups voted to advise the Board of Selectmen to not to increase the size of the School Building Committee (it is now 10--recent resignation of #11, long-time representative on Building Committee).  The future agendas for both bodies will be posted separately in the Town Clerk's Office. 

    WE JUST RESURRECTED OUR OLD BUILDING COMMITTEE NOTES PAGE HERE.